## **Dartington Village Hall Association- Trustees Report 1 November 2022- 31 October 2023**
## **Introduction**
The Dartington Village Hall Association is registered charity (charity number 1172861) with the following objective:-
‘A well maintained and fit for purpose village hall for the use of the inhabitants of the parish of Dartington without distinction of sex, sexual orientation, race or of political, religious or other opinions and in particular for the use of meetings, lectures and classes or for other forms of recreation, business and leisure time occupation in the interests of social welfare with the objective of improving the conditions of life for said inhabitants.’
The charity’s trustees are Heather Harvey, Peter Gutteridge, Pam Gorman, John Platt and Mary Popham.
The committee, which oversees the day to day management of hall, is chaired by Jeremy Holloway and the treasurer is Zoe Clough. The Trustees are very grateful to all the members of the management committee for their dedication, hard work and time, which they give voluntarily.
## **Use of Hall**
Bookings continue to be very strong. Most are weekly regulars and range from lindy hop dancing to yoga. We have two art groups, an art class, clog and folk dancers and even a bubble magician working up his act. The WI, the parish council and the drum circle use the hall once a month and the youth club every 2 weeks. Other organisations, like the NCT, are fitted in around the regulars. The weekend are mostly one off bookings: parties, table top sales, a violin group, singing groups wakes and weddings and even sound baths. The 6.30am yoga group come 3 times a week.
The small room is used mostly for meetings and therapy sessions also several bands , including U3A folk group. Many and varied people benefit from our hall. The numerous enquiries and bookings are managed very efficiently by Rachel Schofield and Elke, Val, Lil, Zoe , Peter and Colleen all put much effort into making it welcoming place.
## **Improvements to and Maintenance of the Hall**
Another busy year with the floor sanded, the kitchen revamped and further improvements to the stage. The clock has been restored and rehung.
On-going maintenance, such as the fire safety and gas checks, as well as day to day repairs continue to be overseen most efficiently by Peter Goode.
## **Events**
The jumble sale in January 2023 raised over £1,000 cabaret and two performances at the hall put on in partnership with Devon In Action were sell-outs.
The committee is now busy planning events for the hall’s centenary celebrations in 2025.
## **Reserves Policy**
The Trustees wish to see the reserves of the Dartington Village Hall Association maintained at a level equivalent to at least 6 months running costs.
_Heather Harvey, Peter Gutteridge, Mary Popham, Pam Gorman and John Platt. Trustees of the Dartington Village Hall Association. 02/01/23_
Dartington Village Hall Association
Financial Statements
31 October 2023
Financial statements fortbe yearended 31 October2023
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **General information**
## **Registered number**
The association became a registered charity under number 1172861, on 3 May 2017.
## **Trustees**
Mr P Gutteridge Mrs M Popham Mr J Platt Mrs H Harvey Mrs P Gorman
## **Committee**
J Holloway (Chair) Z Clough (Treasurer) V May (Secretary) R Scholefield P Goode C Goode P Prout S Goldsworthy
## **Accountants**
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
## **Bankers**
Lloyds Walthamstow
**__________________________________________ Financial statements for the year ended 31 October 2023**
**2**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Report of the Accountants**
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
10 November 2023
**__________________________________________ Financial statements for the year ended 31 October 2023**
**3**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Income and expenditure account** , for the year ended 31 October
|**Income**
Hire of hall
Donations
Other income (jumble, parking etc)
Bank interest
**Expenditure**
**Premises**
Water rates
Insurance
Light and heat
Repairs & maintenance
Cleaning
**Administration**
Printing, postage and stationery
Advertising
Donations
Licences
Refreshments
**Financial and professional**
Accountancy
Other professional fees
Depreciation
**Excess of income over expenditure**|**2022**
**£**
12,869
1,134
240
-
14,243
268
852
1,268
2,453
1,637
6,478
78
-
-
-
121
199
200
80
1,850
2,130
**5,436**|**2023**
**£**
15,746
-
1,476
82|
|---|---|---|
|||17,304
810
987
1,741
7,043
1,847|
|||12,428
80
-
400
42
309|
|||831
250
675
1,850|
|||2,775|
|||**1,270**|
**__________________________________________ Financial statements for the year ended 31 October 2023**
**4**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Balance sheet** , at 31 October
|**Note**
**Fixed assets**
Tangible assets
**2**
**Current assets**
Debtors
Cash at bank and in hand
**Creditors:**amounts falling due within 1 year
**Net current assets**
**Net assets**
**Financed by**
Reserves
**3**
Capital grants applied
Capital grants unapplied|**2022**
**£**
99,164
99,164
-
35,042
35,042
200
34,842
**134,006**
57,286
54,513
22,207
**134,006**|**2023**
**£**
97,313|
|---|---|---|
|||97,313|
|||-
38,213|
|||38,213
250|
|||37,963|
|||**135,276**|
|||58,556
54,513
22,207|
|||**135,276**|
Z Clough Treasurer 10 November 2023
**__________________________________________ Financial statements for the year ended 31 October 2023**
**5**
_**Dartington Village Hall Association**_
## **__________________________________________**
## **Notes to the financial statements,** at 31 October 2023
## **1. Accounting policies**
## **Accounting convention**
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
## **Fixed assets and depreciation**
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
## **Stocks and work in progress**
Stocks and work in progress are shown in the balance sheet at cost.
## **Debtors and creditors**
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
## **Income**
Income as shown in the accounts represents sales on an accrual basis.
## **2. Tangible fixed assets**
|**Cost**
At 1 November 2022
Additions
Disposals
At 31 October 2023
**Depreciation**
At 1 November 2022
Provided during year
Disposals
At 31 October 2023
**Net book value**
At 1 November 2022
At 31 October 2023
**3. Reserves**
Balance brought forward
Excess of income over expenditure
Balance carried forward|_Fixtures and_
_Premises_
_fittings_
**£**
**£**
91,929
12,132
-
-
-
-
91,929
12,132
-
4,897
-
1,850
-
-
-
6,747
91,929
7,235
95,743
5,385
**2022**
**£**
51,850
5,436
57,286|_Total_
**£**
104,060
-
-|
|---|---|---|
|||104,060|
|||4,897
1,850
-|
|||6,747|
|||99,163|
|||97,313|
|||**2023**
**£**
57,286
1,270|
|||58,556|
**_____________________________** ~~**________**~~ **____** ~~**_**~~
**Financial statements for the year ended 31 October 2023**
**6**
Dartington Village Hall Association
Financial statements fortbe yearended 31 October2023