## **Trustees' Annual Report for the period**
Period start date Period end date **To From** 1 January 2022 31 December 2022
## Section A Reference and administration details
## Sherborne Classic Cars CIO
**Charity name Other names charity is known by Registered charity number (if any)** 1172969 **Charity's principal address** Gables
None
Gables Wash Lane Montacute, Somerset **Postcode TA15 6XA**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|
|---|---|---|---|
||Neil James Bright|||
||Andrew Ernest
Davies|Chairman||
||Mark Jonathan
Main|||
||Lesley Jane
Hamilton|||
||Andrew Rousell||Appointed 24thMarch
2022|
||Ian Pilbeam||Appointed 25thMay2022|
|||||
|||||
|||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
**TAR**
March **2012**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Charitable Incorporated Organisation
- (eg. trust, association, company)
Each of the four community service organisations (Rotary Club of Trustee selection methods Sherborne Castles, Rotary Club of Brue Valley, Yeovil Round Table and (eg. appointed by, elected by) Yeovil Lions Club) may appoint a trustee. The CIO’s “Members” may appoint up to two Independent Trustees.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
In late 2021 Yeo Vale Rotary Club withdrew from the CIO and Yeovil Lions Club and Yeovil Round Table became involved. The constitution was amended on 22[nd] March 2022 to formalise the changes in the clubs involved.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The purpose (the object) of the CIO is for the public benefit to advance exclusively charitable purposes (according to the laws of England and Wales) that from time to time the trustees see fit.
**TAR**
March **2012**
2
The CIO owns Sherborne Classic and Supercars Limited, which, each year, runs a car show to raise funds for Charity. The profits from the show are transferred to the CIO which distributes these funds to charities according to the rules as set out in the Constitution.
Due to the coronavirus pandemic no show took place in 2020 or 2021. The trustees are pleased to report that the show resumed successfully in 2022 and was held again in 2023.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
## **GRANT-MAKING POLICY**
1 **About this policy**
- 1.1 This policy applies to Sherborne Classic Cars CIO (the **Charity** ), a charitable incorporated organisation constituted and registered in England and Wales (number 1172969).
You **may choose** to include further statements, where relevant, about:
- 1.2 Under the terms of the Charity’s constitution, the trustees of the Charity (the **Trustees** ) have a duty to apply the Charity’s funds for the following purpose (the **Object** ):
- policy on grant-making;
- policy programme related investment;
- contribution made by volunteers.
- “ _For the public benefit to advance exclusively charitable purposes (according to the laws of England and Wales) that from time to time the trustees see fit_ .”
The Trustees have ultimate responsibility for all the Charity’s grant-making decisions.
- 1.3 This policy set outs the principles and procedures that guide the Trustees when they are making grants to further the Object, and provides information about the Charity’s grant-making process.
**2 Our funding priorities**
**TAR**
March **2012**
3
- 2.1 The Trustees recognise that the number of projects which can be supported is, of necessity, limited by the amount of funds available for distribution each year. The Trustees’ principle funding priorities are to support one major charity, which may be a national charity, and after that only charities with a location within 30 miles of Sherborne, Dorset.
- 2.2 The Trustees may occasionally award grants that fall outside the priorities stated in this policy provided they are satisfied that the grant will further the Object and is an appropriate use of the Charity’s funds.
- 2.3 The amount distributed in any year may not be taken as a guide to the amount that may become available for distribution in a subsequent year.
## **3 Who can apply for a grant**
- 3.1 The Trustees welcome proposals that support their funding priorities, but will usually only award grants to:
- 3.1.1 charities that are registered with the Charity Commission for England and Wales; and/or
- 3.1.2 organisations that qualify as charities under the law of England and Wales, but are not required to register with the Charity Commission for England and Wales.
- **4 What we will fund** 4.1 The Trustees will usually make grants of between £1,000 and £10,000, but may award a greater amount in the case of a major charity that falls within the Charity’s funding priorities.
- 4.2 All grants awarded by the Charity must be used to cover costs that are directly connected to carrying out the charitable activities that the Charity Trustees have agreed to fund (see 8.1.1 below).
- 4.3 If a grant covers part of the cost of a proposal, the Trustees may require the applicant to provide details of the other funder(s) and the funding that they have secured or applied for.
- **5 Principles** 5.1 In awarding funding, the Trustees will apply the following principles:
- 5.1.1 Applications will be considered on the basis of the information provided by the applicant.
- 5.1.2 The Trustees will determine each application on its own merits. This includes applications made by previous recipients of funding or previously unsuccessful applicants (although see paragraph 5.2 where an applicant was previously unsuccessful).
- 5.2 The Trustees will not award grants to an organisation that has previously submitted a proposal where the applicant failed the Trustees’ due diligence checks and the issues identified at that time have not been addressed.
**TAR**
March **2012**
4
## **6 Exclusions**
The Trustees will in no circumstances approve the use of the Charity’s funds for purposes which fall outside of the Object set out in paragraph 1.2.
## **7 Grant application process**
- 7.1 All applications for funding must be made using the online process through the application page on the website https://classic-supercars.co.uk.
- 7.2 The closing date for applications each year will be displayed on the Charity’s website.
## **8 Information requirements before awarding funding**
- 8.1 Before awarding funding to an applicant, the applicant must:
- 8.1.1 inform the Trustees of the purpose of the application, details of the purpose and the way in which the funding will be used in the furtherance of the applicant’s charitable purposes; and
- 8.1.2 provide adequate information regarding the identity, charitable status and financial status of the applicant.
- 8.2 When the Trustees are considering a grant-funding proposal, they will undertake due diligence checks, which may include requesting further details of the proposal.
- 8.3 No funding will be considered retrospectively.
## **9 Assessment process**
- 9.1 All funding applications will be subject to initial assessment to ensure they meet the basic criteria for funding. The Trustees will aim to notify all applicants, informing them of the outcome of their application for funding, within eight weeks of the closing date for applications.
- 9.2 Initial decisions regarding successful applications will be made prior to the Sherborne Classic and Supercars Show in any year and therefore before the Trustees know the amount of money available for grants. Once the Show has been held and the sum available for grants is known, the Trustees will decide on the final allocation of funding and notify the successful applicants accordingly.
- 9.3 Applicants should note that, as with many other charitable trusts, the Charity is expected to receive far more applications that it has funds to support. Even if a project fits within the criteria and priorities of the Charity and a detailed assessment has been made, the Charity may still be unable to provide funding.
- 9.4 The decision of the Trustees is final. The Trustees will not be obliged to provide an explanation to the applicant should their application be unsuccessful.
**TAR**
March **2012**
5
**10 Reporting requirements and monitoring** Evidence may be required to confirm the funds have been used in accordance with the purpose of the funding. **11 Repayment** The Trustees may require repayment of all or part of the grant if: 11.1 the project or purpose for which it was awarded does not proceed; 11.2 part of the grant remains unused when the activities that the grant was intended to fund have been completed; or 11.3 the grant is used for a purpose other than that which has been agreed. **12 Reviewing and amending this policy** The Trustees may vary the terms of this policy from time to time.
## Section D Achievements and performance
**TAR**
March **2012**
6
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
During 2022 the CIO received £65,000 from Sherborne Classic and Supercars Ltd. The trustees decided to retain £5,000 to increase the CIO’s reserves and the remaining £60,000 was distributed to national and local charities as shown below:
|**Name of Charity**|**Amount distributed(£)**||
|---|---|---|
|Children's Hospice South West|20,000||
|Yeovil OpportunityGroup|10,000||
|Devon Freewheelers EVS|5,000||
|The Children's Air Ambulance|5,000||
|PromiseWorks|4,000||
|Sherborne Area Youth & Community
Centre|4,000||
|FamilyCounsellingTrust|2,500||
|Somerset and Wessex Eating
Disorder Association|2,000||
|The Balsam Centre(Men's Shed)|2,000||
|Youth Resource Services (the
Rendezvous,Sherborne)Ltd|2,000||
|Somerset Sight|1,500||
|Water Survival Box Ltd|1,000||
|Sherborne Good Neighbours|1,000||
|**TOTAL**|**£60,000**||
**TAR**
March **2012**
7
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trustees have determined that a level of reserves of approximately £15,000 are required to enable the car show to survive unplanned losses.
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Andrew Ernest Davies **Position (eg Secretary, Chair,** Chair **etc)**
**Date** 24th October 2023
**TAR**
March **2012**
8
sheorne Classlc C*rs CIO
Owlty 1172969
2022
lrKentI le• fLY swilchiry b•nk •ccount from N•¢ West to B•nk
Totsl rKdpts
65,0(X)
LSCI)
Cash funds lart
10540
15,540
10.540
th• trust••s on 19th •Mbar 2023 and •r• siy*d an th•ir b•h•¥ *.
E.D•
Trwt••
Th• CK> 4YATbS ICN of the sh•r• C• d Sh•rborM a•ssk & Sup•ran ibntt•d vthkh, ••ch 4¢, Nns • cw
show to r•h• funds for the CIO. The profits from the show we dtxwtd to the c whlch dlstrlbutes these
to tharths •¢c¢rdlr* to the rules sel out In the CIO'S constltutl•XL
All fwxls ol th• ao v• thr•strkt•d. Th• CIO1s r•tsknlni r•5•rv•s Jud¢•d sufficient to supwt th• cw sknw In
th• •bwt of • firkn1 ¢xrtc(YM du• to •Trts b•wd th• control of the sh(r•
Sherbom• aassk Cars CIO ts a thlrftable Incorporated orpnlsat5on constltut•d and r•tstff•d und•r th• Iv
of Ewl•nd •nd Wal•s. whos• f*t•f•d offic• Is Gabl•s, Wash LI Monlacui•. Somw4•t TA15 6
As • rnsdt of th• th• ¢•r show pkM•d for 2020 ¢Nd not tak• •c*. No show took
pIK• In 2021 olth•r, the ur show resum W¢c•s$hA In Juty 2022.
YetyA Opportthlty ¢*
Th• Childr•n's Atr 11nll•c•
F•mly Co•JnMlir& Trust
Th• 8•ls•rn Cffitr• (M•n's SW)
Som•rs•t St
Water Sur¥trAI Box Ltd
Tot•1
£ 60,CK
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to th• tswstoml
m•mb•rn of
Shefbome Cla88ic Car3 CIO
On accounts for the year
31. December 2022
Charlty No.
1172969
S•t out on pag•s
Respoctlv• The tharivs trustees are responsble for the weparatson of the accounts in
responslbllltles of aCLtYdan wilh the requirements of the Char6tkn8 Act 2011 (Ihe Acr).
trust••s and •Mimln•r
Th8 charity's trust885 consldef Ihat an audll18 not requlred for thls year
under sectk)n 144 of the Act and that an independent examination is
needed. It is my resnsibIlIty to:
examine Ihe a(OLt8 undor soclN)n 145 of Ihe Charitm A
to folk>w the applrAbla Directions gfven by the Charlty CcrfM)ission
{under 8ectKin 145(5)(b) of the Act. and
to State whelher pathular rnatter5 have c(xne to my attention
Bash of Indynd•nt My examinalv)n was carried out in accordan wilh eral Direction8 gNen
•xamln•r's stat•m•nt by the Charty CommIssK. An examinabon inchjdes a revlew of th•
acc(ntIng records kept by the tharlty and a conyarison of the accounts
presented with those rocofds. It also inthdes consid8ration of any unusual
items or discbsures in the aco)unts. and seeking 8xplanatN)ns from Ihe
trustees conceming any such matters. The procedures undertakon do not
provide all the evidence that would be required in an audrt. and
consequently no opInk Is glven as to whether the accounts present a 'true
and fairf view and the report 18 limited to th088 rnatters Set out In the
statement bekw.
Independent In Connecti with my examwiatlon, rn malerial mattws have corn to my
•xamlnor'8 statomont attention whh give me cause to Ieve Ihat in any material respecL'
accountlig records were not kept in ac(x)rdance with Secticffl 130 of
th8 Charities Act; or
the accounts 6) rt accord with th8 8(xounting recfjrds.
I have rK• con¢xms and have come acr088 no oth8r matter8 In ccmneclK)n
with the examination to which attention should be drawn in order to enable
ow under8tandlng of the acClts to be reached.
Slgnod:
tftLI
Dat•:
Nam•:
A. A. Lygatt
Relovant prof•sslonal
quallficaOon(s) or body
(If any):
Chartwed AcccKmlant
Addr•s8:
16 Sunny Hill
Nunney
Frome, SOr8et BA114ND