Dartington Village Hall Association- Trustees Report 1 November 2023- 31 October 2024
Introduction
The Dartington Village Hall Association is registered charity (charity number 1172861) with the following objective:-
‘A well maintained and fit for purpose village hall for the use of the inhabitants of the parish of Dartington without distinction of sex, sexual orientation, race or of political, religious or other opinions and in particular for the use of meetings, lectures and classes or for other forms of recreation, business and leisure time occupation in the interests of social welfare with the objective of improving the conditions of life for said inhabitants.’
The charity’s trustees are Heather Harvey, Peter Gutteridge, Pam Gorman, John Platt and Mary Popham.
The committee, which oversees the day to day management of hall, is chaired by Jeremy Holloway and the treasurer is Zoe Clough. The Trustees are very grateful to all the members of the management committee for their dedication, hard work and time, which they give voluntarily.
Use of Hall
Bookings continue to be very strong, with more and more requests to be added to the waiting lists. The weekly and monthly users of the hall are very varied, ranging from art groups to the WI and from the parish council to folk dancers. Weekend bookings are mostly for one-off events including many social occasions ranging from birthday parties to wakes. Bookings for the small meeting have increased further over the year and are mostly for meetings and therapy.
The numerous enquiries and bookings are managed very efficiently by Rachel Schofield and Elke, Val, Lil, Zoe , Peter and Colleen all put much effort into making it welcoming place.
Improvements to and Maintenance of the Hall
This year there have been significant improvements to the hall including new storage arrangements and new solar panels
On-going maintenance, such as the fire safety and gas checks, as well as day to day repairs continued to be overseen most efficiently by Pater Goode. Peter and Colleen are stepping down from the committee due to an imminent move to elsewhere in the county. The trustees and all the committee wish to thank them for their dedication to the hall over many years.
Hall Centenary
The hall will be celebrating its centenary in 2025 and plans are well underway for any numbers of events and projects to celebrate this. A Heritage Lottery grant has been secured by Jeremy Holloway to support the celebrations.
Finances and Reserves Policy
The finances of the hall remain strong due to consistently high demand for bookings.
The Trustees wish to see the reserves of the Dartington Village Hall Association maintained at a level equivalent to at least 6 months running costs .
Heather Harvey , Peter Gutteridge, Mary Popham, Pam Gorman and John Platt. Trustees of the Dartington Village Hall Association. 03/03/25
Dartington Village Hall Association Financial Statements 31 October 2024 Financial statements fortbe yearended 31 October2024
Dartington Village Hall Association
______
General information
Registered number
The association became a registered charity under number 1172861, on 3 May 2017.
Trustees
Mr P Gutteridge Mrs M Popham Mr J Platt Mrs H Harvey Mrs P Gorman
Committee
J Holloway (Chair) Z Clough (Treasurer) V May (Secretary) R Scholefield P Goode C Goode P Prout S Goldsworthy
Accountants
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
Bankers
Lloyds Walthamstow
______ Financial statements for the year ended 31 October 2024
2
Dartington Village Hall Association
______
Report of the Accountants
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
11 November 2024
______ Financial statements for the year ended 31 October 2024
3
Dartington Village Hall Association
______
Income and expenditure account , for the year ended 31 October
| Income Hire of hall Donations Other income (jumble, parking etc) National Heritage Grant (Centenery) Bank interest Expenditure Premises Water rates Insurance Light and heat Repairs & maintenance Stage Refurbishment Electrics Solar Panels Centenary Bench Centenery Trail Cleaning Administration Printing, postage and stationery Advertising Donations Licences Refreshments Financial and professional Accountancy Other professional fees Depreciation Excess of income over expenditure |
2023 £ 15,746 - 1,476 - 82 17,304 810 987 1,741 7,043 - - - - - 1,847 12,428 80 - 400 42 309 831 250 675 1,850 2,775 1,270 |
2024 £ 17,746 - 2,445 7,102 159 |
|---|---|---|
| 27,452 506 1,055 2,570 2,240 3,756 1,415 906 5,000 2,140 2,434 |
||
| 22,022 154 - 50 21 23 |
||
| 248 250 773 1,850 |
||
| 2,873 | ||
| 2,309 |
______
Financial statements for the year ended 31 October 2024
4
Dartington Village Hall Association
______
Balance sheet , at 31 October
| Note Fixed assets Tangible assets 2 Current assets Debtors Cash at bank and in hand Creditors:amounts falling due within 1 year Net current assets Net assets Financed by Reserves 3 Capital grants applied Capital grants unapplied |
2023 £ 97,313 97,313 - 38,213 38,213 250 37,963 135,276 58,556 54,513 22,207 135,276 |
2024 £ 95,463 |
|---|---|---|
| 95,463 | ||
| - 42,372 |
||
| 42,372 250 |
||
| 42,122 | ||
| 137,585 | ||
| 60,865 54,513 22,207 |
||
| 137,585 |
Z Clough Treasurer 11 November 2024
______ Financial statements for the year ended 31 October 2024
5
Dartington Village Hall Association
______
Notes to the financial statements, at 31 October 2024
1. Accounting policies
Accounting convention
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
Fixed assets and depreciation
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
Stocks and work in progress
Stocks and work in progress are shown in the balance sheet at cost.
Debtors and creditors
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
Income
Income as shown in the accounts represents sales on an accrual basis.
2. Tangible fixed assets
| Cost At 1 November 2022 Additions Disposals At 31 October 2023 Depreciation At 1 November 2022 Provided during year Disposals At 31 October 2023 Net book value At 1 November 2022 At 31 October 2023 3. Reserves Balance brought forward Excess of income over expenditure Balance carried forward |
Fixtures and Premises fittings £ £ 91,929 12,132 - - - - 91,929 12,132 - 6,747 - 1,850 - - - 8,597 91,929 5,385 95,743 3,535 2023 £ 57,286 1,270 58,556 |
Total £ 104,060 - - |
|---|---|---|
| 104,060 | ||
| 6,747 1,850 - |
||
| 8,597 | ||
| 97,313 | ||
| 95,463 | ||
| 2024 £ 58,556 2,309 |
||
| 60,865 |
_____ ~~__~~ ____ ~~_~~
Financial statements for the year ended 31 October 2024
6
Dartington Village Hall Association Financial statements fortbe yearended 31 October2024
Dartington Village Hall Association Financial Statements 31 October 2024 Financial statements fortbe yearended 31 October2024
Dartington Village Hall Association
______
General information
Registered number
The association became a registered charity under number 1172861, on 3 May 2017.
Trustees
Mr P Gutteridge Mrs M Popham Mr J Platt Mrs H Harvey Mrs P Gorman
Committee
J Holloway (Chair) Z Clough (Treasurer) V May (Secretary) R Scholefield P Goode C Goode P Prout S Goldsworthy
Accountants
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
Bankers
Lloyds Walthamstow
______ Financial statements for the year ended 31 October 2024
2
Dartington Village Hall Association
______
Report of the Accountants
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
11 November 2024
______ Financial statements for the year ended 31 October 2024
3
Dartington Village Hall Association
______
Income and expenditure account , for the year ended 31 October
| Income Hire of hall Donations Other income (jumble, parking etc) National Heritage Grant (Centenery) Bank interest Expenditure Premises Water rates Insurance Light and heat Repairs & maintenance Stage Refurbishment Electrics Solar Panels Centenary Bench Centenery Trail Cleaning Administration Printing, postage and stationery Advertising Donations Licences Refreshments Financial and professional Accountancy Other professional fees Depreciation Excess of income over expenditure |
2023 £ 15,746 - 1,476 - 82 17,304 810 987 1,741 7,043 - - - - - 1,847 12,428 80 - 400 42 309 831 250 675 1,850 2,775 1,270 |
2024 £ 17,746 - 2,445 7,102 159 |
|---|---|---|
| 27,452 506 1,055 2,570 2,240 3,756 1,415 906 5,000 2,140 2,434 |
||
| 22,022 154 - 50 21 23 |
||
| 248 250 773 1,850 |
||
| 2,873 | ||
| 2,309 |
______
Financial statements for the year ended 31 October 2024
4
Dartington Village Hall Association
______
Balance sheet , at 31 October
| Note Fixed assets Tangible assets 2 Current assets Debtors Cash at bank and in hand Creditors:amounts falling due within 1 year Net current assets Net assets Financed by Reserves 3 Capital grants applied Capital grants unapplied |
2023 £ 97,313 97,313 - 38,213 38,213 250 37,963 135,276 58,556 54,513 22,207 135,276 |
2024 £ 95,463 |
|---|---|---|
| 95,463 | ||
| - 42,372 |
||
| 42,372 250 |
||
| 42,122 | ||
| 137,585 | ||
| 60,865 54,513 22,207 |
||
| 137,585 |
Z Clough Treasurer 11 November 2024
______ Financial statements for the year ended 31 October 2024
5
Dartington Village Hall Association
______
Notes to the financial statements, at 31 October 2024
1. Accounting policies
Accounting convention
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
Fixed assets and depreciation
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
Stocks and work in progress
Stocks and work in progress are shown in the balance sheet at cost.
Debtors and creditors
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
Income
Income as shown in the accounts represents sales on an accrual basis.
2. Tangible fixed assets
| Cost At 1 November 2022 Additions Disposals At 31 October 2023 Depreciation At 1 November 2022 Provided during year Disposals At 31 October 2023 Net book value At 1 November 2022 At 31 October 2023 3. Reserves Balance brought forward Excess of income over expenditure Balance carried forward |
Fixtures and Premises fittings £ £ 91,929 12,132 - - - - 91,929 12,132 - 6,747 - 1,850 - - - 8,597 91,929 5,385 95,743 3,535 2023 £ 57,286 1,270 58,556 |
Total £ 104,060 - - |
|---|---|---|
| 104,060 | ||
| 6,747 1,850 - |
||
| 8,597 | ||
| 97,313 | ||
| 95,463 | ||
| 2024 £ 58,556 2,309 |
||
| 60,865 |
_____ ~~__~~ ____ ~~_~~
Financial statements for the year ended 31 October 2024
6
Dartington Village Hall Association Financial statements fortbe yearended 31 October2024