2022-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date To From 1 January 2022 31 December 2022

Section A Reference and administration details

Sherborne Classic Cars CIO

Charity name Other names charity is known by Registered charity number (if any) 1172969 Charity's principal address Gables

None

Gables Wash Lane Montacute, Somerset Postcode TA15 6XA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9	Trustee name	Office (if any)	Dates acted if not for whole **year **
	Neil James Bright
	Andrew Ernest Davies	Chairman
	Mark Jonathan Main
	Lesley Jane Hamilton
	Andrew Rousell		Appointed 24thMarch 2022
	Ian Pilbeam		Appointed 25thMay2022

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

• (eg. trust deed, constitution)

How the charity is constituted

Charitable Incorporated Organisation

• (eg. trust, association, company)

Each of the four community service organisations (Rotary Club of Trustee selection methods Sherborne Castles, Rotary Club of Brue Valley, Yeovil Round Table and (eg. appointed by, elected by) Yeovil Lions Club) may appoint a trustee. The CIO’s “Members” may appoint up to two Independent Trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

In late 2021 Yeo Vale Rotary Club withdrew from the CIO and Yeovil Lions Club and Yeovil Round Table became involved. The constitution was amended on 22[nd] March 2022 to formalise the changes in the clubs involved.

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The purpose (the object) of the CIO is for the public benefit to advance exclusively charitable purposes (according to the laws of England and Wales) that from time to time the trustees see fit.

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The CIO owns Sherborne Classic and Supercars Limited, which, each year, runs a car show to raise funds for Charity. The profits from the show are transferred to the CIO which distributes these funds to charities according to the rules as set out in the Constitution.

Due to the coronavirus pandemic no show took place in 2020 or 2021. The trustees are pleased to report that the show resumed successfully in 2022 and was held again in 2023.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

GRANT-MAKING POLICY

1 About this policy

• 1.1 This policy applies to Sherborne Classic Cars CIO (the Charity ), a charitable incorporated organisation constituted and registered in England and Wales (number 1172969).

You may choose to include further statements, where relevant, about:

• 1.2 Under the terms of the Charity’s constitution, the trustees of the Charity (the Trustees ) have a duty to apply the Charity’s funds for the following purpose (the Object ):

• policy on grant-making;

• policy programme related investment;

• contribution made by volunteers.

• “ For the public benefit to advance exclusively charitable purposes (according to the laws of England and Wales) that from time to time the trustees see fit .”

The Trustees have ultimate responsibility for all the Charity’s grant-making decisions.

• 1.3 This policy set outs the principles and procedures that guide the Trustees when they are making grants to further the Object, and provides information about the Charity’s grant-making process.

2 Our funding priorities

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• 2.1 The Trustees recognise that the number of projects which can be supported is, of necessity, limited by the amount of funds available for distribution each year. The Trustees’ principle funding priorities are to support one major charity, which may be a national charity, and after that only charities with a location within 30 miles of Sherborne, Dorset.

• 2.2 The Trustees may occasionally award grants that fall outside the priorities stated in this policy provided they are satisfied that the grant will further the Object and is an appropriate use of the Charity’s funds.

• 2.3 The amount distributed in any year may not be taken as a guide to the amount that may become available for distribution in a subsequent year.

3 Who can apply for a grant

• 3.1 The Trustees welcome proposals that support their funding priorities, but will usually only award grants to:

• 3.1.1 charities that are registered with the Charity Commission for England and Wales; and/or

• 3.1.2 organisations that qualify as charities under the law of England and Wales, but are not required to register with the Charity Commission for England and Wales.

• 4 What we will fund 4.1 The Trustees will usually make grants of between £1,000 and £10,000, but may award a greater amount in the case of a major charity that falls within the Charity’s funding priorities.

• 4.2 All grants awarded by the Charity must be used to cover costs that are directly connected to carrying out the charitable activities that the Charity Trustees have agreed to fund (see 8.1.1 below).

• 4.3 If a grant covers part of the cost of a proposal, the Trustees may require the applicant to provide details of the other funder(s) and the funding that they have secured or applied for.

• 5 Principles 5.1 In awarding funding, the Trustees will apply the following principles:

• 5.1.1 Applications will be considered on the basis of the information provided by the applicant.

• 5.1.2 The Trustees will determine each application on its own merits. This includes applications made by previous recipients of funding or previously unsuccessful applicants (although see paragraph 5.2 where an applicant was previously unsuccessful).

• 5.2 The Trustees will not award grants to an organisation that has previously submitted a proposal where the applicant failed the Trustees’ due diligence checks and the issues identified at that time have not been addressed.

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6 Exclusions

The Trustees will in no circumstances approve the use of the Charity’s funds for purposes which fall outside of the Object set out in paragraph 1.2.

7 Grant application process

• 7.1 All applications for funding must be made using the online process through the application page on the website https://classic-supercars.co.uk.

• 7.2 The closing date for applications each year will be displayed on the Charity’s website.

8 Information requirements before awarding funding

• 8.1 Before awarding funding to an applicant, the applicant must:

• 8.1.1 inform the Trustees of the purpose of the application, details of the purpose and the way in which the funding will be used in the furtherance of the applicant’s charitable purposes; and

• 8.1.2 provide adequate information regarding the identity, charitable status and financial status of the applicant.

• 8.2 When the Trustees are considering a grant-funding proposal, they will undertake due diligence checks, which may include requesting further details of the proposal.

• 8.3 No funding will be considered retrospectively.

9 Assessment process

• 9.1 All funding applications will be subject to initial assessment to ensure they meet the basic criteria for funding. The Trustees will aim to notify all applicants, informing them of the outcome of their application for funding, within eight weeks of the closing date for applications.

• 9.2 Initial decisions regarding successful applications will be made prior to the Sherborne Classic and Supercars Show in any year and therefore before the Trustees know the amount of money available for grants. Once the Show has been held and the sum available for grants is known, the Trustees will decide on the final allocation of funding and notify the successful applicants accordingly.

• 9.3 Applicants should note that, as with many other charitable trusts, the Charity is expected to receive far more applications that it has funds to support. Even if a project fits within the criteria and priorities of the Charity and a detailed assessment has been made, the Charity may still be unable to provide funding.

• 9.4 The decision of the Trustees is final. The Trustees will not be obliged to provide an explanation to the applicant should their application be unsuccessful.

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10 Reporting requirements and monitoring Evidence may be required to confirm the funds have been used in accordance with the purpose of the funding. 11 Repayment The Trustees may require repayment of all or part of the grant if: 11.1 the project or purpose for which it was awarded does not proceed; 11.2 part of the grant remains unused when the activities that the grant was intended to fund have been completed; or 11.3 the grant is used for a purpose other than that which has been agreed. 12 Reviewing and amending this policy The Trustees may vary the terms of this policy from time to time.

Section D Achievements and performance

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

During 2022 the CIO received £65,000 from Sherborne Classic and Supercars Ltd. The trustees decided to retain £5,000 to increase the CIO’s reserves and the remaining £60,000 was distributed to national and local charities as shown below:

Name of Charity	Amount distributed(£)
Children's Hospice South West	20,000
Yeovil OpportunityGroup	10,000
Devon Freewheelers EVS	5,000
The Children's Air Ambulance	5,000
PromiseWorks	4,000
Sherborne Area Youth & Community Centre	4,000
FamilyCounsellingTrust	2,500
Somerset and Wessex Eating Disorder Association	2,000
The Balsam Centre(Men's Shed)	2,000
Youth Resource Services (the Rendezvous,Sherborne)Ltd	2,000
Somerset Sight	1,500
Water Survival Box Ltd	1,000
Sherborne Good Neighbours	1,000
TOTAL	£60,000

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees have determined that a level of reserves of approximately £15,000 are required to enable the car show to survive unplanned losses.

Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Andrew Ernest Davies Position (eg Secretary, Chair, Chair etc)

Date 24th October 2023

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she￿orne Classlc Crs CIO Owlty 1172969 2022 lrKentI￿ le• fLY swilchiry b•nk •ccount from N•¢ West to B•nk Totsl rKdpts 65,0(X) LSCI) Cash funds lart 10540 15,540 10.540 th• trust••s on 19th ￿￿•Mbar 2023 and •r• siyd an th•ir b•h•¥ . E.D• Trwt•• Th• CK> 4YATbS ICN of the sh•r• C•￿ d Sh•rborM a•ssk & Sup•ran ibntt•d vthkh, ••ch ￿4¢, Nns • cw show to r•h• funds for the CIO. The profits from the show we dtxwtd to the c￿ whlch dlstrlbutes these to tharths •¢c¢rdlr to the rules sel out In the CIO'S constltutl•XL All fwxls ol th• ao v• thr•strkt•d. Th• CIO1s r•tsknlni r•5•rv•s Jud¢•d sufficient to supwt th• cw sknw In th• •bwt of • fir￿￿kn1 ¢xrtc(YM du• to •￿Trts b•w￿d th• control of the sh(r• Sherbom• aassk Cars CIO ts a thlrftable Incorporated orpnlsat5on constltut•d and r•tstff•d und•r th• Iv of Ewl•nd •nd Wal•s. whos• ft•f•d offic• Is Gabl•s, Wash LI￿ Monlacui•. Somw4•t TA15 6 As • rnsdt of th• th• ¢•r show pkM•d for 2020 ¢Nd not tak• ￿•c. No show took pIK• In 2021 olth•r, the ur show resum￿ W¢c•s$hA￿ In Juty 2022. YetyA Opportthlty ¢* Th• Childr•n's Atr 11n￿ll•c• F•mly Co•JnMlir& Trust Th• 8•ls•rn Cffitr• (M•n's SW) Som•rs•t S￿t Water Sur¥trAI Box Ltd Tot•1 £ 60,CK

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th• tswstoml m•mb•rn of Shefbome Cla88ic Car3 CIO On accounts for the year 31. December 2022 Charlty No. 1172969 S•t out on pag•s Respoctlv• The tharivs trustees are responsble for the weparatson of the accounts in responslbllltles of aCLtYdan￿ wilh the requirements of the Char6tkn8 Act 2011 (Ihe Acr). trust••s and •Mimln•r Th8 charity's trust885 consldef Ihat an audll18 not requlred for thls year under sectk)n 144 of the Act and that an independent examination is needed. It is my res￿nsibIlIty to: examine Ihe a(￿OL￿t8 undor soclN)n 145 of Ihe Charitm A to folk>w the applrAbla Directions gfven by the Charlty CcrfM)ission {under 8ectKin 145(5)(b) of the Act. and to State whelher pathular rnatter5 have c(xne to my attention Bash of Indynd•nt My examinalv)n was carried out in accordan￿ wilh ￿eral Direction8 gNen •xamln•r's stat•m•nt by the Charty CommIssK￿. An examinabon inchjdes a revlew of th• acc(￿ntIng records kept by the tharlty and a conyarison of the accounts presented with those rocofds. It also inthdes consid8ration of any unusual items or discbsures in the aco)unts. and seeking 8xplanatN)ns from Ihe trustees conceming any such matters. The procedures undertakon do not provide all the evidence that would be required in an audrt. and consequently no opInk￿ Is glven as to whether the accounts present a 'true and fairf view and the report 18 limited to th088 rnatters Set out In the statement bekw. Independent In Connecti￿ with my examwiatlon, rn malerial mattws have corn to my •xamlnor'8 statomont attention wh￿h give me cause to I￿￿eve Ihat in any material respecL' accountlig records were not kept in ac(x)rdance with Secticffl 130 of th8 Charities Act; or the accounts 6) r￿t accord with th8 8(xounting recfjrds. I have rK• con¢xms and have come acr088 no oth8r matter8 In ccmneclK)n with the examination to which attention should be drawn in order to enable ow under8tandlng of the acC￿lts to be reached. Slgnod: tftLI Dat•: Nam•: A. A. Lygatt Relovant prof•sslonal quallficaOon(s) or body (If any): Chartwed AcccKmlant Addr•s8: 16 Sunny Hill Nunney Frome, SO￿r8et BA114ND