BISHOP'S STORTFORD COMMUNITY TRANSPORT CIO ACCOUNTS YEAR ENDING 31st MARCH 2024 REGISTERED CISARITY NO. 1172934
Bishop's Stortford Community Transport CIO Trustees Annual Report for the Year Endlng 31" March 2024 R•feronco and Administration Dotails Charity N8me Bishop's Slortford Community Tr8llSPOrt CIO Charity Number 1172934 Charity A(Jdress The Old Monastery, Windhill. Bishop's Stortford. Herts, CM23 2ND The Truslegs managing the charity were as follows., J Barfoot IResigne(J 25 October 20231 V Bateman G Goldspink (Resigned 23 October 20241 R Holloway J Holme IAppoinled 24 Juty 20241 J Parker J Skinner (Appointed 6 February 20241 K Wood Slructuro, Govarnanco and Managèmont The Bishop's Slorttord Communty Cenlres CIO Is govemed by a Conslilulion of a Charitsble Incorporated Organisalion whose only voting members are its charity trustees and the Iruslees are appointed as follows.. il Beiween five and seven trustees appointed by charity Iruslees 111 Betsveen zero and Iwo trustees nominated by Bishop's Slot1ford Town Council The Trustees administer Ihe charity and meet quarterly. Objects and Acllvltlos Tho objects of the CIO are to provide transport facilities for the residents of Bishop's Stortlord and the surrounding area for people who have special need of Such f8¢ililies because they are elderty. poor or disabled, people with young children or those living in isolated areas where there are no adequate public transport Achlovgmgnt$ and Pgrformanco This is detsiled in the attached report by the Chaimian of the CIO. Flnan¢lal R•view Bishop's Stortford Community Transport CIO maintains rts reserves beeen an instsnt access sawngs account and a notice account in order to fund its day lo day operation 8nd maximis8 interest received. No funds are in deficil. Page2of5
Independent Examiners Report to the Truste¢s of Bl$hop's Stortford Community Transport CIO I report on th& 8ccounls of the CIO ICh?rity No. 1172934) for the year ending 31st March 2024. which are set out on pages 4 and 5. Respectiv• rè$ponslbllltlè8 of Trust•• and Examln•r The Charty's trustees are responsible lor the prep3ralion of the accounts. Thè Charity's trustees eonsideT thal an audit is nol required for this year Under section 144 of the Charities A¢t 2011 Ilhe Charities Acll and that an independent ¢xamination is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Charities Act. to follow the procedur&s laiLY down in the gengr81 Directtons given by the Ch8rity Commission (under 3ect¢on 145(SXb) of the Charities Act", and to state whether particular matters have come lo rny attenlion. 8a$ls of Ind•pgndgnt Examiners Report My examin81ion wa$ carried oul in accordance with Ihe General Directions given by the Charity Commsssion. An ex8mination includes a review of the accounting records kept by the Charity and a cornparison of the accounts present with those records. 113lso inclydes ¢on5ideralion of any unusual items or disclosures in the accounts, and seeking exp18n81ions from you as Trustees conceming any such mattefs. The procedures undenaken do not prowde all the evidence that would be required in an audil, and con5equenlly no opinion is given as to vthether the accounls present a 'lrue and fair. view and the rèport is limited to those matters sel out in the $talemÈnt below. Indep¢nd•nt Examinèrs Statsmènt In connection wllh my examln81ion, no material Matters have come to my attention whlch gives me cause to believe that in, any material respect.. accounbng records were not kept in aCrdanCe wflh sèction 130 of the Charititrs Act or the accounts do nol ac¢ord wth th8 ac nting e0rdS I have come across no other matters in c older to enable a proper understanding o tion the examination to which attention should be dr8wn in s to be Teached. Sioned Print Name Stulrt W J Wilbur Address 10:'Downland Road Calne Wiltshire SN11 OET Page3015
Bishop's Stortford Communlty Transport CIO Recelpts and Payments Forlho Year Ending 31st Mar¢h 2024 2024 2023 Restricted Unrestricted Totsl FuThJs Totsl Funds Fund Fund Re¢olpts VAT Receipts Minibus Lettings Fares Revenue Grants Received Miscellaneous Income Reimbursed Expenses Interest Received Appeals & Donations 24,766 6,348 45,467 9,410 11,925 3.728 2.053 25,064 24.766 6.348 45,467 9.410 11.925 3,728 2.053 25.064 9,628 6,376 40,214 14,500 6,500 3,112 1,407 35,898 Totsl Recgbpts 128.761 128.761 117,635 P•ym¢nts VAT Payments Waggs Ernployers Pension Staff Expenses Stsff Calerin9lHo$pltalSty Insurance Equipment V8hicl@ Malnlgnance Costs Vehicle Replacement Fuel and Oil Road Fund Llcence Vehiclo Insurance Printing & Stationary hAarketing Subscriptions Bank Charges A¢¢ounlin9lAdminlstrallon Professional Fees Other Supplies 8 Seryices Cost Reallocatsons 13,090 30,802 260 13,0 30.802 260 26,460 32,604 279 50 57 766 526 14,451 97,420 10,612 587 15.092 341 234 120 96 440 664 5,879 37,000 7,718 379 11,508 329 440 664 5,879 37,000 7,718 379 11.508 329 445 191 13,300 65 235 445 191 13,300 65 235 12.094 200 1.615 Totsl Payments 122,401 122,401 213.754 Net Receipts1{Paym•ntsl 6,360 196.1191 Transfer Beiween Funds Cash Funds from Last Year End 4.015 4,015 100.134 Cash Fund$ thls Yaar End 10,375 4,015 Page4of5
Bishop's Stortford Community Transport CIO Statement of Assets and Liabilities For the Year Ending 31st March 2024 2024 2023 Restricted Unrestricted Total Funds Total Funds Fund Fund Cash Funds Lloyds Current Account Lloyds Call Account Float 10,235 100 40 10,235 100 40 2,975 1,000 10.375 10,375 4,015 Oth•r Mon•tsry As$$t$ Monie5 Due to Charity al 31103 8.943 8,943 20.253 Llab511tles Monies Chvgd by Charity at 31103 4,152 4.152 917 Invgstment Assets None Approved for and on Behalf of Bishop's Stortford Communrty Transport CIO on behalf of all the Trustees Signed Dated Print Name Signed Dated I Print Name Page5of5
Bishop's Stortford Community Transport CIO Chaimian's report 2024 I would Ilke to start thls report wlth a big thank you to John Barfoot, who retlred as Chairman shortly after dellverlng the report for 2023. Although chairman for only a few years, he has been a Trustee slnce 2011. He dedlcated much of hls tlme wlth the TnJstlCIO to ensurlng the succe55 of the Stortford Shuttle servlce of whlch he is the Founding Father. The Trustees honoured this in a presentation held in May 2024, and I am delighted to say that both the Independent and the Flyer carroed the story. Words cannot express adequately how grateful we are to John for his dedlcation to this cause, and we thank him for hls efforts throughout his time as a Trustee and Chalrman. This year the CIO lebrated Its 40th year anniversary, this was marked by another press release in the local Independent Newspaper.. "Communlty bus marks 40 years on the road wlth £60k fundraising drive., The CIO also saw the purchase of another minlbus, thls time a rather smart, albelt second-hand, Mercedes Sprinter, plac1ng a very tatty bus that was 15 years old mlnibus. We are grateful both to Herts County Council and Bishop's Stortford Town Council for grant support that has made thls posslble. After a few teethlng troubles thls bus now regularly delivers the Age Concern service and is avallable at other times for ad hoc hlres. The old bus was sold for nearfy £4K and it wa5 interesting to speak wlth the dealer who bought It, who told me that It will be refurblshed and sold on for perhaps £8K, Sprlnters belng well capable of 250,000 miles or mo. Thls comment prompted us to questlon whether we should, in future, consider a mid term refurblshment to extend the servlce lifetime of our busses, a matter which trustees will consider further at a future meeting. This year we were pleased to be Joined by new trustees Jane Skinner and Marlsol Holme. Vicky Bateman and Richard Holloway Jolned at the beginnlng of 2023 and, together wlth me and our other existing trustees Prof George Goldsplnk and Kelth Wood, the CIO now has a full complement of Trustees. The CIO this year has created or updated a comprehensive set of policies coverlng various matters such as safeguarding, rlsk management, serious incidents and many other aspetts of our operation. Up until now we have relied on the Town Council's policies (which have proved entirely adequate), however the Charity Commission now requires that trust specific policies are provlded. We are indebted to the Town Council staff as well as one of all of our trustees {but in particular Vicky Bateman) for drafting andlor crltiquing these and now have a solid basis going forward. At the Trust meeting last Ottober, the Trustees took the difficult decision to ralse prices, whlch have been static for some while, to reflect the true costs of running the busses.
Part ofthe ongoing cost is met by a grant from the Bishop's Stortford Town Council and we are also enormously grateful to our sponsors Fordyce Furnivall. Having taken these into account, both the fixed and variable costs were calculated, and the dally and mlleage charges were adjusted to match, based on the usage pattem5 at the time. The new charges were effectlve 1st Aprll 2024. The fees still do not cover the capital cost of the occasional bus replacement,. for this we remain dependent on fundraising and grants, To that end the Trust has undertaken several fundraislng actlvltles includlng enrolling with the East Herts lotterytr JustGiving, making an appearance at Carnival, and belng accepted for a Tesco'community Grant, and a half marathon fundraising event. would like to conclude my report by thanking my fellow trustees, the tirele55 5tsff at Blshop's Stortford Town Councll, and of course our dvers. All 'go the extra mlle, to ensure that the Charity delivers its services in a cost effettive, efficient and customer friendly way and wlthout them we could not contlnue to provide the services we do. Ja es Parker October 2024