CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod From 01 June 2025 To 31 May 2026 Charfty nam•: Cold Aston Village Hall Charlty ragl¥trat5on numb•r. 1172958 Objectives and Activitles Summary of the purposes of the charity as set out in its goveming document 1.17 objective of th8 CIO a to establish and run a village hall and to promotè for the benefft of inhabitants of the Parish of Cold Aston {"area of benefif) without dislinction of sex, Sexual 0ri8ntation, age. disabilty. nationality, ra or political, religious or other opinions the provision of facilities for recreation or other leisure time occupab'on of individuals who have need of such facilities by reason of their youth. ag8, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social weware and with the objeci of improving the ¢ondttions of life of the said inhabitants. Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or seNices identified in the accounts. p 1.174ThJ Cold Aston Village Hall organises and promotes regular events which all the inhabFtants of the village are invited and welcome to attend. The costs for all events are either by donation or set at reasonable rate to ensu no one is exduded. The hall is wheel¢hair accessible. The hall is also available to hire for all sidents of the parish of Cold Aston at a asonable rate and provided to the Church, Sthool and Parish Council for use free of charge. There are regular weekly classes open to anyone interested.
Statemenl confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The twstees confimi that they have had regard to the Charity Commission's guidanc8 on public benefrt when reviewing , the aims and objectives of Cold Aston Village Hall and in planning and carying out its activities. The trustees consider that the village hall provides public benefit by maintaining and making available faGilities for recreation, community activitl8s and events for the benefit of the inhabitant8 of Cold Aston and the surrounding area. Addltional infomiatlon (optional) You may choose to include further statements where relevant about.. SORP ohrenc• Policy on grant making P•ra 1.38 NIA- Cold Aston Village Hall does not operate a grant-making programme. Policy on 80cial Invéstment including program related investment Pam t.38 NIA- Cold Aston Willage Hall does not undertake social investments or programme-related investments. Contributlon made by volunteers Par• 1.38 All trustees are residents of Cold Aston and volunteer their time in the management and 0ratIOn of the village hall. Their responsibilities include overseeing maintenance and upkeep of the hall, organising and supporting evènts, catering, distributing promotional malerials, managing communications, administering the 100 Club and promoting activltie8 Within the local communlty. The hall is fully insured. Other A privacy policy is in place including how compliance wlth the General Data Protection Requirements is met. A fir8 policy is in place and checks are carried out at regular intervals.
Achievements and Performance Summary of the main achievements of the charfty. ! identifying the difference the chanty's work has made to the circumstances of its beneficiaries and any lder benefits to society as a Ythole. Pars 1.20 i The Trustees of the hall organised and hosted 8 Coffee momings in the hall (one with an Easter themed garden on a plate competition), Monthly 100 dub draws, a ,, summer BBQ. a breakfast moming with ' Christmas market, a Pizza Evening and quiz night. .' The hall was used for an upholstery class held once a week. Regular yoga and pilates dasses started part way through the year. ,' The Church and the Parish Coun(al both used the hall for meelings. i The school used the hall up to 4 times 8 week for their PE classes. TIN8 hall is used to support the village fayre in the serving of teas and cakes. The residents of the parish of Cold Aston have prlvately hlrèd the hall for birthday parties and other gatherings. Addltlonal Infomiatlon (optlonal) You may choose to include further statements where relevant about.. Achievements against Pua 1.41 ' NIA- no specific fundraising objecti'ves objectives set were set duriNJ the year. Performance of furKlraising activities against objediTr••S set Parn1A1 NIA- no Specffic fundraising objectives ., We 8et during the year. Investment performan against objectives Porn 1.41 NIA- the charity does not hold Investments with defined Performan objectives. NIA
Financial Review Review of the charity's financial position at the end of the period Para 121 In this financial year expenditure exceeded income by £3,672.46. This was largely due to expenditure on replacement kitchen door and frame, replacement louvre vent and retyarnent gate and posts, all in hardwood. These planned items were funded from previous years, income. The end year current assets total is £19,042.77 (wevious period end £22,715.23). The net current asset position is £17.242.77 {previous period end £21,585.23). , Our policy is to keep in reseNe sufficient money to cover the yeady running costs of the hall which would keep the hall going if there were no private hires during the year. , The net current assets include resetves of ,' £6.600. and a dedicated fund of £5,000 for I future drystone wall repair8. NIA Statement explaining the policy for holding reserve8 stating why they are held P•ra 122 Amount of reserves held Pwa122 Reasons for holding zero re$ervo8 P*a 1.22 Details of furKI materlally in deficit Parn124 'NIA Explanation of any uncertainties about the Charity continuing as a aolng ¢oncem P•r• 1.23 NIA Addttlonal Infomiatlon (Oplional) You may choose to include further statements where relevant about: The charity's principal The Cold Aston Village Hall runs a 100 Club sources of funds (indudlng which is an important source of income for any fundraising) the hall. Membership is £60 annually and there are an average of 60 members per year. Private hire of the hall is an important income source. Speaal events organised by the Trustees contnbute a small amount to the income of the hall. but the main objective is to provide venue fcK the inhabitants of the village to meet and socialise. Investment policy and objectives induding any social investment p)licy adopted P•a 1.46 The charity holds its funds in low-risk accounts to ensure security and easy asS for day4iHlay running costs. The trustees aim to preserve capital and maintain sufficient liquidity, with minimal exposure to risk. The charity does not
IA description of the principal | Para 1.48 risks facing the charily The main risks are a shortfall in income to | cover running and Maintenan costs, | unexpected repair expenses lo the building, | and potential disruption to hall use due to operational issues or loss of key volunteers. These are managed through regular monitoring of finans, mainlaining reserves where possible, and routine maintenance planning. ! Other Structure, Governance and Management Description of charity's trusts: Type of goveming document I Para 1.25 Constitution April 10, 2017 | How is the charity I constituted? Para 1.25 I Charitable Incorporated Organisation l Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 l Trustees are either elected or co-opted j except for 3 trustees which are appointed, l one by the Parish Council, one by the School and one by the Parochial Church Council. Additional infonnation loptionall You may choose to include further statements where relevant about.. [Policies and ProdureS Pao 1.51 | New trustees are intrOdUd to the adopted for the induction | objectives and operation of Cold Aston and training of truslees | Village Hall and are made aware of their | responsibilities as trustees. Trustees are encouraged to familiarise themselves with I relevant Charity Commission guidance and documentstion relating to the management of the charity. Cold Aston Village Hall is managed by a committee of volunteer trustees who are responsible for the governance, management and day-to-day operation of Ihe hall. Trustees work together to ensure that the hall is maintained and available for | Gommunity use. The charity may work with | | local organisations and community groups I where appropriate to support activities and events. The charity's organisational structure and any wider neOrk with which the charity works Para 1.51 Relationship with any related parties Para 1.51 NIA- the charity has no r61ated parties requiring disclosure. l Other
Reference and Administrative details Charity name | Cold Aston Village Hall Oiher name the charity uses l NIA | Registered charity number 11172958 , Chanty's prinapal address | The Village Hall. Cold Aston Gloucestershire I GL54 38J Names of the charity trustees who manage the charity Office {rf any) Trnsts• rwme Nwne of person lor body) gntiued to appoint trustse lif any) T•hole year Laura Parkes Chair Jefftey McNally Jan Sibthorpe Clare Saunders Treasurer Secretary Sally Morris Victoria Butterworth Cold Aston Pnmary School Kathryn Kent Alison Carroll 10 Amanda Kimpton Zoe Jackson Cold Aston Parish Council 11 Joanna Campbell- Meiklejohn 0110612025- 3111012025 CorFX)rate trustees - names of the directors at the date the report was approved Director name NIA Name of trustees holding title to property belonging to the charity Trustee name | D•te¥ acted if forwhoie year NIA Funds held as custodian trustees on behalf of others l Description of the assets IWA I held in this capacity
Name and objects of the harity on whose tehalf the assets are held and how this falls within the custodian harity's objects D8tails of arrangements for safe custody and segr6gation of such assets from the charity's own assets WA Additional infommtlon loptional) Name8 and addre8808 of advl8ers Ioptlonal InfomMtlon) Typo ol Name Addrns• advlsor NIA Name of Ch1 ox•cullv• or name8 of senlor staff memborn Ioptlonal Inlormatlon) NIA Exemptions from dlsclosure Reason for non4Iisclo8ure of key per80nnel detai18 NIA Other optlonal Infonnation NIA D8claration8 Th• tru•l•u dKlare that they hav• approvod the truslees, r•port above. Slgned on b•half of th• charity's trustees Signaturols) Full name(s) Laura Parkes Jeff McNa Posftlon (og Secretsry. Chalr, etc) Chair Treasurer Date 2G
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independenl Examiner's Report Report to the tru5teesl members of COLD ASTON VILLAGE HALL On accounts for the year ended 31 May 2026 Charity no {if any) 1172958 Set out on pages I report to the trustees on my exarnination of the accounts of the above charity 1.the Trusfi for the year ended 31105 12026. Responslbllltle5 and As the charity trustees of the Trust, you ar8 responsible for the preparation basis of report of the accounts in accordance wilh the requirements of the Charities Act 2011 ("the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination, I have followed the applicable Direclions given by the Charity Commission under section 145(5)(bl of the Act. I have completed my examination. I confimi that no material matlers have (x)me to my attention ( ') in connection with the examination which gives me cause to believe that in, any malerial respect.. accounling records were not kept in accordance with section 130 of the Act or the accounts do not accord with Ihe accounting records Independent examiner's statement I have no GOnm$ and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the wortls in th8 brackets rf they do not apply. Date: Slgned.. Name: Wendy Crouch Relevant professional qualificatlon{s) or body (if any)- Address: 9 Fallows Road Nvrthledch Gloucerstershire. GL54 3QQ IER October 2018
Section B Dlsclosure Only complete If the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions ar7d guidance for examiners). Glve here brief dotails of any items that the examiner wishes to disclose. IER October 2018
COLD ASTON VILLAGE HALL Registered Charity No. 1172958
Financial Year 1[st] June 2025 to 31[st] May 2026
Treasurer’s Report
In this financial year expenditure exceeded income by £3,672.46.
This was largely due to expenditure on replacement kitchen door and frame, replacement louvre vent and replacement gate and posts, all in hardwood. These planned items were funded from previous years’ income.
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ú The end year current assets total is £19,042.77 (previous period end £22,715.23).
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ú The net current asset position, i.e. after deduction for 100 Club prize provisions, is £17,242.77 (previous period end £21,585.23).
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ú The net current assets include reserves of £6,600, and a dedicated fund of
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£5,000 for future drystone wall repairs.
Total income for the period is £12,293.18 comprising :
| Hall Events | £4,490.68 |
|---|---|
| 100 Club | £3,605.00 |
| Grants and Donations | £2,290.00 |
| Hall Hire | £1,907.50 |
Hall hire included regular upholstery and regular Pilates classes, plus several private bookings.
Hall events organised by the trustees made a substantial income contribution, including the summer barbecue, Christmas Breakfast Market, Pizza Night, Quiz Night, and the regular coffee mornings.
The 100 Club continues to be a very important regular income source, and the trustees are very grateful for the continued support of the members.
The trustees are extremely thankful for this year’s donations, including £2,250 generously given from the 2025 Fayre and a private contribution.
Total expenditure for the period is £15,965.64, comprising:
| Major Works | £5,801.14 |
|---|---|
| Maintenance | £2,948.29 |
| Hall Events | £1,801.37 |
| 100 Club Prizes | £1,800.00 |
| Utilities and Rates | £1,497.13 |
| Insurance | £1,063.36 |
| Cleaning | £725.00 |
| Miscellaneous Items | £189.49 |
| Equipment | £139.87 |
Maintenance was higher than usual this year, with external painting, timber treatment and a fire risk assessment.
(Income and expenditure details are available on request.)
Registered Charity No. 1172958
Reserves Policy
Each year the trustees review and decide reserves’ levels. Reserves exclude designated funds (such as Drystone Wall Repair Fund). For the year being reported, it was decided to increase the reserves by 10%, now at £6,600.
Outlook for the 2026-2027 Financial Year
Income
The upholstery and Pilates classes are the only regular hall booking. A few more regular bookings and more film set hirings would be beneficial. Efforts will be maintained to ensure that hall users remain highly satisfied with the hall, its facilities and its cleanliness.
The 100 Club provides a very important income, and efforts to increase the membership continue.
Maintenance and General Running Costs
Maintenance and general running costs continue rising, especially for insurance, utilities, rates and repairs.
Taking into account all essential expenditure items, plus basic maintenance and safety checks, the averaged running cost for the hall is around £6,500 per annum. A budget of £7,000 for full running costs would be appropriate for the coming year.
Projects
The hall has a rolling maintenance programme.
The storage shed roof is deteriorating and is being assessed for repair/replacement options.
The fire risk assessment resulted in some immediate changes being made, while some other proposals are being assessed.
Summary
The hall finances are in a sound position. This is due to the energy and commitment of the trustees, plus the on-going support and generosity of our local community, for which the hall trustees are truly grateful.
Registered Charity No. 1172958