2024-08-26-accounts

Trustees’ Annual Report for the period

From 27[th] August 2023 Period start date To 26[th] August 2024 Period end date

Charity name: THE CHELLASTON COMMUNITY ASSOCIATION

Charity registration number: 1173163

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote the benefits of the inhabitants of Chellaston and the neighbourhood without distinction of sex or of political, religious, or other opinions by associating of the local authorities, voluntary organisations, and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. To maintain and manage the Community centre and to co-operate with the local authority in the maintenance and management of the centre for the activities promoted by the Association and its’ constituent bodies in furtherance of the above purposes. The Association shall be non-party in politics and non-sectarian in religion. The Association shall have the power to affiliate to the National Federation of Community Associations and other organisations with similar charitable objects and purposes.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The centre operates seven days a week being available from 8am to 10pm. The facilities include a main hall; one small meeting room (the larger meeting room has been closed to facilitate the builders of our expansion project and will become a storage facility and a further kitchen), a cloakroom, toilets, kitchen as well as a large outdoors grassed area and communal car park. Activities include a pre-school nursery, various fitness, dance, and martial arts classes, an over 60’s indoor games club, a Brownies, and Rainbows group, one AA group and a Child health clinic. In addition,

		children’s parties take place most weekends. The centre is a low-cost hire venue, and all users benefit from this.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We feel that our expansion project which is well under way will provide the village and surrounding area with additional and improved hire facilities. We write a monthly newsletter which is printed in a local monthly magazine informing residents of our progress and plans.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	A small number of friends and family of the Trustees help at the “Spirit of Chellaston” event where we open the centre and provide food and drinks and toilet facilities for the event held on a neighbouring park. Similarly, we host a carol singing event in December.
Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The year has been mainly spent on our expansion project, the early part of the year on finalising the design, planning and legal issues. The building work started soon after Easter. And as of our year end is externally complete, internal work such as flooring and the kitchen is ongoing. As of now (mid- November) it is complete, and we are showing new prospective hirers around. Also, some existing hirers are moving to the new facility thereby allowing the pre- school nursery to offer additional childcare hours in the main hall. Further good news is the project has come in within our construction budget.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	This was another solid and consistent year of business for the Chellaston Community Association. The centre bookings for the Main Hall are virtually full of regular hirers and weekend party bookings. This position has been helped by the bank interest received, as the local council allowed us to have our allotted S106 money for the new expansion project. We have currently spent over £112k on the building and it will be completed within our construction budget.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held at £20k, roughly in line with Charity Commission guidelines.
Amount of reserves held	Para 1.22	£20k
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Monies received from both regular hirers and weekend children’s party hire.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election of residents of Chellaston village at AGM

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All Trustees have: 1) A Health and Safety induction 2) Fire safety training 3) Meet and Greet inductions for weekend party hire and new regular hire inductions Trustees also carry out annual Fire safety audits with all our current regular hirers.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	We have a good working relationship with the Chellaston Residents Association, with whom we share a Chellaston Community Garden, this also includes regular maintenance. This has been recognised by the RHS (East Midlands in Bloom) in awarding us a plaque for the “Best New Landscape 2024- The Community Garden”. Similarly, the Spirit of Chellaston group who hold an annual fete on a neighbouring park.
Other

Reference and Administrative details

Charity name	The Chellaston Community Association
Other name the charity uses
Registered charity number	1173163

Charity’s principal address	The Chellaston Community Association Barley Croft Chellaston DERBY DE73 6TU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Dave Cartwright	Chairman
	Hugh Craig	Secretary
	Paul Hicklin	Treasurer
	Anne Haywood	President
	Joyce Chadwick	Bookings Secretary
	Ian Colder
	RayWatts
	AndyHill
	Russ Armstrong
	RoyWitheford
	James Dunnicliffe
	Colin Drury
	CharitySithole

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) ~~a~~ Full name(s) Paul Hicklin ~~ee ee~~ Position (eg Secretary, Treasurer Chair, etc) ~~ee ee~~ Date 16/11/2024

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees -fA rrq A gs &C I￿{ ifjfvj On accounts for the year ended Chanty no (if any) 1173IL3 Set out on pages I report to the trUSt￿S on my examination of the accounts of the above charty {￿he Trusf) for the year ended 96 j 0% l . Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in aCcL)rdan￿ with the requirements of the Charities Act 2011 {￿he Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and Tn carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent ￿he charity's gross income exceeded £250.000 and l am qualffied to exarniner's statement undertake the examination by being a qualified member of [insert name of applicable listed bodyll. Delete [ ] rfnot applicable. I have coThpleted my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordan￿ with section 130 of the Charities Act" or the accounts did not accord with the accourrting records." or the accounts did not compty with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. se delete the words in the brackets rf they do not apply. Signed: Date- Name: Relevant professional qualification(s) or body IF np+ ?n18

(if any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32. Independent examination ot charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct2018