United Kingdom Jarra Association
Annual Report 2021 to 2022
Charity Number: 1173058
www.ukja.org
Registered address: 35 Golden Eagle Gardens Birmingham B23 5GY
Introduction
The United Kingdom Jarra Association (UKJA) was formed and inaugurated in August 2015 in Reading, in the United Kingdom (UK) by a group of Gambians of Jarra origin resident in the UK aimed fostering unity amongst indigenes of Jarra living in the UK. They also committed to support development initiatives in Jarra, a region found in the Lower River Region of The Gambia.
The UKJA identified three (3) core areas of intervention: education, health, and poverty relief. These areas were carefully selected based on the outcome of a thorough needs assessment in consultation with local leaders in the UK and in The Gambia.
Ever since, the UKJA has grown to become reputable in both the UK and The Gambia. To ensure that it is sustainable, effective, and legal, it was transformed into a charitable entity and registered into the UK charity register May 2017.
This report presents the status of the Charity, including its achievements and constraints covering the period August 2021 to August 2022 and its way forward. We begin with education, to be followed by health and poverty relief.
Educate Jarra
1. Science and IT lab facilities
During the period under review, the charity focused on completing its Bureng project. Considering the success in Soma were student performance in Science, Technology, Engineering and Mathematics (STEM) subjects registered significant improvement at West African Senior Secondary School Certificate Examinations (WASSCE) for the students in the school, the charity continued its Bureng commitment to complete the project which is now in use by the students.
2. Scholarship:
This scheme remains in progress and no further addition to the three (3) outstanding students reported last year due to limited funding. As reported last year, one (1) of the beneficiaries have requested further funding to study Medicine at tertiary level which was agreed in fulfilment of the UKJA pledge to support outstanding STEM students through to university. This has been agreed and is due to commence in September 2023.
3. Construction of a multipurpose IT and Science laboratory at Bureng Upper Senior Secondary School in The Gambia:
As stated above, the construction work has now been completed, and the facility is in use. The completion of this project will increase the uptake of STEM related subjects by students in Bureng and surrounding communities is projected to be 25% by 2024. This will provide all the students in the school to acquire basic IT skills crucial to learning and improve their future job prospects in the increasingly age of ICT.
The science lab will also enable students to conduct practical science experiments at the school. This will fundamentally increase student retention from 60% to 90% by end of 2024 thus reducing the number of students migrating to urban areas in pursuit of secondary education.
In return, this will increase the number of students fulfilling achieving university entry requirements to pursue relevant courses in science and technology. Photos attached for verification. Here is the link to the construction https://www.youtube.com/watch?v=H6EGLvdSqYU
4. Basic IT training:
During the period under review, the charity did not deliver capacity-building sessions. Our focus was to complete the project and put it to use now that Covid-19 restrictions are non-existent. The key objectives of the Educate Jarra project are to empower children in poor and deprived rural communities with essential digital skills that will help increase their employability in the increasing digital world we live in which this Centre will deliver.
Health for Jarra Achievements
During the period under review, the charity continued to work with the health authorities in Soma and other health facilities that benefited from us to sustain the success gained and maintain. Sustainability is critical because the high-quality donated items included delivery beds, wall mounted blood pressure machines, fetal Dopplers, fetal stethoscopes, drug storage refrigerator, drug storage units, autoclave, radiant baby warmer, surgical instruments, delivery kits, hospital beds, baby weighing scale, oxygen concentration machine, and some other items are also provided. These equipment and supplies made it possible for Soma to manage most complicated delivery cases thus leading to reduction in referrals to other hospitals; makes it possible to monitor the health of pregnant mothers and their unborn babies; reduce cross infection; provide privacy and dignity to the women during labour and most importantly reduce maternal child deaths during pregnancy and at childbirth.
Relief of Poverty Achievement
Grants Issued:
During the period under review, the charity did not offer financial support due to resource constraints whilst the focus is on Bureng.
Challenges and Recommendations:
Like most charitable organisations, UKJA is mainly reliant on donations from its members and other charitable donations to pursue our charitable goals. Due to Covid-19 restrictions during this period, the charity was not able to deliver fundraising programmes leading to resources mobilisation an absolute challenge. This in turn led to expanding and sustaining its development activities is a huge challenge.
We explored alternative fundraising events both in the UK and The Gambia which we were not able to implement due to Covid-19 restrictions not fully lifted. We will continue to seek support from other higher institutions of learning and organisations in the UK and elsewhere to provide scholarships to the UKJA sponsored students to pursue university degrees in engineering, medicine and computer science should be considered.
Development Plans:
Educate Jarra Project
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Activity/Project Expected output Period Resources
IT Lab for Jappineh Fully functional IT lab at July 2022 – Computers, solar panels,
Jappineh Upper Basic July 2024 furniture,
School
Scholarship fund 5 Students sponsored September Finance
through secondary 2022
education
Organise a training One-week capacity building July 2023 Finance, laptops, resource
Camp for children program completed with the persons, logistics etc.
aged 10 to 14 years in aim of assisting students in
the UK. Math’s, Science, English,
and IT. Other programs
such as leadership skills
and career advice to be also
included.
Relief of Poverty
Activity/Project Expected Outcomes Period Resources
Needed
Grants to needy Financial support to at least five (5) August 2022 to Financial
individuals and needy individuals and five (5) July 2023 resources
deserving organisations
organisations
Organise fundraising 2 fundraising activities to be UK – July Finance,
activities in the UK conducted by July 2023 to mobilise Gambia - logistics
and Gambia funds for the charity.
Engage and support Agri-economics ventures – Gardens, From now to July Land
productive activities to poultry farming, sheep fattening, 2023 Finance
create jobs and relief charity shops etc. Logistics
poverty.
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----- Start of picture text -----
Bureng Computer Science and Laboratory completion photos
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FINANCIAL REVIEW
The accounts declared in this report have been prepared in accordance with Statement of Recommended Practice: Accounting for Charities (SORP 2015) and with relevant companies and charities legislation and regulations. The Statement of Financial Activities shows UKJA’s income from all sources and how this was expended, and the split of activity between restricted and unrestricted funds.
The charity’s income was £6,709 for the year ended 8[th] August 2022 compared to £3,561 in the year ended 8[th] August 2021. The total expenditure amounted to £5,854 for the year ended 8[th] August 2022 compared to £8,783 in the year to 8[th] August 2021. The increase in income was driven by increased donations towards the Educate Jarra Project. The fund balance carried forward on 8[th] August 2022 is £6,665 compared to £5,801 in the year ended 8[th] August 2021. The surplus for the year 2021/22 is £865 compared to a 2020/21 deficit of £5,222. Restricted funds stood at £1,060.
Reserves policy
UKJA is committed to using its resources in pursuit of its charitable objectives. It is also committed however to maintaining a level of reserves that is prudent to meeting ongoing liabilities, sufficient to ensure that all delivery commitments can be met and to protect the longterm future of UKJA’s operations. UKJA’s policy seeks to balance these priorities by holding a level of reserves which equate to between three- and six-month’s expenditure of the charity (£1,000 - £4,000); the unrestricted fund balance at the year-end was £5,605. The Trustees monitors the level of reserves regularly and takes appropriate action if reserves fall outside the desired range.
Investment policy and performance
The Memorandum and Articles of Association provides that the organisation invests moneys not immediately required for its own purposes or upon such investments, securities, or property, as may be thought fit. At the present time, the trustees’ policy is to maintain all such monies on deposits earning a market rate of interest.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Constitution and Organsational Structure:
The organisation is a charity incorporated organisation. It was registered as a charity on 16 May 2017. UKJA was established by Memorandum and Articles of Association which describes the objects and powers of the charitable company; it is governed under its Articles of Association. Under those Articles, the trustees are appointed at the Annual General Meeting. The members of the company are also the directors/trustees of the charitable company. The organizational structure of UKJA consists of a Board of Trustees which delegates the day-today management of the charity to Executive and Program Directors. The Board is assisted by Advisory Committees which are chaired by the trustees. The key committees are the Finance and the Project Development and Fundraising Committee (PDFC). The operations, projects and programs of the charity are carried out by the Executive and Program Directors, Project Managers, and other staff. Consultants are also hired to undertake work for the charity. The consultant’s report to Project Managers or Program Directors.
Governance and Decision-Making:
The Board of Trustees govern UKJA and meet quarterly to discuss and review strategy, planning, development, and financial matters. Day-to-day management of the organisation is delegated to the trustees. Every three years, a strategic review is undertaken, involving trustees, staff, funders, partners, beneficiaries, and other stakeholders.
Recruitment and Appointment of New Trustees:
The trustees are elected from the members according to their knowledge, skill and experience of the themes and activities undertaken by the charity; commitment to UKJA mission, objectives, and activities; and in accordance with the requirements for the governance of charities. UKJA provides information and updates about operations to the members. Board and relevant committee meetings consider and discuss matters relating to the strategic direction and focus of the charity.
Induction and Training of new Trustees:
New trustees receive induction training on their legal responsibilities as charity trustees; the management and operational structure of the charity; and the key management issues, e.g., policy, personnel, finance, projects, and funding matters. They are also guided on how to have optimum input and influence in the current and future development of the charity.
Risk Management:
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees (who are also directors of the UKJA for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable for that year. In preparing these financial statements, the trustees are required to:
-
Select suitable accounting policies and then apply them consistently.
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Observe the methods and principles in the Charities SORP.
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Make judgements and estimates that are reasonable and prudent.
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State whether applicable UK Accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time of the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and Reporting by Charities and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
APPROVAL
This report was approved by the Board of Trustees on 29[th] April 2023 and signed on its behalf by:
Bamba Mass
……………………………. Bamba Mass – Chairman
Lamin Saidykhan
………………………………
Lamin Saidykhan – Treasurer
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 8[th] August 2022
| Unrestricted | Restricte | Total | Total | ||
|---|---|---|---|---|---|
| d | |||||
| Funds | Funds | 2022 | 2021 | ||
| Notes | £ | £ | £ | £ | |
| Income from: | |||||
| Voluntary income | |||||
| Donations and gifts | 2 | 2,170 | - | 2,170 | 2,060 |
| Investment income | - | - | - | - | |
| Income from charitable activities | 3 | 4,539 | - | 4,539 | 1,501 |
| Relieving poverty and advancement of | |||||
| education | |||||
| ----------------- | ---------------- | ----------------- | ----------------- | ||
| Total Income | 6,709 | - | 6,709 | 3,561 | |
| ----------------- | ---------------- | ----------------- | ----------------- | ||
| Expenditure on: | |||||
| Charitable activities | |||||
| Relieving poverty and advancement of | 4 | 1,127 | 4,717 | 5,844 | 8,783 |
| education | |||||
| ----------------- | ----------------- | ------------------ | ------------------ | ||
| Total Expenditure | 1,127 | 4,717 | 5,844 | 8,783 | |
| ----------------- | ---------------- | -------------------- | -------------------- | ||
| Net income/(expenditure) | 1,771 | (906) | 865 | (5,222) | |
| Total funds brought forward | 3,835 | 1,966 | 5,801 | 11,023 | |
| --------------------- | --------------------- | --------------------- | --------------------- | ||
| Total funds carried forward | 5,605 | 1,060 | 6,665 | 5,801 | |
| ========== | ========== | ========== | ========== |
All recognised gains and losses are included in the Statement of Financial Activities.
All the charity’s activities are classified as continuing.
The notes form part of these financial statements.
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 8[th] August 2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Note | £ | £ |
£ | £ |
|
| s | |||||
| Fixed Assets | |||||
| Tangible fixed assets | 6 | 0 | 390 | ||
| Current Assets | |||||
| Debtors | 500 | 500 | |||
| Cash at bank and in hand | 6,442 | 5,801 | |||
| ------------------ | ------------------ | ||||
| 6,942 | 6,301 | ||||
| Creditors:amounts falling due | |||||
| within one year | - | - | |||
| ------------------ | ------------------ | ||||
| Net Current Assets | 6,942 | 6,301 | |||
| --------------------- | --------------------- | ||||
| Net Assets | 6,942 | 6,301 | |||
| ========== | ========== | ||||
| Funds: | |||||
| Restricted funds | 8 | 4,196 | 4,335 | ||
| Unrestricted funds | 8 | 2,746 | 1,996 | ||
| ---------------------- | ---------------------- | ||||
| TOTAL FUNDS | 6,942 | 6,301 | |||
| ========== | ========== |
The financial statements were approved by the trustees and authorised for issue on 29[th] April 2023 and signed on its behalf by:
Lamin Saidykhan
……………………………….
Lamin Saidykhan Treasurer
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STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 8[th] August 2022
1. ACCOUNTING POLICIES
1.1. Basis of accounting
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', the Charities Act 2011 and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The trustees consider there are no material uncertainties about the Charity’s ability to continue as a going concern. The financial statements have therefore been prepared on a going concern basis.
1.2. Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.
Designated funds comprise of unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the charity for particular purposes. The aim and uses of the restricted funds are set out in the notes to the financial statements.
1.3. Income
All income is included in the Statement of Financial Activities when the charity is legally entitled to the income, there is probability of receipt and the amount can be quantified with reasonable accuracy, except as follows:
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When donors specify that income given to the charity must be used in future accounting periods, then the income is deferred to the specified period.
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When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the preconditions for use are met.
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STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 8[th] August 2022
- When donors specify that income is for a particular restricted purpose which does not amount to preconditions regarding entitlement, the income is recognised as income when receivable.
No amounts are included in the financial statements for services donated by volunteers.
1.4. Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Support costs which cannot be directly attributed to particular projects are apportioned in proportion to the direct staff cost allocated to the project. Governance costs, which form part of Support costs include expenditure on the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.
Charitable expenditure consists of all expenditure relating to the objects of the Charity. All costs are directly attributable to the activities under which they have been analysed.
1.5. Depreciation and Tangible fixed assets
- Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, which in all cases is estimated at 3 years.
1.6. Operating leases
The charity does not have any leases.
1.7. VAT
The charity is not registered for VAT
1.8. Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognized in expenditure.
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STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 8[th] August 2022
| 2 | DONATIONS AND LEGACIES | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | 2022 | 2021 | ||
| funds | funds | ||||
| £ | £ | ||||
| Donations and gifts | 2,170 | 2,170 | 2,060 | ||
| ======= | ======= | ====== | ======= | ||
| 3 | INCOME | ||||
| Unrestricted | Restricted | 2022 | 2021 | ||
| funds | funds | ||||
| £ | £ | ||||
| Fundraising Activities | - | - | - | 160 | |
| Special Charitable Appeals | 4,539 | - | 4,539 | 1,341 | |
| ---------------- | ---------------- | ---------------- | ---------------- | ||
| 4,539 | - | 4,539 | 1,501 | ||
| ======== | ======== | ======== | ======== |
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STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 8[th] August 2022
4 EXPENDITURES
| Administration Educate Jarra Special Appeals Transportation & Freight Welfare Total |
Unrestri cted funds £ 1,127 - - - 1,127 |
Restricte d funds £ - 4,683 - - - 4,683 |
2022 £ 1,127 4,683 2,000 1,088 300 5,810 |
2021 £ 236 5,159 2,000 1,088 300 8,783 |
|---|---|---|---|---|
5. TRUSTEES
During the year, no Trustee received any remuneration (2020-Nil). During the year, no Trustees received any benefits in kind (2020-Nil). During the year, no Trustees received any reimbursement of expenses (2020-Nil).
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STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 8[th] August 2022
6. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |
|---|---|
| Fixtures & | |
| Equipment | |
| £ | |
| Cost | |
| Cost brought forward | 3,297 |
| Additions this year | - |
| -------------------- | |
| Total Cost | 3,297 |
| ========== | |
| Depreciation | |
| At 8thAugust 2021 | 3,297 |
| Charge for the year | - |
| ------------------- | |
| At 8thAugust 2021 | 3,297 |
| ------------------- | |
| Net Book Value | |
| At 8thAugust 2022 | 0 |
| ========== |
7. TAXATION
The charity is not liable to tax on its charitable grants, donations or fee income earned in the course of its charitable activities, so long as the income is applied for the purposes of its charitable aims.
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