## **Dartington Village Hall Association- Trustees Report 1 November 2023- 31 October 2024**
## **Introduction**
The Dartington Village Hall Association is registered charity (charity number 1172861) with the following objective:-
‘A well maintained and fit for purpose village hall for the use of the inhabitants of the parish of Dartington without distinction of sex, sexual orientation, race or of political, religious or other opinions and in particular for the use of meetings, lectures and classes or for other forms of recreation, business and leisure time occupation in the interests of social welfare with the objective of improving the conditions of life for said inhabitants.’
The charity’s trustees are Heather Harvey, Peter Gutteridge, Pam Gorman, John Platt and Mary Popham.
The committee, which oversees the day to day management of hall, is chaired by Jeremy Holloway and the treasurer is Zoe Clough. The Trustees are very grateful to all the members of the management committee for their dedication, hard work and time, which they give voluntarily.
## **Use of Hall**
Bookings continue to be very strong, with more and more requests to be added to the waiting lists. The weekly and monthly users of the hall are very varied, ranging from art groups to the WI and from the parish council to folk dancers. Weekend bookings are mostly for one-off events including many social occasions ranging from birthday parties to wakes. Bookings for the small meeting have increased further over the year and are mostly for meetings and therapy.
The numerous enquiries and bookings are managed very efficiently by Rachel Schofield and Elke, Val, Lil, Zoe , Peter and Colleen all put much effort into making it welcoming place.
## **Improvements to and Maintenance of the Hall**
This year there have been significant improvements to the hall including new storage arrangements and new solar panels
On-going maintenance, such as the fire safety and gas checks, as well as day to day repairs continued to be overseen most efficiently by Pater Goode. Peter and Colleen are stepping down from the committee due to an imminent move to elsewhere in the county. The trustees and all the committee wish to thank them for their dedication to the hall over many years.
## **Hall Centenary**
The hall will be celebrating its centenary in 2025 and plans are well underway for any numbers of events and projects to celebrate this. A Heritage Lottery grant has been secured by Jeremy Holloway to support the celebrations.
## **Finances and Reserves Policy**
The finances of the hall remain strong due to consistently high demand for bookings.
The Trustees wish to see the reserves of the Dartington Village Hall Association maintained at a level equivalent to at least 6 months running costs .
_Heather Harvey , Peter Gutteridge, Mary Popham, Pam Gorman and John Platt. Trustees of the Dartington Village Hall Association. 03/03/25_
Dartington Village Hall Association
Financial Statements
31 October 2024
Financial statements fortbe yearended 31 October2024
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **General information**
## **Registered number**
The association became a registered charity under number 1172861, on 3 May 2017.
## **Trustees**
Mr P Gutteridge Mrs M Popham Mr J Platt Mrs H Harvey Mrs P Gorman
## **Committee**
J Holloway (Chair) Z Clough (Treasurer) V May (Secretary) R Scholefield P Goode C Goode P Prout S Goldsworthy
## **Accountants**
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
## **Bankers**
Lloyds Walthamstow
**__________________________________________ Financial statements for the year ended 31 October 2024**
**2**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Report of the Accountants**
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
11 November 2024
**__________________________________________ Financial statements for the year ended 31 October 2024**
**3**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Income and expenditure account** , for the year ended 31 October
|**Income**
Hire of hall
Donations
Other income (jumble, parking etc)
National Heritage Grant (Centenery)
Bank interest
**Expenditure**
**Premises**
Water rates
Insurance
Light and heat
Repairs & maintenance
Stage Refurbishment
Electrics
Solar Panels
Centenary Bench
Centenery Trail
Cleaning
**Administration**
Printing, postage and stationery
Advertising
Donations
Licences
Refreshments
**Financial and professional**
Accountancy
Other professional fees
Depreciation
**Excess of income over expenditure**|**2023**
**£**
15,746
-
1,476
-
82
17,304
810
987
1,741
7,043
-
-
-
-
-
1,847
12,428
80
-
400
42
309
831
250
675
1,850
2,775
**1,270**|**2024**
**£**
17,746
-
2,445
7,102
159|
|---|---|---|
|||27,452
506
1,055
2,570
2,240
3,756
1,415
906
5,000
2,140
2,434|
|||22,022
154
-
50
21
23|
|||248
250
773
1,850|
|||2,873|
|||**2,309**|
**__________________________________________**
**Financial statements for the year ended 31 October 2024**
**4**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Balance sheet** , at 31 October
|**Note**
**Fixed assets**
Tangible assets
**2**
**Current assets**
Debtors
Cash at bank and in hand
**Creditors:**amounts falling due within 1 year
**Net current assets**
**Net assets**
**Financed by**
Reserves
**3**
Capital grants applied
Capital grants unapplied|**2023**
**£**
97,313
97,313
-
38,213
38,213
250
37,963
**135,276**
58,556
54,513
22,207
**135,276**|**2024**
**£**
95,463|
|---|---|---|
|||95,463|
|||-
42,372|
|||42,372
250|
|||42,122|
|||**137,585**|
|||60,865
54,513
22,207|
|||**137,585**|
Z Clough Treasurer 11 November 2024
**__________________________________________ Financial statements for the year ended 31 October 2024**
**5**
_**Dartington Village Hall Association**_
## **__________________________________________**
## **Notes to the financial statements,** at 31 October 2024
## **1. Accounting policies**
## **Accounting convention**
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
## **Fixed assets and depreciation**
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
## **Stocks and work in progress**
Stocks and work in progress are shown in the balance sheet at cost.
## **Debtors and creditors**
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
## **Income**
Income as shown in the accounts represents sales on an accrual basis.
## **2. Tangible fixed assets**
|**Cost**
At 1 November 2022
Additions
Disposals
At 31 October 2023
**Depreciation**
At 1 November 2022
Provided during year
Disposals
At 31 October 2023
**Net book value**
At 1 November 2022
At 31 October 2023
**3. Reserves**
Balance brought forward
Excess of income over expenditure
Balance carried forward|_Fixtures and_
_Premises_
_fittings_
**£**
**£**
91,929
12,132
-
-
-
-
91,929
12,132
-
6,747
-
1,850
-
-
-
8,597
91,929
5,385
95,743
3,535
**2023**
**£**
57,286
1,270
58,556|_Total_
**£**
104,060
-
-|
|---|---|---|
|||104,060|
|||6,747
1,850
-|
|||8,597|
|||97,313|
|||95,463|
|||**2024**
**£**
58,556
2,309|
|||60,865|
**_____________________________** ~~**________**~~ **____** ~~**_**~~
**Financial statements for the year ended 31 October 2024**
**6**
Dartington Village Hall Association
Financial statements fortbe yearended 31 October2024
Dartington Village Hall Association
Financial Statements
31 October 2024
Financial statements fortbe yearended 31 October2024
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **General information**
## **Registered number**
The association became a registered charity under number 1172861, on 3 May 2017.
## **Trustees**
Mr P Gutteridge Mrs M Popham Mr J Platt Mrs H Harvey Mrs P Gorman
## **Committee**
J Holloway (Chair) Z Clough (Treasurer) V May (Secretary) R Scholefield P Goode C Goode P Prout S Goldsworthy
## **Accountants**
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
## **Bankers**
Lloyds Walthamstow
**__________________________________________ Financial statements for the year ended 31 October 2024**
**2**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Report of the Accountants**
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
11 November 2024
**__________________________________________ Financial statements for the year ended 31 October 2024**
**3**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Income and expenditure account** , for the year ended 31 October
|**Income**
Hire of hall
Donations
Other income (jumble, parking etc)
National Heritage Grant (Centenery)
Bank interest
**Expenditure**
**Premises**
Water rates
Insurance
Light and heat
Repairs & maintenance
Stage Refurbishment
Electrics
Solar Panels
Centenary Bench
Centenery Trail
Cleaning
**Administration**
Printing, postage and stationery
Advertising
Donations
Licences
Refreshments
**Financial and professional**
Accountancy
Other professional fees
Depreciation
**Excess of income over expenditure**|**2023**
**£**
15,746
-
1,476
-
82
17,304
810
987
1,741
7,043
-
-
-
-
-
1,847
12,428
80
-
400
42
309
831
250
675
1,850
2,775
**1,270**|**2024**
**£**
17,746
-
2,445
7,102
159|
|---|---|---|
|||27,452
506
1,055
2,570
2,240
3,756
1,415
906
5,000
2,140
2,434|
|||22,022
154
-
50
21
23|
|||248
250
773
1,850|
|||2,873|
|||**2,309**|
**__________________________________________**
**Financial statements for the year ended 31 October 2024**
**4**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Balance sheet** , at 31 October
|**Note**
**Fixed assets**
Tangible assets
**2**
**Current assets**
Debtors
Cash at bank and in hand
**Creditors:**amounts falling due within 1 year
**Net current assets**
**Net assets**
**Financed by**
Reserves
**3**
Capital grants applied
Capital grants unapplied|**2023**
**£**
97,313
97,313
-
38,213
38,213
250
37,963
**135,276**
58,556
54,513
22,207
**135,276**|**2024**
**£**
95,463|
|---|---|---|
|||95,463|
|||-
42,372|
|||42,372
250|
|||42,122|
|||**137,585**|
|||60,865
54,513
22,207|
|||**137,585**|
Z Clough Treasurer 11 November 2024
**__________________________________________ Financial statements for the year ended 31 October 2024**
**5**
_**Dartington Village Hall Association**_
## **__________________________________________**
## **Notes to the financial statements,** at 31 October 2024
## **1. Accounting policies**
## **Accounting convention**
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
## **Fixed assets and depreciation**
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
## **Stocks and work in progress**
Stocks and work in progress are shown in the balance sheet at cost.
## **Debtors and creditors**
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
## **Income**
Income as shown in the accounts represents sales on an accrual basis.
## **2. Tangible fixed assets**
|**Cost**
At 1 November 2022
Additions
Disposals
At 31 October 2023
**Depreciation**
At 1 November 2022
Provided during year
Disposals
At 31 October 2023
**Net book value**
At 1 November 2022
At 31 October 2023
**3. Reserves**
Balance brought forward
Excess of income over expenditure
Balance carried forward|_Fixtures and_
_Premises_
_fittings_
**£**
**£**
91,929
12,132
-
-
-
-
91,929
12,132
-
6,747
-
1,850
-
-
-
8,597
91,929
5,385
95,743
3,535
**2023**
**£**
57,286
1,270
58,556|_Total_
**£**
104,060
-
-|
|---|---|---|
|||104,060|
|||6,747
1,850
-|
|||8,597|
|||97,313|
|||95,463|
|||**2024**
**£**
58,556
2,309|
|||60,865|
**_____________________________** ~~**________**~~ **____** ~~**_**~~
**Financial statements for the year ended 31 October 2024**
**6**
Dartington Village Hall Association
Financial statements fortbe yearended 31 October2024