Trustees’ Annual Report for the period
From 27[th] August 2022 Period start date To 26[th] August 2023 Period end date
Charity name: THE CHELLASTON COMMUNITY ASSOCIATION
Charity registration number: 1173163
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the benefits of the inhabitants of Chellaston and the neighbourhood without distinction of sex or of political, religious, or other opinions by associating of the local authorities, voluntary organisations, and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. To maintain and manage the Community centre and to co-operate with the local authority in the maintenance and management of the centre for the activities promoted by the Association and its’ constituent bodies in furtherance of the above purposes. The Association shall be non-party in politics and non-sectarian in religion. The Association shall have the power to affiliate to the National Federation of Community Associations and other organisations with similar charitable objects and purposes. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The centre operates seven days a week being available from 8am to 10pm. The facilities include a main hall; two meeting rooms, a cloakroom, toilets, kitchens as well as a large outdoors grassed area and communal car park. Activities include a pre-school nursery, various fitness, dance, and martial arts classes, an over 60’s indoor games club, Brownies and Rainbows groups, AA group and two Child health clinics. In addition, children’s parties take place most weekends. The centre is a low-cost hire venue, and all users benefit from this. |
| We feel the planned expansion is for the public benefit, it has been showcased at a couple of events and the plans are displayed at the centre with a feedback form so our regular hirers can have an opinion moving forward with this. We write a monthly newsletter which is printed in a local monthly magazine informing residents of our progress and plans. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustees meetings. The charity is open to all irrespective of race, gender or any other personal circumstances. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | A small number of friends and family of the Trustees help at the “Spirit of Chellaston” event where we open the centre and provide food and drinks and toilet facilities for the event held on a neighbouring park. Similarly we host a carol singing event in December. |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | After the disappointment of our previous year’s expansion project not going ahead because of excessive tendered costs, we have been finalising another project to expand one of our current rooms in such a way that it is larger and includes toilet and kitchen facilities and, importantly, will not interfere noise wise with our Main Hall activities. This expansion project will be within our construction budget to commence in early 2024 and will be of great benefit to the local community as the space will be attractive to more groups and activities. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | This was another solid and consistent year of business for the Chellaston Community Association. The centre bookings for the Main Hall are virtually full of regular hirers and weekend party bookings. This position has been helped by the bank interest received, as the local council allowed us to have our allotted S106 money for the planned expansion. This demonstrates to other grant providers that we have money available in our accounts for the building project and they should have confidence to assist us further. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held at £20k, roughly in line with Charity Commission guidelines. |
| Amount of reserves held | Para 1.22 | £20k |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
Monies received from both regular hirers and weekend children’s party hire. The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election of residents of Chellaston at AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All Trustees have: 1) A Health and Safety induction 2) Fire safety training 3) Meet and Greet inductions for weekend party hire and new regular hire inductions Trustees also carry out annual Fire safety audits with all our current regular hirers. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | We have a good working relationship with the Chellaston Residents Association, with whom we have recently completed a Chellaston Community Garden project that also includes regular maintenance. Similarly, the Spirit of Chellaston group who hold an annual fete on a neighbouring park. |
| Other |
Reference and Administrative details
| Charity name | The Chellaston Community Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1173163 |
| Charity’s principal address | The Chellaston Community Association Barley Croft Chellaston DE73 6TU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Dave Cartwright | Chairman | |||
| Hugh Craig | Secretary | |||
| Paul Hicklin | Treasurer | |||
| Anne Haywood | President | |||
| Joyce Chadwick | Bookings Secretary | |||
| Ian Colder | ||||
| RayWatts | ||||
| Chris Fisher | ||||
| Kayleigh Taylor | To June’23 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
DUB
Full name(s) Paul Hicklin
a
Position (eg Secretary, Treasurer
Chair, etc) ee
Date
17/12/2023
|
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CHELLASTON COMMUNITY ASSOCIATION INCOME EXPENDITURE ACCOUNT YEAR ENDING 2023 as at 26th August'23
| 2022 | INCOME | 2023 |
| 18122.00 | Pre school nurseryhire | 18207.00 |
| 18076.15 | Centre hire(Regular hirers) | 20549.90 |
| 6654.44 | Centre hire(One offs and childrensparties) | 6324.60 |
| 805.00 | Spirit of Chellaston event | 847.35 |
| 20.00 | Keydeposit | -20.00 |
| 25000.00 | Grants received(Restricted funds) | |
| 2667.00 | DCC Grant(Covid related) | |
| 1340.26 | Co-opLocal CommunityFund for Public toilet | |
| 40.79 | Donation/Compensation | |
| 28044.00 | Veolia Trustgrant for CommunityGarden | |
| Aviva CommunityFund | 66.00 | |
| 1285.00 | East Midlands International Airport for CommunityGarden | |
| 37051.00 | DCC S106 FOR CommunityGarden | |
| 363000.06 | DCC S106 for west end expansion build(Restricted funds) | |
| 500.00 | DCC Neighbourhood Board for CommunityGarden | |
| GroundWork UK(Tesco)for Community garden improvements(Restricted funds) | 500.00 | |
| CRA CommunityGarden shortfall contribution | 821.00 | |
| Amazon Europe Core | 21.77 | |
| 209.11 | HSBC Bank interest | 5335.73 |
| 502814.81 | TOTAL INCOME | 52653.35 |
| EXPENDITURE | ||
| 112.15 | PRS/PPL Music Licence | 266.12 |
| 479.59 | BHIB Insurance | 454.46 |
| 9308.60 | Wages and Cleaningcompanycosts | 9579.78 |
| 115.20 | Payroll Fees | 115.20 |
| 1280.00 | Electricity (npower Business) | 1922.12 |
| 1124.00 | Gas(TotalEnergies) | 800.37 |
| 999.60 | Water(Everflow) | 901.56 |
| 746.53 | NCC Trade Waste collection | 642.30 |
| 517.52 | General Upkeepand Cleaningmaterials | 540.34 |
| 4296.50 | Planned and Reactive Maintenance | 3724.52 |
| 2124.78 | Expenses/Postage | 1545.46 |
| 103.79 | Bookingsec. mobilephone(O2 Mobile) | 106.60 |
| 391.83 | Spirit of Chellaston event | 204.35 |
| 281.60 | Business Rates | 148.44 |
| 52226.58 | West End expansion Design and Planningand Legal fees | |
| West End expansion(LMR Extension)Design and Planningand Legal fees | 5309.17 | |
| 483.60 | Virgin Broadband | 494.40 |
| 4.47 | COVID Expenses | |
| 71234.46 | High St. CommunityGarden | |
| CommunityGarden improvements | 267.80 | |
| 59.94 | HSBC Bank charges | 79.95 |
| 145890.74 | TOTAL EXPENDITURE | 27102.94 |
| 356924.07 | Excess of Income over Expenditure | 25550.41 |
| 119276.77 | Balance b/f from August 2021 | |
| Balance b/f from August 2022 | 476200.84 | |
| 476200.84 | TOTAL | 501751.25 |
| 10991.73 | HSBC Current Account | 1706.41 |
| 465209.11 | HSBC Savings Account | 500044.84 |
| 476200.84 | HSBC Total | 501751.25 |
| -12289.42 | Provision for West end expansion- Design,Planningand Legal fees(Restricted funds) | -15000.00 |
| -28000.00 | Provision of West end expansion Management and Contingencies fees(Restricted funds) | -23000.00 |
| -388000.06 | Provision for West end expansion buildingcost(Restricted funds) | -410000.06 |
| 1642.52 | Provision for High St. CommunityGarden(Restricted funds) | 0.00 |
| -7500.00 | Provision for Main Lobbyimprovements(Restricted funds) | -10800.00 |
| -10500.00 | Provision for furnishings for West end expansion(Restricted funds) | -10500.00 |
| -2751.77 | Provision for externalpublic toilet(Restricted funds) | -2751.77 |
| Loweringour Carbon emmissions(Restricted funds) | -1650.00 | |
| -20000.00 | Centre Financial Reserves(as CharityCommissionguidelines) (Restricted funds) | -20000.00 |
| -2000.00 | Provision for refurbishment of LMR Kitchen(Restricted funds) | 0.00 |
| Provision for CommunityGarden improvements | 0.00 | |
| 6802.11 | Total Balance Remaining | 8049.42 |
| -6800.00 | Planned and Reactive Maintenance Fund | -8000.00 |
| 2.11 | Total Balance Remaining for General Upkeep and Refinements | 49.42 |
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Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees On a¢¢ounts for the year ended 2d' AUGUST 2023 Charity no {rf any) 1173163 Set out on pages I rewjrt to the trustees on my examination of the acLounts of the aiMJve tharity ('the TTusf) for the year ended Responsibilities and basis of report As the chatitys trustees. you are responsible for the preparation of the accounts in acLyjrdan with the wuiretnents of the Charities Act 2011 {Ihe Acr). I rewrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicxble Direclions given by the Charity Commission under section 145(5Xb) of the ACL Independent tThe chatity's gross inc(xne exceeded £250,000 and l am qualrfied to examinerfs statement undertake the examination by being a qualified member of linsert name of appli(xble listed bJY]I. Delete [ l rfnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below") which grves me Lxuse to believe that in. any material respect: the aca)unting reths were not kept in accordance with section 130 of the Charities Act: or the accx)unts did not accord with the ac(x)unting records" or the accounts did not comply with the applicable requiremenls conceming the forTn and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accoullts give a 'tnJe and fairf view which is not a matter considered as part of an independent exarttination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounls to be reached. . Please delete ¢he words in Ihe brackets rfthey do not apply. Signed: Date: Name: JANE ALICIA ALLEN Relevant professional qualification(s) or body
{If any): Address: 4 MEADOW WAY CHELLASTON DERBY DE73 6UW Section Disclosure Only complete rf the examiner ndS to highlight material matters of concem (S CC32, Independent examination of charity accounts: directions and guidan for exatniners). Give here brief detalls of any items that the examiner wishes to disclose. IER Oct 2018