## **Trustees’ Annual Report for the period** 

**From 1/4/2023   To 31/3/2024** 

## **Charity name: Big Christmas Wind Orchestra and Choir** 

## **Charity registration number: 1173164** 

## **Objectives and Activities** 

|**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**|
|---|---|---|
|SORP reference|||
|Summary of the purposes of<br>the charity as set out in its<br>governing document<br>Para 1.17<br>**To advance, improve, develop and**<br>**maintain public education in, and**<br>**appreciation of, the art and science of**<br>**music in all its aspects by any means**<br>**the trustees see fit, including through**<br>**the presentation of public concerts and**<br>**recitals.**|||
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or<br>services identified in the<br>accounts.<br>Para 1.17 and<br>1.19<br>**The promotion and organisation of an**<br>**annual wind orchestra and choir**<br>**performance, targeting amateur**<br>**musicians to participate as performers**<br>**(particularly the under 35s) and aiming**<br>**to inspire them to make music all year**<br>**round.**|||
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit|Para 1.18|**The trustees have paid full regard to the**<br>**Charity Commission guidance on public**<br>**benefit.**|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

|**Additional information (optional)**<br>You may choose to include further statements where relevant about:|**Additional information (optional)**<br>You may choose to include further statements where relevant about:|**Additional information (optional)**<br>You may choose to include further statements where relevant about:|
|---|---|---|
|SORP reference|||
|Policy on grant making<br>Para 1.38<br>**The charity does not make grants.**|||
|Policy on social investment<br>including program related<br>investment<br>Para 1.38<br>**The charity does not make investments.**|||
|Contribution made by<br>volunteers|Para 1.38|**The charity appreciates and thanks the**<br>**small team of volunteers who work with**<br>**the trustees to deliver the annual**<br>**performance event – without their**<br>**assistance, the event would not be such**<br>**a great success.**|





## **Achievements and Performance** 


**----- Start of picture text -----**<br>
SORP<br>reference<br>**----- End of picture text -----**<br>


|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP<br>reference|||
||||
|Summary of the<br>main<br>achievements of<br>the charity,<br>identifying the<br>difference the<br>charity’s work<br>has made to the<br>circumstances<br>of its<br>beneficiaries<br>and any wider<br>benefits to<br>society as a<br>whole.|Para 1.20|**This year the charity has proudly launched a summer**<br>**event to complement the Christmas events which have**<br>**continued to be a great success.**<br>**We are pleased that our first summer performance was**<br>**held on Make Music Day, an international celebration of**<br>**music making on 21st June every year. We returned to**<br>**Kings Cross who are always such kind and generous**<br>**hosts.**<br>**For this first summer event, 172 performers registered to**<br>**participate. Compared to the initial Christmas events in**<br>**2012, this is incredible!**<br>**In Christmas 2023, 348 participants registered to perform**<br>**at our event.**<br>**While only 10% of instrumental performers at Christmas**<br>**2023 do not currently make music regularly with another**<br>**group, 35% of singers are not regular performers in a**<br>**choir or otherwise. This shows a large untapped market**<br>**for one-off events for singers, to inspire them into**<br>**regular music making.**<br>**Our work was awarded a grant from Arts Council**<br>**England to enable the expansion into the summer, and**<br>**for this we are very grateful indeed.**|



**Additional information (optional)** You may choose to include further statements where relevant about: **See above description.** Achievements against Para 1.41 objectives set 

|Achievements against<br>objectives set|Para 1.41|**See above description.**|
|---|---|---|
|Performance of fundraising<br>activities against objectives<br>set|Para 1.41|**The grant award from Arts Council**<br>**England was perfect to not only secure**<br>**our future through 2023 and 2024, but**<br>**allow us to expand into summer one-off**<br>**performance events. With this**<br>**fundraising we feel confident that the**<br>**charity can survive and thrive as a**<br>**growing concern.**|
|Investment performance<br>against objectives|Para 1.41|**N/A.**|





## **Financial Review** 


**----- Start of picture text -----**<br>
Review of the charity’s  Para 1.21  The charity is in a stable position to<br>financial position at the end  continue summer and Christmas events<br>of the period  for 2024, within the planned framework<br>of the Arts Council England grant.<br>Statement explaining the  Para 1.22  The charity holds minimal reserves<br>policy for holding reserves  (although the position at the end of this<br>stating why they are held  specific financial year is affected by the<br>ongoing grant award programme). See<br>below.<br>Amount of reserves held  Para 1.22  £150<br>Reasons for holding zero  Para 1.22  The required annual operational costs<br>reserves  for the single event currently planned<br>annually by the charity are below £150.<br>It is planned to fundraise for these costs<br>each year, through donations from<br>participants, profit on merchandise<br>sales and/or sponsorship.<br>Details of fund materially in  Para 1.24  N/A.<br>deficit<br>Explanation of any  Para 1.23  N/A.<br>uncertainties about the<br>charity continuing as a going<br>concern<br>**----- End of picture text -----**<br>


|**Additional information (optional)**<br>You may choose to include further statements|**Additional information (optional)**<br>You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal<br>sources of funds (including<br>any fundraising)|Para 1.47|**This year we are primarily funded by an**<br>**Arts Council England “Grants for the**<br>**Arts” award which covers running costs**<br>**and all required investment in sheet**<br>**music etc for launching a summer**<br>**performance.**|
|Investment policy and<br>objectives including any<br>social investment policy<br>adopted|Para 1.46|**N/A.**|
|A description of the principal<br>risks facing the charity|Para 1.46|**The charity is reliant on in-kind**<br>**contributions from the event host**<br>**location and our professional musical**<br>**director. Should either of these supports**<br>**be withdrawn, the future of the event**<br>**would be in doubt.**|





## **Structure, Governance and Management** 

|Description of charity’s<br>trusts:|SORP<br>reference:||
|---|---|---|
|Type of governing document<br>(trust deed, royal charter)|Para 1.25|**Constitution, dated 24/5/2017.**|
|How is the charity<br>constituted?<br>(e.g unincorporated<br>association, CIO)|Para 1.25|**Foundation CIO.**|
|Trustee selection methods<br>including details of any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled<br>to appoint one or more<br>trustees|Para 1.25|**Appointment by existing trustees only.**|



## **Additional information (optional)** 

You may choose to include further statements where relevant about: 

|Policies and procedures<br>adopted for the induction<br>and training of trustees|Para 1.51|**New trustees will be provided with full**<br>**induction to both the work of the**<br>**charity, and the role of the trustees,**<br>**including all appropriate guidance**<br>**material from the Charity Commission.**|
|---|---|---|
|The charity’s organisational<br>structure and any wider<br>network with which the<br>charity works|Para 1.51|**The charity is a self-contained**<br>**organisation.**|
|Relationship with any<br>related parties|Para 1.51|**The charity is affiliated with Making**<br>**Music (the National Federation of**<br>**Amateur Music Societies) and is grateful**<br>**for their continued support.**|



## **Reference and Administrative details** 

|Charity name|**Big Christmas Wind Orchestra and Choir**|
|---|---|
|Other name the charity uses|**N/A**|
|Registered charity number|**1173164**|
|Charity’s principal address|**13 Meadow Lane**<br>**Lancing**<br>**BN15 9AF**|





## **Names of the charity trustees who manage the charity** 

|1<br>2|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||**Adam Funnell**|**Chair**|||
||**Hannah Brayford**||||



## – Corporate trustees names of the directors at the date the report was approved 

**Director name N/A** 

Name of trustees holding title to property belonging to the charity 

**Trustee name Dates acted if not for whole year N/A** 

## **Funds held as custodian trustees on behalf of others** 

Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets 

## **Additional information (optional)** 

## **Names and addresses of advisers (Optional information)** 

**Type of Name Address adviser N/A** 

**Name of chief executive or names of senior staff members (Optional information) N/A** 

## **Exemptions from disclosure** 

Reason for non-disclosure of key personnel details 

**N/A** 

## **Other optional information** 

**N/A** 

## **Declarations** 



**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s) Adam Funnell** ~~Dein Va~~ **Position (eg Secretary, Chair Chair, etc)** ~~ee~~ **Date 24/12/2024** ~~fF~~ 



|**Big Christmas Wind Orchestra and Choir**|**Big Christmas Wind Orchestra and Choir**|**Big Christmas Wind Orchestra and Choir**|**Big Christmas Wind Orchestra and Choir**|**Big Christmas Wind Orchestra and Choir**|**Big Christmas Wind Orchestra and Choir**|**Big Christmas Wind Orchestra and Choir**||||**1173164**|**1173164**||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Section A Receipts and payments**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**to the nearest**<br>**£**<br>**to the nearest £**<br>**to the nearest £**<br>**to the nearest £**<br>**A1 Receipts**<br>**Receipts and payments accounts**<br>01/04/2023<br>31/03/2024<br>**To**<br>**For the period**<br>**from**<br>ee||||||||||||||**Last year**<br>**to the nearest £**<br>**CC16a**|**to the nearest £**||||
|Amazon (Smile programme)<br>**18**|**18**|**-**|**-**|**-**||**-**|**-**|**-**|**-**||**18**|**18**||**-**|**-**|**-**|**-**|**-**|
|Arts Council England<br>**2,529**|**2,529**|**-**|**-**|**-**||**-**|**-**|**-**|**-**||**2,529**|**2,529**||**-**|**-**|**-**|**-**|**-**|
|Making Music (MMD June 23)<br>**300**|**300**|**-**|**-**|**-**||**-**|**-**|**-**|**-**||**300**|**300**||**-**|**-**|**-**|**-**|**-**|
|**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**|**-**|**-**|**-**|**-**|
|**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**|**-**|**-**|**-**|**-**|
|**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**|**-**|**-**|**-**|**-**|
|**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**|**-**|**-**|**-**|**-**|
|**-**|**-**|**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for_<br>_AR)_<br>**2,847**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**2,847**|**2,847**||**-**|**-**|**-**|**-**|**-**|
|**A2 Asset and investment sales,**<br>**(see table).**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**_Sub total_                              -**<br>**-**<br>**-**<br>**-**<br>**-**<br>**_Total receipts_**<br>**2,847**<br>**-**<br>**-**<br>**2,847**<br>**-**<br>**A3 Payments**<br>————_~~——~~|||||||||||||||||||
|Sheet Music<br>**1,607**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**1,607**|**1,607**||**-**|**-**|**-**|**-**|**-**|
|Internet Domains<br>**20**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**20**|**20**||**-**|**-**|**-**|**-**|**-**|
|Volunteer Expenses<br>**47**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**47**|**47**||**-**|**-**|**-**|**-**|**-**|
|Printing<br>**398**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**398**|**398**||**-**|**-**|**-**|**-**|**-**|
|Musical Director<br>**600**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**600**|**600**||**-**|**-**|**-**|**-**|**-**|
|Making Music Affiliation, Insurance<br>**158**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**158**|**158**||**-**|**-**|**-**|**-**|**-**|
|**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**|**-**|**-**|**-**|**-**|
|**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**|**-**|**-**|**-**|**-**|
|**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_                       2,830**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**2,830**|**2,830**||**-**|**-**|**-**|**-**|**-**|
|**A4 Asset and investment**<br>**purchases, (see table)**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**_Sub total_                               -**<br>**-**<br>**-**<br>**-**<br>**-**<br>**_Total payments_**<br>**2,830**<br>**-**<br>**-**<br>**2,830**<br>**-**<br>**_Net of receipts/(payments)_**<br>**17**<br>**-**<br>**-**<br>**17**<br>**-**<br>**A5 Transfers between funds**<br>**-**<br>**-                           -**<br>**-**<br>**-**<br>**A6 Cash funds last year end**<br>**53**<br>**-                           -**<br>**53**<br>**-**<br>**_Cash funds this year end_**<br>**70**<br>**-**<br>**-                          70**<br>**-**<br>———_—~~——~~—<br>======>|||||||||||||||||||



CCXX R1 accounts (SS) 

29/12/2024 

1 



## **Section B Statement of assets and liabilities at the end of the period** 


**----- Start of picture text -----**<br>
||||||
|---|---|---|---|---|
|Unrestricted|Restricted|Endowment|
|Categories|Details|funds|funds|funds|
|to nearest £|to nearest £|to nearest £|
|B1 Cash funds|Bank Account|70|-|-|
|-|-|-|
|-|-|-|
|Total cash funds|70|-|-|
|=|===|
|(agree balances with receipts and payments|
|account(s))|OK|OK|OK|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|Details|to nearest £|to nearest £|to nearest £|
|B2 Other monetary assets|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|===>|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B3 Investment assets|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|Ss|===|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B4 Assets retained for the|Sheet Music|Unrestricted|-|-|
|charity’s own use|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|===>|
|Fund to which|Amount due|When due|
|Details|liability relates|(optional)|(optional)|
|B5 Liabilities|-|
|-|
|-|
|-|
|-|
|=SSs===|
|Signed by one or two trustees on|Date of|
|behalf of all the trustees|Signature|Print Name|approval|
|Adam Funnell|26/12/2024|
|7|
|2|29/12/2024|

**----- End of picture text -----**<br>


CCXX R2 accounts (SS) 

29/12/2024