Dartington Village Hall Association- Trustees Report 1 November 2021- 31 October 2022
Introduction
The Dartington Village Hall Association is registered charity (charity number 1172861) with the following objective:-
‘A well maintained and fit for purpose village hall for the use of the inhabitants of the parish of Dartington without distinction of sex, sexual orientation, race or of political, religious or other opinions and in particular for the use of meetings, lectures and classes or for other forms of recreation, business and leisure time occupation in the interests of social welfare with the objective of improving the conditions of life for said inhabitants.’
The charity’s trustees are Peter Gutteridge, Pam Gorman, John Platt and Mary Popham.
The committee, which oversees the day to day management of hall, is following David Coleman resignation, chaired by Jeremy Holloway and the treasurer is Zoe Clough. The Trustees are very grateful to all the members, all of who are volunteers, of the management committee for their dedication and hard work.
Use of Hall
Bookings continue to be strong with many new enquiries. The folk dancers, clog dancers, artists and yoga groups have been coming for many years but as more people use the hall our popularity is spreading. The small room is getting more use often by therapists. Having an independent entrance to the small room is an advantage. The Trustees are very grateful to Rachel Scholefield for managing the hall bookings so well,
Improvements to and Maintenance of the Hallthe Hall
This has been a busy with the stage woodwork improvements completed , stage curtains hung and the sound and lighting rig installed. These works cost £6492 in total.
Ongoing maintenance is a necessary outlay. We’ve had to buy new door handles, taps, loo seats which is wear and tear and therefore not recoverable, despite some of it being caused by heavy handed hirers! We are lucky to have Al Wyatt on hand as our plumber and Peter, Colleen, Val and Lil as volunteer caretakers!
Events
The cabaret put on by the Dartington Village Hall Association in November 2022 to celebrate the completion of the stage improvements was a huge success and raised a total of £800 for 2 local charities, Lifeworks and the South West Children’s Charity.
Reserves Policy
The Trustees wish to see the reserves of the Dartington Village Hall Association maintained at a level equivalent to at least 6 months running costs i.e. approx. £4,000.
Peter Gutteridge, Mary Popham, Pam Gorman and John Platt. Trustees of the Dartington Village Hall Association.
Dartington Village Hall Association Financial Statements 31 October 2022 Financial statements fortbe yearended 31 October2022
Dartington Village Hall Association
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General information
Registered number
The association became a registered charity under number 1172861, on 3 May 2017.
Trustees
Mr P Gutteridge Mrs M Popham Mr J Platt
Committee
Z Clough (Treasurer) V May (Secretary) R Scholefield P Goode C Goode P Prout J Holloway
Accountants
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
Bankers
Lloyds Walthamstow
______ Financial statements for the year ended 31 October 2022
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Dartington Village Hall Association
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Report of the Accountants
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
8 November 2022
______ Financial statements for the year ended 31 October 2022
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Dartington Village Hall Association
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Income and expenditure account , for the year ended 31 October
| Income Hire of hall Donations Other income (jumble, parking etc) Expenditure Premises Water rates Insurance Light and heat Repairs & maintenance Cleaning Administration Printing, postage and stationery Advertising Refreshments Financial and professional Accountancy Other professional fees Depreciation Excess of income over expenditure |
2021 £ 6,803 - 232 7,035 178 829 944 1,894 1,167 5,012 6 - - 6 200 485 1,202 1,887 130 |
2022 £ 12,869 1,134 240 |
|---|---|---|
| 14,243 268 852 1,268 2,453 1,637 |
||
| 6,478 78 - 121 |
||
| 199 200 80 1,850 |
||
| 2,130 | ||
| 5,436 |
______ Financial statements for the year ended 31 October 2022
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Dartington Village Hall Association
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Balance sheet , at 31 October
| Note Fixed assets Tangible assets 2 Current assets Debtors Cash at bank and in hand Creditors:amounts falling due within 1 year Net current assets Net assets Financed by Reserves 3 Capital grants applied Capital grants unapplied |
2021 £ 94,541 94,541 - 31,562 31,562 200 31,362 125,903 51,850 48,041 26,012 125,903 |
2022 £ 99,164 |
|---|---|---|
| 99,164 | ||
| - 35,042 |
||
| 35,042 200 |
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| 34,842 | ||
| 134,006 | ||
| 57,286 54,513 22,207 |
||
| 134,006 |
Z Clough Treasurer 8 November 2022
______ Financial statements for the year ended 31 October 2022
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Dartington Village Hall Association
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Notes to the financial statements, at 31 October 2022
1. Accounting policies
Accounting convention
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
Fixed assets and depreciation
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
Stocks and work in progress
Stocks and work in progress are shown in the balance sheet at cost.
Debtors and creditors
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
Income
Income as shown in the accounts represents sales on an accrual basis.
2. Tangible fixed assets
| Cost At 1 November 2021 Additions Disposals At 31 October 2022 Depreciation At 1 November 2021 Provided during year Disposals At 31 October 2022 Net book value At 1 November 2021 At 31 October 2022 3. Reserves Balance brought forward Excess of income over expenditure Balance carried forward |
Fixtures and Premises fittings £ £ 91,929 5,659 - 6,473 - - 91,929 12,132 - 3,047 - 1,850 - - - 4,897 91,929 2,612 95,743 7,235 2021 £ 51,720 130 51,850 |
Total £ 97,588 6,473 - |
|---|---|---|
| 104,061 | ||
| 3,047 1,850 - |
||
| 4,897 | ||
| 94,541 | ||
| 99,164 | ||
| 2022 £ 51,850 5,436 |
||
| 57,286 |
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Financial statements for the year ended 31 October 2022
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Dartington Village Hall Association Financial statements fortbe yearended 31 October2022