Trustees’ Annual Report for the period
From 1/4/2023 To 31/3/2024
Charity name: Big Christmas Wind Orchestra and Choir
Charity registration number: 1173164
Objectives and Activities
| Objectives and Activities | Objectives and Activities | Objectives and Activities |
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document Para 1.17 To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 The promotion and organisation of an annual wind orchestra and choir performance, targeting amateur musicians to participate as performers (particularly the under 35s) and aiming to inspire them to make music all year round. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have paid full regard to the Charity Commission guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making Para 1.38 The charity does not make grants. |
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| Policy on social investment including program related investment Para 1.38 The charity does not make investments. |
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| Contribution made by volunteers |
Para 1.38 | The charity appreciates and thanks the small team of volunteers who work with the trustees to deliver the annual performance event – without their assistance, the event would not be such a great success. |
Achievements and Performance
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SORP
reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference |
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year the charity has proudly launched a summer event to complement the Christmas events which have continued to be a great success. We are pleased that our first summer performance was held on Make Music Day, an international celebration of music making on 21st June every year. We returned to Kings Cross who are always such kind and generous hosts. For this first summer event, 172 performers registered to participate. Compared to the initial Christmas events in 2012, this is incredible! In Christmas 2023, 348 participants registered to perform at our event. While only 10% of instrumental performers at Christmas 2023 do not currently make music regularly with another group, 35% of singers are not regular performers in a choir or otherwise. This shows a large untapped market for one-off events for singers, to inspire them into regular music making. Our work was awarded a grant from Arts Council England to enable the expansion into the summer, and for this we are very grateful indeed. |
Additional information (optional) You may choose to include further statements where relevant about: See above description. Achievements against Para 1.41 objectives set
| Achievements against objectives set |
Para 1.41 | See above description. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The grant award from Arts Council England was perfect to not only secure our future through 2023 and 2024, but allow us to expand into summer one-off performance events. With this fundraising we feel confident that the charity can survive and thrive as a growing concern. |
| Investment performance against objectives |
Para 1.41 | N/A. |
Financial Review
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Review of the charity’s Para 1.21 The charity is in a stable position to
financial position at the end continue summer and Christmas events
of the period for 2024, within the planned framework
of the Arts Council England grant.
Statement explaining the Para 1.22 The charity holds minimal reserves
policy for holding reserves (although the position at the end of this
stating why they are held specific financial year is affected by the
ongoing grant award programme). See
below.
Amount of reserves held Para 1.22 £150
Reasons for holding zero Para 1.22 The required annual operational costs
reserves for the single event currently planned
annually by the charity are below £150.
It is planned to fundraise for these costs
each year, through donations from
participants, profit on merchandise
sales and/or sponsorship.
Details of fund materially in Para 1.24 N/A.
deficit
Explanation of any Para 1.23 N/A.
uncertainties about the
charity continuing as a going
concern
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| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | This year we are primarily funded by an Arts Council England “Grants for the Arts” award which covers running costs and all required investment in sheet music etc for launching a summer performance. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A. |
| A description of the principal risks facing the charity |
Para 1.46 | The charity is reliant on in-kind contributions from the event host location and our professional musical director. Should either of these supports be withdrawn, the future of the event would be in doubt. |
Structure, Governance and Management
| Description of charity’s trusts: |
SORP reference: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution, dated 24/5/2017. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Foundation CIO. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment by existing trustees only. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New trustees will be provided with full induction to both the work of the charity, and the role of the trustees, including all appropriate guidance material from the Charity Commission. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is a self-contained organisation. |
| Relationship with any related parties |
Para 1.51 | The charity is affiliated with Making Music (the National Federation of Amateur Music Societies) and is grateful for their continued support. |
Reference and Administrative details
| Charity name | Big Christmas Wind Orchestra and Choir |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1173164 |
| Charity’s principal address | 13 Meadow Lane Lancing BN15 9AF |
Names of the charity trustees who manage the charity
| 1 2 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Adam Funnell | Chair | |||
| Hannah Brayford |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year N/A
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser N/A
Name of chief executive or names of senior staff members (Optional information) N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Adam Funnell ~~Dein Va~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 24/12/2024 ~~fF~~
| Big Christmas Wind Orchestra and Choir | Big Christmas Wind Orchestra and Choir | Big Christmas Wind Orchestra and Choir | Big Christmas Wind Orchestra and Choir | Big Christmas Wind Orchestra and Choir | Big Christmas Wind Orchestra and Choir | Big Christmas Wind Orchestra and Choir | 1173164 | 1173164 | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/04/2023 31/03/2024 To For the period from ee |
Last year to the nearest £ CC16a |
to the nearest £ | ||||||||||||||||
| Amazon (Smile programme) 18 |
18 | - | - | - | - | - | - | - | 18 | 18 | - | - | - | - | - | |||
| Arts Council England 2,529 |
2,529 | - | - | - | - | - | - | - | 2,529 | 2,529 | - | - | - | - | - | |||
| Making Music (MMD June 23) 300 |
300 | - | - | - | - | - | - | - | 300 | 300 | - | - | - | - | - | |||
| - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | |||
| - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | |||
| - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | |||
| - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | |||
| - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | |||
| Sub total(Gross income for AR) 2,847 |
- | - | - | - | - | - | - | 2,847 | 2,847 | - | - | - | - | - | ||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 2,847 - - 2,847 - A3 Payments ————_~~——~~ |
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| Sheet Music 1,607 |
- | - | - | - | - | - | - | 1,607 | 1,607 | - | - | - | - | - | ||||
| Internet Domains 20 |
- | - | - | - | - | - | - | 20 | 20 | - | - | - | - | - | ||||
| Volunteer Expenses 47 |
- | - | - | - | - | - | - | 47 | 47 | - | - | - | - | - | ||||
| Printing 398 |
- | - | - | - | - | - | - | 398 | 398 | - | - | - | - | - | ||||
| Musical Director 600 |
- | - | - | - | - | - | - | 600 | 600 | - | - | - | - | - | ||||
| Making Music Affiliation, Insurance 158 |
- | - | - | - | - | - | - | 158 | 158 | - | - | - | - | - | ||||
| - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| - | - | - | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Sub total 2,830 | - | - | - | - | - | - | - | 2,830 | 2,830 | - | - | - | - | - | ||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 2,830 - - 2,830 - Net of receipts/(payments) 17 - - 17 - A5 Transfers between funds - - - - - A6 Cash funds last year end 53 - - 53 - Cash funds this year end 70 - - 70 - ———_—~~——~~— ======> |
CCXX R1 accounts (SS)
29/12/2024
1
Section B Statement of assets and liabilities at the end of the period
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|---|---|---|---|---|
|Unrestricted|Restricted|Endowment|
|Categories|Details|funds|funds|funds|
|to nearest £|to nearest £|to nearest £|
|B1 Cash funds|Bank Account|70|-|-|
|-|-|-|
|-|-|-|
|Total cash funds|70|-|-|
|=|===|
|(agree balances with receipts and payments|
|account(s))|OK|OK|OK|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|Details|to nearest £|to nearest £|to nearest £|
|B2 Other monetary assets|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|===>|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B3 Investment assets|-|-|
|-|-|
|-|-|
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|-|-|
|Ss|===|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B4 Assets retained for the|Sheet Music|Unrestricted|-|-|
|charity’s own use|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|===>|
|Fund to which|Amount due|When due|
|Details|liability relates|(optional)|(optional)|
|B5 Liabilities|-|
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|=SSs===|
|Signed by one or two trustees on|Date of|
|behalf of all the trustees|Signature|Print Name|approval|
|Adam Funnell|26/12/2024|
|7|
|2|29/12/2024|
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CCXX R2 accounts (SS)
29/12/2024