CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the perlod
From 01 June 2025 To 31 May 2026
Charfty nam•: Cold Aston Village Hall
Charlty ragl¥trat5on numb•r. 1172958
Objectives and Activitles
Summary of the purposes of
the charity as set out in its
goveming document
1.17
objective of th8 CIO a￿ to establish
and run a village hall and to promotè for the
benefft of inhabitants of the Parish of
Cold Aston {"area of benefif) without
dislinction of sex, Sexual 0ri8ntation, age.
disabilty. nationality, ra￿ or political,
religious or other opinions the provision of
facilities for recreation or other leisure time
occupab'on of individuals who have need of
such facilities by reason of their youth. ag8,
infirmity or disablement, financial hardship
or social and economic circumstances or for
the public at large in the interests of social
weware and with the objeci of improving the
¢ondttions of life of the said inhabitants.
Summary ofthe main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
seNices identified in the
accounts.
p￿ 1.174ThJ
Cold Aston Village Hall organises and
promotes regular events which all the
inhabFtants of the village are invited and
welcome to attend. The costs for all events
are either by donation or set at
reasonable rate to ensu￿ no one is
exduded. The hall is wheel¢hair accessible.
The hall is also available to hire for all
sidents of the parish of Cold Aston at a
asonable rate and provided to the Church,
Sthool and Parish Council for use free of
charge.
There are regular weekly classes open to
anyone interested.

Statemenl confimiing
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.18
The twstees confimi that they have had
regard to the Charity Commission's
guidanc8 on public benefrt when reviewing
, the aims and objectives of Cold Aston
Village Hall and in planning and carying out
its activities. The trustees consider that the
village hall provides public benefit by
maintaining and making available faGilities
for recreation, community activitl8s and
events for the benefit of the inhabitant8 of
Cold Aston and the surrounding area.
Addltional infomiatlon (optional)
You may choose to include further statements where relevant about..
SORP ohrenc•
Policy on grant making
P•ra 1.38
NIA- Cold Aston Village Hall does not
operate a grant-making programme.
Policy on 80cial Invéstment
including program related
investment
Pam t.38
NIA- Cold Aston Willage Hall does not
undertake social investments or
programme-related investments.
Contributlon made by
volunteers
Par• 1.38
All trustees are residents of Cold Aston and
volunteer their time in the management and
0￿ratIOn of the village hall. Their
responsibilities include overseeing
maintenance and upkeep of the hall,
organising and supporting evènts, catering,
distributing promotional malerials,
managing communications, administering
the 100 Club and promoting activltie8 Within
the local communlty.
The hall is fully insured.
Other
A privacy policy is in place including how
compliance wlth the General Data
Protection Requirements is met.
A fir8 policy is in place and checks are
carried out at regular intervals.

Achievements and Performance
Summary of the main
achievements of the charfty. !
identifying the difference the
chanty's work has made to
the circumstances of its
beneficiaries and any l￿der
benefits to society as a
Ythole.
Pars 1.20
i The Trustees of the hall organised and
hosted 8 Coffee momings in the hall (one
with an Easter themed garden on a plate
competition), Monthly 100 dub draws, a
,, summer BBQ. a breakfast moming with
' Christmas market, a Pizza Evening and
quiz night.
.' The hall was used for an upholstery class
held once a week.
Regular yoga and pilates dasses started
part way through the year.
,' The Church and the Parish Coun(al both
used the hall for meelings.
i The school used the hall up to 4 times 8
week for their PE classes.
TIN8 hall is used to support the village fayre
in the serving of teas and cakes.
The residents of the parish of Cold Aston
have prlvately hlrèd the hall for birthday
parties and other gatherings.
Addltlonal Infomiatlon (optlonal)
You may choose to include further statements where relevant about..
Achievements against
Pua 1.41
' NIA- no specific fundraising objecti'ves
objectives set
were set duriNJ the year.
Performance of furKlraising
activities against objediTr••S
set
Parn1A1
NIA- no Specffic fundraising objectives
., We￿ 8et during the year.
Investment performan
against objectives
Porn 1.41
NIA- the charity does not hold Investments
with defined Performan￿ objectives.
NIA

Financial Review
Review of the charity's
financial position at the end
of the period
Para 121
In this financial year expenditure exceeded
income by £3,672.46. This was largely due
to expenditure on replacement kitchen door
and frame, replacement louvre vent and
retya￿rnent gate and posts, all in
hardwood. These planned items were
funded from previous years, income.
The end year current assets total is
£19,042.77 (wevious period end
£22,715.23).
The net current asset position is £17.242.77
{previous period end £21,585.23).
, Our policy is to keep in reseNe sufficient
money to cover the yeady running costs of
the hall which would keep the hall going if
there were no private hires during the year.
, The net current assets include resetves of
,' £6.600. and a dedicated fund of £5,000 for
I future drystone wall repair8.
NIA
Statement explaining the
policy for holding reserve8
stating why they are held
P•ra 122
Amount of reserves held
Pwa122
Reasons for holding zero
re$ervo8
P*a 1.22
Details of furKI materlally in
deficit
Parn124
'NIA
Explanation of any
uncertainties about the
Charity continuing as a aolng
¢oncem
P•r• 1.23
NIA
Addttlonal Infomiatlon (Oplional)
You may choose to include further statements where relevant about:
The charity's principal
The Cold Aston Village Hall runs a 100 Club
sources of funds (indudlng
which is an important source of income for
any fundraising)
the hall. Membership is £60 annually and
there are an average of 60 members per
year.
Private hire of the hall is an important
income source.
Speaal events organised by the Trustees
contnbute a small amount to the income of
the hall. but the main objective is to provide
venue fcK the inhabitants of the village to
meet and socialise.
Investment policy and
objectives induding any
social investment p)licy
adopted
P•a 1.46
The charity holds its funds in low-risk
accounts to ensure security and easy
a￿sS for day4iHlay running costs. The
trustees aim to preserve capital and
maintain sufficient liquidity, with minimal
exposure to risk. The charity does not

IA description of the principal | Para 1.48
risks facing the charily
The main risks are a shortfall in income to
| cover running and Maintenan￿ costs,
| unexpected repair expenses lo the building, |
and potential disruption to hall use due to
operational issues or loss of key volunteers.
These are managed through regular
monitoring of finan￿s, mainlaining reserves
where possible, and routine maintenance
planning.
! Other
Structure, Governance and Management
Description of charity's
trusts:
Type of goveming document I Para 1.25
Constitution April 10, 2017
| How is the charity
I constituted?
Para 1.25
I Charitable Incorporated Organisation
l Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25
l Trustees are either elected or co-opted
j except for 3 trustees which are appointed,
l one by the Parish Council, one by the
School and one by the Parochial Church
Council.
Additional infonnation loptionall
You may choose to include further statements where relevant about..
[Policies and Pro￿dureS
Pao 1.51
| New trustees are intrOdU￿d to the
adopted for the induction
| objectives and operation of Cold Aston
and training of truslees
| Village Hall and are made aware of their
| responsibilities as trustees. Trustees are
encouraged to familiarise themselves with
I relevant Charity Commission guidance and
documentstion relating to the management
of the charity.
Cold Aston Village Hall is managed by a
committee of volunteer trustees who are
responsible for the governance,
management and day-to-day operation of
Ihe hall. Trustees work together to ensure
that the hall is maintained and available for
| Gommunity use. The charity may work with |
| local organisations and community groups
I where appropriate to support activities and
events.
The charity's organisational
structure and any wider
ne￿Ork with which the
charity works
Para 1.51
Relationship with any related
parties
Para 1.51
NIA- the charity has no r61ated parties
requiring disclosure.
l Other

Reference and Administrative details
Charity name
| Cold Aston Village Hall
Oiher name the charity uses l NIA
| Registered charity number 11172958
, Chanty's prinapal address | The Village Hall. Cold Aston
Gloucestershire
I GL54 38J
Names of the charity trustees who manage the charity
Office {rf
any)
Trnsts• rwme
Nwne of person lor body) gntiued
to appoint trustse lif any)
T•hole year
Laura Parkes
Chair
Jefftey McNally
Jan Sibthorpe
Clare Saunders
Treasurer
Secretary
Sally Morris
Victoria
Butterworth
Cold Aston Pnmary School
Kathryn Kent
Alison Carroll
10
Amanda Kimpton
Zoe Jackson
Cold Aston Parish Council
11
Joanna Campbell-
Meiklejohn
0110612025-
3111012025
CorFX)rate trustees - names of the directors at the date the report was approved
Director name
NIA
Name of trustees holding title to property belonging to the charity
Trustee name
| D•te¥ acted if forwhoie year
NIA
Funds held as custodian trustees on behalf of others
l Description of the assets
IWA
I held in this capacity

Name and objects of the
harity on whose tehalf the
assets are held and how this
falls within the custodian
harity's objects
D8tails of arrangements for
safe custody and
segr6gation of such assets
from the charity's own assets
WA
Additional infommtlon loptional)
Name8 and addre8808 of advl8ers Ioptlonal InfomMtlon)
Typo ol Name
Addrns•
advlsor
NIA
Name of Ch1￿ ox•cullv• or name8 of senlor staff memborn Ioptlonal
Inlormatlon)
NIA
Exemptions from dlsclosure
Reason for non4Iisclo8ure of key per80nnel detai18
NIA
Other optlonal Infonnation
NIA
D8claration8
Th• tru•l•u dKlare that they hav• approvod the truslees, r•port above.
Slgned on b•half of th• charity's trustees
Signaturols)
Full name(s)
Laura Parkes
Jeff McNa
Posftlon (og
Secretsry. Chalr, etc)
Chair
Treasurer
Date
2G

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independenl Examiner's Report
Report to the tru5teesl
members of
COLD ASTON VILLAGE HALL
On accounts for the year
ended
31 May 2026
Charity no
{if any)
1172958
Set out on pages
I report to the trustees on my exarnination of the accounts of the above
charity 1.the Trusfi for the year ended 31105 12026.
Responslbllltle5 and As the charity trustees of the Trust, you ar8 responsible for the preparation
basis of report of the accounts in accordance wilh the requirements of the Charities Act
2011 ("the Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Acl and in carrying out my examination, I
have followed the applicable Direclions given by the Charity Commission
under section 145(5)(bl of the Act.
I have completed my examination. I confimi that no material matlers have
(x)me to my attention (
') in connection with
the examination which gives me cause to believe that in, any malerial
respect..
accounling records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with Ihe accounting records
Independent
examiner's statement
I have no GOn￿m$ and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the wortls in th8 brackets rf they do not apply.
Date:
Slgned..
Name:
Wendy Crouch
Relevant professional
qualificatlon{s) or body
(if any)-
Address:
9 Fallows Road
Nvrthledch
Gloucerstershire. GL54 3QQ
IER
October 2018

Section B
Dlsclosure
Only complete If the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions ar7d guidance for
examiners).
Glve here brief dotails of
any items that the
examiner wishes to
disclose.
IER
October 2018

# **COLD ASTON VILLAGE HALL Registered Charity No. 1172958** 

# **Financial Year 1[st] June 2025 to 31[st] May 2026** 

## **Treasurer’s Report** 

## **In this financial year expenditure exceeded income by £3,672.46.** 

This was largely due to expenditure on replacement kitchen door and frame, replacement louvre vent and replacement gate and posts, all in hardwood.  These planned items were funded from previous years’ income. 

- ú The end year current assets total is **£19,042.77** (previous period end £22,715.23). 

- ú The net current asset position, i.e. after deduction for 100 Club prize provisions, is **£17,242.77** (previous period end £21,585.23). 

- ú The net current assets include reserves of £6,600, and a dedicated fund of 

   - £5,000 for future drystone wall repairs. 

## **Total income for the period is £12,293.18 comprising** : 

|Hall Events|£4,490.68|
|---|---|
|100 Club|£3,605.00|
|Grants and Donations|£2,290.00|
|Hall Hire|£1,907.50|



Hall hire included regular upholstery and regular Pilates classes, plus several private bookings. 

Hall events organised by the trustees made a substantial income contribution, including the summer barbecue, Christmas Breakfast Market, Pizza Night, Quiz Night, and the regular coffee mornings. 

The 100 Club continues to be a very important regular income source, and the trustees are very grateful for the continued support of the members. 

The trustees are extremely thankful for this year’s donations, including £2,250 generously given from the 2025 Fayre and a private contribution. 

## **Total expenditure for the period is £15,965.64, comprising:** 

|Major Works|£5,801.14|
|---|---|
|Maintenance|£2,948.29|
|Hall Events|£1,801.37|
|100 Club Prizes|£1,800.00|
|Utilities and Rates|£1,497.13|
|Insurance|£1,063.36|
|Cleaning|£725.00|
|Miscellaneous Items|£189.49|
|Equipment|£139.87|



Maintenance was higher than usual this year, with external painting, timber treatment and a fire risk assessment. 

(Income and expenditure details are available on request.) 

Registered Charity No. 1172958 



## **Reserves Policy** 

Each year the trustees review and decide reserves’ levels.  Reserves exclude designated funds (such as Drystone Wall Repair Fund).  For the year being reported, it was decided to increase the reserves by 10%, now at £6,600. 

## **Outlook for the 2026-2027 Financial Year** 

## **Income** 

The upholstery and Pilates classes are the only regular hall booking.   A few more regular bookings and more film set hirings would be beneficial.  Efforts will be maintained to ensure that hall users remain highly satisfied with the hall, its facilities and its cleanliness. 

The 100 Club provides a very important income, and efforts to increase the membership continue. 

## **Maintenance and General Running Costs** 

Maintenance and general running costs continue rising, especially for insurance, utilities, rates and repairs. 

Taking into account all essential expenditure items, plus basic maintenance and safety checks, the averaged running cost for the hall is around £6,500 per annum. A budget of £7,000 for full running costs would be appropriate for the coming year. 

## **Projects** 

The hall has a rolling maintenance programme. 

The storage shed roof is deteriorating and is being assessed for repair/replacement options. 

The fire risk assessment resulted in some immediate changes being made, while some other proposals are being assessed. 

## **Summary** 

The hall finances are in a sound position.  This is due to the energy and commitment of the trustees, plus the on-going support and generosity of our local community, for which the hall trustees are truly grateful. 

Registered Charity No. 1172958