Dartington Village Hall Association- Trustees Report 1 November 2022- 31 October 2023
Introduction
The Dartington Village Hall Association is registered charity (charity number 1172861) with the following objective:-
‘A well maintained and fit for purpose village hall for the use of the inhabitants of the parish of Dartington without distinction of sex, sexual orientation, race or of political, religious or other opinions and in particular for the use of meetings, lectures and classes or for other forms of recreation, business and leisure time occupation in the interests of social welfare with the objective of improving the conditions of life for said inhabitants.’
The charity’s trustees are Heather Harvey, Peter Gutteridge, Pam Gorman, John Platt and Mary Popham.
The committee, which oversees the day to day management of hall, is chaired by Jeremy Holloway and the treasurer is Zoe Clough. The Trustees are very grateful to all the members of the management committee for their dedication, hard work and time, which they give voluntarily.
Use of Hall
Bookings continue to be very strong. Most are weekly regulars and range from lindy hop dancing to yoga. We have two art groups, an art class, clog and folk dancers and even a bubble magician working up his act. The WI, the parish council and the drum circle use the hall once a month and the youth club every 2 weeks. Other organisations, like the NCT, are fitted in around the regulars. The weekend are mostly one off bookings: parties, table top sales, a violin group, singing groups wakes and weddings and even sound baths. The 6.30am yoga group come 3 times a week.
The small room is used mostly for meetings and therapy sessions also several bands , including U3A folk group. Many and varied people benefit from our hall. The numerous enquiries and bookings are managed very efficiently by Rachel Schofield and Elke, Val, Lil, Zoe , Peter and Colleen all put much effort into making it welcoming place.
Improvements to and Maintenance of the Hall
Another busy year with the floor sanded, the kitchen revamped and further improvements to the stage. The clock has been restored and rehung.
On-going maintenance, such as the fire safety and gas checks, as well as day to day repairs continue to be overseen most efficiently by Peter Goode.
Events
The jumble sale in January 2023 raised over £1,000 cabaret and two performances at the hall put on in partnership with Devon In Action were sell-outs.
The committee is now busy planning events for the hall’s centenary celebrations in 2025.
Reserves Policy
The Trustees wish to see the reserves of the Dartington Village Hall Association maintained at a level equivalent to at least 6 months running costs.
Heather Harvey, Peter Gutteridge, Mary Popham, Pam Gorman and John Platt. Trustees of the Dartington Village Hall Association. 02/01/23
Dartington Village Hall Association Financial Statements 31 October 2023 Financial statements fortbe yearended 31 October2023
Dartington Village Hall Association
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General information
Registered number
The association became a registered charity under number 1172861, on 3 May 2017.
Trustees
Mr P Gutteridge Mrs M Popham Mr J Platt Mrs H Harvey Mrs P Gorman
Committee
J Holloway (Chair) Z Clough (Treasurer) V May (Secretary) R Scholefield P Goode C Goode P Prout S Goldsworthy
Accountants
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
Bankers
Lloyds Walthamstow
______ Financial statements for the year ended 31 October 2023
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Dartington Village Hall Association
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Report of the Accountants
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
10 November 2023
______ Financial statements for the year ended 31 October 2023
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Dartington Village Hall Association
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Income and expenditure account , for the year ended 31 October
| Income Hire of hall Donations Other income (jumble, parking etc) Bank interest Expenditure Premises Water rates Insurance Light and heat Repairs & maintenance Cleaning Administration Printing, postage and stationery Advertising Donations Licences Refreshments Financial and professional Accountancy Other professional fees Depreciation Excess of income over expenditure |
2022 £ 12,869 1,134 240 - 14,243 268 852 1,268 2,453 1,637 6,478 78 - - - 121 199 200 80 1,850 2,130 5,436 |
2023 £ 15,746 - 1,476 82 |
|---|---|---|
| 17,304 810 987 1,741 7,043 1,847 |
||
| 12,428 80 - 400 42 309 |
||
| 831 250 675 1,850 |
||
| 2,775 | ||
| 1,270 |
______ Financial statements for the year ended 31 October 2023
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Dartington Village Hall Association
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Balance sheet , at 31 October
| Note Fixed assets Tangible assets 2 Current assets Debtors Cash at bank and in hand Creditors:amounts falling due within 1 year Net current assets Net assets Financed by Reserves 3 Capital grants applied Capital grants unapplied |
2022 £ 99,164 99,164 - 35,042 35,042 200 34,842 134,006 57,286 54,513 22,207 134,006 |
2023 £ 97,313 |
|---|---|---|
| 97,313 | ||
| - 38,213 |
||
| 38,213 250 |
||
| 37,963 | ||
| 135,276 | ||
| 58,556 54,513 22,207 |
||
| 135,276 |
Z Clough Treasurer 10 November 2023
______ Financial statements for the year ended 31 October 2023
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Dartington Village Hall Association
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Notes to the financial statements, at 31 October 2023
1. Accounting policies
Accounting convention
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
Fixed assets and depreciation
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
Stocks and work in progress
Stocks and work in progress are shown in the balance sheet at cost.
Debtors and creditors
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
Income
Income as shown in the accounts represents sales on an accrual basis.
2. Tangible fixed assets
| Cost At 1 November 2022 Additions Disposals At 31 October 2023 Depreciation At 1 November 2022 Provided during year Disposals At 31 October 2023 Net book value At 1 November 2022 At 31 October 2023 3. Reserves Balance brought forward Excess of income over expenditure Balance carried forward |
Fixtures and Premises fittings £ £ 91,929 12,132 - - - - 91,929 12,132 - 4,897 - 1,850 - - - 6,747 91,929 7,235 95,743 5,385 2022 £ 51,850 5,436 57,286 |
Total £ 104,060 - - |
|---|---|---|
| 104,060 | ||
| 4,897 1,850 - |
||
| 6,747 | ||
| 99,163 | ||
| 97,313 | ||
| 2023 £ 57,286 1,270 |
||
| 58,556 |
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Financial statements for the year ended 31 October 2023
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Dartington Village Hall Association Financial statements fortbe yearended 31 October2023