## **Trustees’ Annual Report for the period**
## **From 27[th] August 2022 Period start date To 26[th] August 2023 Period end date**
## **Charity name: THE CHELLASTON COMMUNITY ASSOCIATION**
## **Charity registration number: 1173163**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the benefits of the inhabitants
of Chellaston and the neighbourhood
without distinction of sex or of political,
religious, or other opinions by associating
of the local authorities, voluntary
organisations, and inhabitants in a common
effort to advance education and to provide
facilities in the interests of social welfare for
recreation and leisure time occupation with
the object of improving the conditions of life
for the said inhabitants.
To maintain and manage the Community
centre and to co-operate with the local
authority in the maintenance and
management of the centre for the activities
promoted by the Association and its’
constituent bodies in furtherance of the
above purposes.
The Association shall be non-party in
politics and non-sectarian in religion.
The Association shall have the power to
affiliate to the National Federation of
Community Associations and other
organisations with similar charitable objects
and purposes.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The centre operates seven days a week
being available from 8am to 10pm. The
facilities include a main hall; two meeting
rooms, a cloakroom, toilets, kitchens as
well as a large outdoors grassed area and
communal car park.
Activities include a pre-school nursery,
various fitness, dance, and martial arts
classes, an over 60’s indoor games club,
Brownies and Rainbows groups, AA group
and two Child health clinics. In addition,
children’s parties take place most
weekends.
The centre is a low-cost hire venue, and all
users benefit from this.|
|||We feel the planned expansion is for the
public benefit, it has been showcased at a
couple of events and the plans are
displayed at the centre with a feedback
form so our regular hirers can have an
opinion moving forward with this.
We write a monthly newsletter which is
printed in a local monthly magazine
informing residents of our progress and
plans.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning our activities for the year we
kept in mind the Charity Commission's
guidance on public benefit at our trustees
meetings. The charity is open to all
irrespective of race, gender or any other
personal circumstances.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|A small number of friends and family of the
Trustees help at the “Spirit of Chellaston”
event where we open the centre and
provide food and drinks and toilet facilities
for the event held on a neighbouring park.
Similarly we host a carol singing event in
December.|
|Other|||
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|After the disappointment of our previous
year’s expansion project not going ahead
because of excessive tendered costs, we
have been finalising another project to
expand one of our current rooms in such a
way that it is larger and includes toilet and
kitchen facilities and, importantly, will not
interfere noise wise with our Main Hall
activities.
This expansion project will be within our
construction budget to commence in early
2024 and will be of great benefit to the local
community as the space will be attractive to
more groups and activities.|
|---|---|---|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|This was another solid and consistent year
of business for the Chellaston Community
Association. The centre bookings for the
Main Hall are virtually full of regular hirers
and weekend party bookings.
This position has been helped by the bank
interest received, as the local council
allowed us to have our allotted S106
money for the planned expansion. This
demonstrates to other grant providers that
we have money available in our accounts
for the building project and they should
have confidence to assist us further.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held at £20k, roughly in line
with Charity Commission guidelines.|
|Amount of reserves held|Para 1.22|£20k|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Monies received from both regular hirers and weekend children’s party hire. The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election of residents of Chellaston at AGM|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All Trustees have:
1) A Health and Safety induction
2) Fire safety training
3) Meet and Greet inductions for weekend
party hire and new regular hire inductions
Trustees also carry out annual Fire safety
audits with all our current regular hirers.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51|We have a good working relationship with
the Chellaston Residents Association, with
whom we have recently completed a
Chellaston Community Garden project that
also includes regular maintenance.
Similarly, the Spirit of Chellaston group who
hold an annual fete on a neighbouring park.|
|Other|||
## **Reference and Administrative details**
|Charity name|The Chellaston Community Association|
|---|---|
|Other name the charity uses||
|Registered charity number|1173163|
|Charity’s principal address|The Chellaston Community Association
Barley Croft
Chellaston
DE73 6TU|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Dave Cartwright|Chairman|||
||Hugh Craig|Secretary|||
||Paul Hicklin|Treasurer|||
||Anne Haywood|President|||
||Joyce Chadwick|Bookings Secretary|||
||Ian Colder||||
||RayWatts||||
||Chris Fisher||||
||Kayleigh Taylor||To June’23||
||||||
||||||
||||||
||||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
DUB
Full name(s) Paul Hicklin
a
Position (eg Secretary, Treasurer
Chair, etc) ee
Date
17/12/2023
|
**----- End of picture text -----**
## **CHELLASTON COMMUNITY ASSOCIATION INCOME EXPENDITURE ACCOUNT YEAR ENDING 2023 as at 26th August'23**
||||
|---|---|---|
|**2022**|**INCOME**|**2023**|
||||
|18122.00|Pre school nurseryhire|18207.00|
|18076.15|Centre hire(Regular hirers)|20549.90|
|6654.44|Centre hire(One offs and childrensparties)|6324.60|
|805.00|Spirit of Chellaston event|847.35|
|20.00|Keydeposit|-20.00|
|25000.00|Grants received(Restricted funds)||
|2667.00|DCC Grant(Covid related)||
|1340.26|Co-opLocal CommunityFund for Public toilet||
|40.79|Donation/Compensation||
|28044.00|Veolia Trustgrant for CommunityGarden||
||Aviva CommunityFund|66.00|
|1285.00|East Midlands International Airport for CommunityGarden||
|37051.00|DCC S106 FOR CommunityGarden||
|363000.06|DCC S106 for west end expansion build(Restricted funds)||
|500.00|DCC Neighbourhood Board for CommunityGarden||
||GroundWork UK(Tesco)for Community garden improvements(Restricted funds)|500.00|
||CRA CommunityGarden shortfall contribution|821.00|
||Amazon Europe Core|21.77|
|209.11|HSBC Bank interest|5335.73|
|**502814.81**|**TOTAL INCOME**|**52653.35**|
||||
||**EXPENDITURE**||
||||
|112.15|PRS/PPL Music Licence|266.12|
|479.59|BHIB Insurance|454.46|
|9308.60|Wages and Cleaningcompanycosts|9579.78|
|115.20|Payroll Fees|115.20|
|1280.00|Electricity (npower Business)|1922.12|
|1124.00|Gas(TotalEnergies)|800.37|
|999.60|Water(Everflow)|901.56|
|746.53|NCC Trade Waste collection|642.30|
|517.52|General Upkeepand Cleaningmaterials|540.34|
|4296.50|Planned and Reactive Maintenance|3724.52|
|2124.78|Expenses/Postage|1545.46|
|103.79|Bookingsec. mobilephone(O2 Mobile)|106.60|
|391.83|Spirit of Chellaston event|204.35|
|281.60|Business Rates|148.44|
|52226.58|West End expansion Design and Planningand Legal fees||
||West End expansion(LMR Extension)Design and Planningand Legal fees|5309.17|
|483.60|Virgin Broadband|494.40|
|4.47|COVID Expenses||
|71234.46|High St. CommunityGarden||
||CommunityGarden improvements|267.80|
|59.94|HSBC Bank charges|79.95|
|**145890.74**|**TOTAL EXPENDITURE**|**27102.94**|
||||
|356924.07|Excess of Income over Expenditure|25550.41|
|119276.77|Balance b/f from August 2021||
||Balance b/f from August 2022|476200.84|
|**476200.84**|**TOTAL**|**501751.25**|
||||
|**10991.73**|**HSBC Current Account**|1706.41|
|**465209.11**|**HSBC Savings Account**|500044.84|
|**476200.84**|**HSBC Total**|**501751.25**|
||||
|-12289.42|Provision for West end expansion- Design,Planningand Legal fees(Restricted funds)|-15000.00|
|-28000.00|Provision of West end expansion Management and Contingencies fees(Restricted funds)|-23000.00|
|-388000.06|Provision for West end expansion buildingcost(Restricted funds)|-410000.06|
|1642.52|Provision for High St. CommunityGarden(Restricted funds)|0.00|
|-7500.00|Provision for Main Lobbyimprovements(Restricted funds)|-10800.00|
|-10500.00|Provision for furnishings for West end expansion(Restricted funds)|-10500.00|
|-2751.77|Provision for externalpublic toilet(Restricted funds)|-2751.77|
||Loweringour Carbon emmissions(Restricted funds)|-1650.00|
|-20000.00|Centre Financial Reserves(as CharityCommissionguidelines) (Restricted funds)|-20000.00|
|-2000.00|Provision for refurbishment of LMR Kitchen(Restricted funds)|0.00|
||Provision for CommunityGarden improvements|0.00|
|**6802.11**|**Total Balance Remaining**|**8049.42**|
|-6800.00|Planned and Reactive Maintenance Fund|-8000.00|
|**2.11**|**Total Balance Remaining for General Upkeep and Refinements**|**49.42**|
||||
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�1
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
On a¢¢ounts for the year
ended
2d' AUGUST 2023
Charity no
{rf any)
1173163
Set out on pages
I rewjrt to the trustees on my examination of the acLounts of the aiMJve
tharity ('the TTusf) for the year ended
Responsibilities and
basis of report
As the chatitys trustees. you are responsible for the preparation of the
accounts in acLyjrdan with the wuiretnents of the Charities Act 2011
{Ihe Acr).
I rewrt in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination. I
have followed all the applicxble Direclions given by the Charity Commission
under section 145(5Xb) of the ACL
Independent tThe chatity's gross inc(xne exceeded £250,000 and l am qualrfied to
examinerfs statement undertake the examination by being a qualified member of linsert name of
appli(xble listed bJY]I. Delete [ l rfnot applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below") which grves me Lxuse to believe that in. any material
respect:
the aca)unting reths were not kept in accordance with section 130
of the Charities Act: or
the accx)unts did not accord with the ac(x)unting records" or
the accounts did not comply with the applicable requiremenls
conceming the forTn and content of accounts sel out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accoullts give a 'tnJe and fairf view which is not a matter
considered as part of an independent exarttination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounls to be reached.
. Please delete ¢he words in Ihe brackets rfthey do not apply.
Signed:
Date:
Name:
JANE ALICIA ALLEN
Relevant professional
qualification(s) or body
{If any):
Address:
4 MEADOW WAY
CHELLASTON
DERBY DE73 6UW
Section
Disclosure
Only complete rf the examiner ndS to highlight material matters of concem
(S CC32, Independent examination of charity accounts: directions and
guidan for exatniners).
Give here brief detalls of
any items that the
examiner wishes to
disclose.
IER
Oct 2018