BISHOP'S STORTFORD COMMUNITY TRANSPORT CIO
ACCOUNTS
YEAR ENDING 31st MARCH 2024
REGISTERED CISARITY NO. 1172934

Bishop's Stortford Community Transport CIO
Trustees Annual Report for the Year Endlng 31" March 2024
R•feronco and Administration Dotails
Charity N8me
Bishop's Slortford Community Tr8llSPOrt CIO
Charity Number
1172934
Charity A(Jdress
The Old Monastery, Windhill. Bishop's Stortford. Herts, CM23 2ND
The Truslegs managing the charity were as follows.,
J Barfoot IResigne(J 25 October 20231
V Bateman
G Goldspink (Resigned 23 October 20241
R Holloway
J Holme IAppoinled 24 Juty 20241
J Parker
J Skinner (Appointed 6 February 20241
K Wood
Slructuro, Govarnanco and Managèmont
The Bishop's Slorttord Communty Cenlres CIO Is govemed by a Conslilulion of a Charitsble Incorporated
Organisalion whose only voting members are its charity trustees and the Iruslees are appointed as follows..
il Beiween five and seven trustees appointed by charity Iruslees
111 Betsveen zero and Iwo trustees nominated by Bishop's Slot1ford Town Council
The Trustees administer Ihe charity and meet quarterly.
Objects and Acllvltlos
Tho objects of the CIO are to provide transport facilities for the residents of Bishop's Stortlord and the
surrounding area for people who have special need of Such f8¢ililies because they are elderty. poor or disabled,
people with young children or those living in isolated areas where there are no adequate public transport
Achlovgmgnt$ and Pgrformanco
This is detsiled in the attached report by the Chaimian of the CIO.
Flnan¢lal R•view
Bishop's Stortford Community Transport CIO maintains rts reserves be￿een an instsnt access sawngs account
and a notice account in order to fund its day lo day operation 8nd maximis8 interest received. No funds are in
deficil.
Page2of5

Independent Examiners Report to the Truste¢s of Bl$hop's Stortford Community Transport CIO
I report on th& 8ccounls of the CIO ICh?rity No. 1172934) for the year ending 31st March 2024. which are set
out on pages 4 and 5.
Respectiv• rè$ponslbllltlè8 of Trust•• and Examln•r
The Charty's trustees are responsible lor the prep3ralion of the accounts. Thè Charity's trustees eonsideT thal
an audit is nol required for this year Under section 144 of the Charities A¢t 2011 Ilhe Charities Acll and that an
independent ¢xamination is needed.
11 is my responsibility to..
examine the accounts under section 145 of the Charities Act.
to follow the procedur&s laiLY down in the gengr81 Directtons given by the Ch8rity Commission (under 3ect¢on
145(SXb) of the Charities Act", and
to state whether particular matters have come lo rny attenlion.
8a$ls of Ind•pgndgnt Examiners Report
My examin81ion wa$ carried oul in accordance with Ihe General Directions given by the Charity Commsssion. An
ex8mination includes a review of the accounting records kept by the Charity and a cornparison of the accounts
present with those records. 113lso inclydes ¢on5ideralion of any unusual items or disclosures in the accounts,
and seeking exp18n81ions from you as Trustees conceming any such mattefs. The procedures undenaken do
not prowde all the evidence that would be required in an audil, and con5equenlly no opinion is given as to
vthether the accounls present a 'lrue and fair. view and the rèport is limited to those matters sel out in the
$talemÈnt below.
Indep¢nd•nt Examinèrs Statsmènt
In connection wllh my examln81ion, no material Matters have come to my attention whlch gives me cause to
believe that in, any material respect..
accounbng records were not kept in aC￿rdanCe wflh sèction 130 of the Charititrs Act or
the accounts do nol ac¢ord wth th8 ac
nting ￿e0rdS
I have come across no other matters in c
older to enable a proper understanding o
tion
the examination to which attention should be dr8wn in
s to be Teached.
Sioned
Print Name
Stulrt W J Wilbur
Address
10:'Downland Road
Calne
Wiltshire
SN11 OET
Page3015

Bishop's Stortford Communlty Transport CIO
Recelpts and Payments
Forlho Year Ending 31st Mar¢h 2024
2024
2023
Restricted Unrestricted Totsl FuThJs Totsl Funds
Fund
Fund
Re¢olpts
VAT Receipts
Minibus Lettings
Fares
Revenue Grants Received
Miscellaneous Income
Reimbursed Expenses
Interest Received
Appeals & Donations
24,766
6,348
45,467
9,410
11,925
3.728
2.053
25,064
24.766
6.348
45,467
9.410
11.925
3,728
2.053
25.064
9,628
6,376
40,214
14,500
6,500
3,112
1,407
35,898
Totsl Recgbpts
128.761
128.761
117,635
P•ym¢nts
VAT Payments
Waggs
Ernployers Pension
Staff Expenses
Stsff Calerin9lHo$pltalSty
Insurance
Equipment
V8hicl@ Malnlgnance Costs
Vehicle Replacement
Fuel and Oil
Road Fund Llcence
Vehiclo Insurance
Printing & Stationary
hAarketing
Subscriptions
Bank Charges
A¢¢ounlin9lAdminlstrallon
Professional Fees
Other Supplies 8 Seryices
Cost Reallocatsons
13,090
30,802
260
13,0
30.802
260
26,460
32,604
279
50
57
766
526
14,451
97,420
10,612
587
15.092
341
234
120
96
440
664
5,879
37,000
7,718
379
11,508
329
440
664
5,879
37,000
7,718
379
11.508
329
445
191
13,300
65
235
445
191
13,300
65
235
12.094
200
1.615
Totsl Payments
122,401
122,401
213.754
Net Receipts1{Paym•ntsl
6,360
196.1191
Transfer Beiween Funds
Cash Funds from Last Year End
4.015
4,015
100.134
Cash Fund$ thls Yaar End
10,375
4,015
Page4of5

Bishop's Stortford Community Transport CIO
Statement of Assets and Liabilities
For the Year Ending 31st March 2024
2024
2023
Restricted Unrestricted Total Funds Total Funds
Fund
Fund
Cash Funds
Lloyds Current Account
Lloyds Call Account
Float
10,235
100
40
10,235
100
40
2,975
1,000
10.375
10,375
4,015
Oth•r Mon•tsry As$$t$
Monie5 Due to Charity al 31103
8.943
8,943
20.253
Llab511tles
Monies Chvgd by Charity at 31103
4,152
4.152
917
Invgstment Assets
None
Approved for and on Behalf of Bishop's Stortford Communrty Transport CIO on behalf
of all the Trustees
Signed
Dated
Print Name
Signed
Dated I
Print Name
Page5of5

Bishop's Stortford Community Transport CIO
Chaimian's report 2024
I would Ilke to start thls report wlth a big thank you to John Barfoot, who retlred as
Chairman shortly after dellverlng the report for 2023. Although chairman for only a few
years, he has been a Trustee slnce 2011. He dedlcated much of hls tlme wlth the
TnJstlCIO to ensurlng the succe55 of the Stortford Shuttle servlce of whlch he is the
Founding Father. The Trustees honoured this in a presentation held in May 2024, and I
am delighted to say that both the Independent and the Flyer carroed the story. Words
cannot express adequately how grateful we are to John for his dedlcation to this cause,
and we thank him for hls efforts throughout his time as a Trustee and Chalrman.
This year the CIO ￿lebrated Its 40th year anniversary, this was marked by another press
release in the local Independent Newspaper.. "Communlty bus marks 40 years on the
road wlth £60k fundraising drive.,
The CIO also saw the purchase of another minlbus, thls time a rather smart, albelt
second-hand, Mercedes Sprinter, ￿plac1ng a very tatty bus that was 15 years old
mlnibus. We are grateful both to Herts County Council and Bishop's Stortford Town
Council for grant support that has made thls posslble. After a few teethlng troubles thls
bus now regularly delivers the Age Concern service and is avallable at other times for ad
hoc hlres. The old bus was sold for nearfy £4K and it wa5 interesting to speak wlth the
dealer who bought It, who told me that It will be refurblshed and sold on for perhaps
£8K, Sprlnters belng well capable of 250,000 miles or mo￿. Thls comment prompted us
to questlon whether we should, in future, consider a mid term refurblshment to extend
the servlce lifetime of our busses, a matter which trustees will consider further at a
future meeting.
This year we were pleased to be Joined by new trustees Jane Skinner and Marlsol Holme.
Vicky Bateman and Richard Holloway Jolned at the beginnlng of 2023 and, together wlth
me and our other existing trustees Prof George Goldsplnk and Kelth Wood, the CIO now
has a full complement of Trustees.
The CIO this year has created or updated a comprehensive set of policies coverlng
various matters such as safeguarding, rlsk management, serious incidents and many
other aspetts of our operation. Up until now we have relied on the Town Council's
policies (which have proved entirely adequate), however the Charity Commission now
requires that trust specific policies are provlded. We are indebted to the Town Council
staff as well as one of all of our trustees {but in particular Vicky Bateman) for drafting
andlor crltiquing these and now have a solid basis going forward.
At the Trust meeting last Ottober, the Trustees took the difficult decision to ralse prices,
whlch have been static for some while, to reflect the true costs of running the busses.

Part ofthe ongoing cost is met by a grant from the Bishop's Stortford Town Council and
we are also enormously grateful to our sponsors Fordyce Furnivall. Having taken these
into account, both the fixed and variable costs were calculated, and the dally and
mlleage charges were adjusted to match, based on the usage pattem5 at the time. The
new charges were effectlve 1st Aprll 2024. The fees still do not cover the capital cost of
the occasional bus replacement,. for this we remain dependent on fundraising and
grants, To that end the Trust has undertaken several fundraislng actlvltles includlng
enrolling with the East Herts lotterytr JustGiving, making an appearance at Carnival, and
belng accepted for a Tesco'community Grant, and a half marathon fundraising event.
would like to conclude my report by thanking my fellow trustees, the tirele55 5tsff at
Blshop's Stortford Town Councll, and of course our d￿vers. All 'go the extra mlle, to
ensure that the Charity delivers its services in a cost effettive, efficient and customer
friendly way and wlthout them we could not contlnue to provide the services we do.
Ja
es Parker
October 2024