## **Trustees’ Annual Report for the period** ## **From 27[th] August 2023 Period start date To 26[th] August 2024 Period end date** ## **Charity name: THE CHELLASTON COMMUNITY ASSOCIATION** ## **Charity registration number: 1173163** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the benefits of the inhabitants
of Chellaston and the neighbourhood
without distinction of sex or of political,
religious, or other opinions by associating
of the local authorities, voluntary
organisations, and inhabitants in a common
effort to advance education and to provide
facilities in the interests of social welfare for
recreation and leisure time occupation with
the object of improving the conditions of life
for the said inhabitants.
To maintain and manage the Community
centre and to co-operate with the local
authority in the maintenance and
management of the centre for the activities
promoted by the Association and its’
constituent bodies in furtherance of the
above purposes.
The Association shall be non-party in
politics and non-sectarian in religion.
The Association shall have the power to
affiliate to the National Federation of
Community Associations and other
organisations with similar charitable objects
and purposes.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The centre operates seven days a week
being available from 8am to 10pm. The
facilities include a main hall; one small
meeting room (the larger meeting room has
been closed to facilitate the builders of our
expansion project and will become a
storage facility and a further kitchen), a
cloakroom, toilets, kitchen as well as a
large outdoors grassed area and communal
car park.
Activities include a pre-school nursery,
various fitness, dance, and martial arts
classes, an over 60’s indoor games club, a
Brownies, and Rainbows group, one AA
group and a Child health clinic. In addition,| |||children’s parties take place most
weekends.
The centre is a low-cost hire venue, and all
users benefit from this.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We feel that our expansion project which is
well under way will provide the village and
surrounding area with additional and
improved hire facilities.
We write a monthly newsletter which is
printed in a local monthly magazine
informing residents of our progress and
plans.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|A small number of friends and family of the
Trustees help at the “Spirit of Chellaston”
event where we open the centre and
provide food and drinks and toilet facilities
for the event held on a neighbouring park.
Similarly, we host a carol singing event in
December.| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The year has been mainly spent on our
expansion project, the early part of the year
on finalising the design, planning and legal
issues. The building work started soon after
Easter. And as of our year end is externally
complete, internal work such as flooring
and the kitchen is ongoing. As of now (mid-
November) it is complete, and we are
showing new prospective hirers around.
Also, some existing hirers are moving to
the new facility thereby allowing the pre-
school nursery to offer additional childcare
hours in the main hall.
Further good news is the project has come
in within our construction budget.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|This was another solid and consistent year
of business for the Chellaston Community
Association. The centre bookings for the
Main Hall are virtually full of regular hirers
and weekend party bookings.
This position has been helped by the bank
interest received, as the local council
allowed us to have our allotted S106
money for the new expansion project.
We have currently spent over £112k on the
building and it will be completed within our
construction budget.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held at £20k, roughly in line
with Charity Commission guidelines.| |Amount of reserves held|Para 1.22|£20k| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Monies received from both regular hirers
and weekend children’s party hire.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election of residents of Chellaston village
at AGM| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All Trustees have:
1) A Health and Safety induction
2) Fire safety training
3) Meet and Greet inductions for weekend
party hire and new regular hire inductions
Trustees also carry out annual Fire safety
audits with all our current regular hirers.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|We have a good working relationship with
the Chellaston Residents Association, with
whom we share a Chellaston Community
Garden, this also includes regular
maintenance. This has been recognised by
the RHS (East Midlands in Bloom) in
awarding us a plaque for the “Best New
Landscape 2024- The Community Garden”.
Similarly, the Spirit of Chellaston group who
hold an annual fete on a neighbouring park.| |Other||| ## **Reference and Administrative details** |Charity name|The Chellaston Community Association| |---|---| |Other name the charity uses|| |Registered charity number|1173163| |Charity’s principal address|The Chellaston Community Association
Barley Croft
Chellaston
DERBY
DE73 6TU| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Dave Cartwright|Chairman||| ||Hugh Craig|Secretary||| ||Paul Hicklin|Treasurer||| ||Anne Haywood|President||| ||Joyce Chadwick|Bookings Secretary||| ||Ian Colder|||| ||RayWatts|||| ||AndyHill|||| ||Russ Armstrong|||| ||RoyWitheford|||| ||James Dunnicliffe|||| ||Colin Drury|||| ||CharitySithole|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ~~a~~ **Full name(s)** Paul Hicklin ~~ee ee~~ **Position (eg Secretary,** Treasurer **Chair, etc)** ~~ee ee~~ **Date** 16/11/2024 YEAREMXI*2024a541261hAyyrf24 2￿3 ZU24 18207.QO 18695.7) 2Q549.90 trehirel rtp2hirelOnEDtf5aOthildreMswt￿) hiTry5 16JD4.4S 6324.60 6358 65 847.35 12(6Ql -2Q.lY) 10.00 66. Aw¥4C