## **Dartington Village Hall Association- Trustees Report 1 November 2021- 31 October 2022**
## **Introduction**
The Dartington Village Hall Association is registered charity (charity number 1172861) with the following objective:-
‘A well maintained and fit for purpose village hall for the use of the inhabitants of the parish of Dartington without distinction of sex, sexual orientation, race or of political, religious or other opinions and in particular for the use of meetings, lectures and classes or for other forms of recreation, business and leisure time occupation in the interests of social welfare with the objective of improving the conditions of life for said inhabitants.’
The charity’s trustees are Peter Gutteridge, Pam Gorman, John Platt and Mary Popham.
The committee, which oversees the day to day management of hall, is following David Coleman resignation, chaired by Jeremy Holloway and the treasurer is Zoe Clough. The Trustees are very grateful to all the members, all of who are volunteers, of the management committee for their dedication and hard work.
## **Use of Hall**
Bookings continue to be strong with many new enquiries. The folk dancers, clog dancers, artists and yoga groups have been coming for many years but as more people use the hall our popularity is spreading. The small room is getting more use often by therapists. Having an independent entrance to the small room is an advantage. The Trustees are very grateful to Rachel Scholefield for managing the hall bookings so well,
## **Improvements to and Maintenance of the Hallthe Hall**
This has been a busy with the stage woodwork improvements completed , stage curtains hung and the sound and lighting rig installed. These works cost £6492 in total.
Ongoing maintenance is a necessary outlay. We’ve had to buy new door handles, taps, loo seats which is wear and tear and therefore not recoverable, despite some of it being caused by heavy handed hirers! We are lucky to have Al Wyatt on hand as our plumber and Peter, Colleen, Val and Lil as volunteer caretakers!
## **Events**
The cabaret put on by the Dartington Village Hall Association in November 2022 to celebrate the completion of the stage improvements was a huge success and raised a total of £800 for 2 local charities, Lifeworks and the South West Children’s Charity.
## **Reserves Policy**
The Trustees wish to see the reserves of the Dartington Village Hall Association maintained at a level equivalent to at least 6 months running costs i.e. approx. £4,000.
_Peter Gutteridge, Mary Popham, Pam Gorman and John Platt. Trustees of the Dartington Village Hall Association._
Dartington Village Hall Association
Financial Statements
31 October 2022
Financial statements fortbe yearended 31 October2022
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **General information**
## **Registered number**
The association became a registered charity under number 1172861, on 3 May 2017.
## **Trustees**
Mr P Gutteridge Mrs M Popham Mr J Platt
## **Committee**
Z Clough (Treasurer) V May (Secretary) R Scholefield P Goode C Goode P Prout J Holloway
## **Accountants**
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
## **Bankers**
Lloyds Walthamstow
**__________________________________________ Financial statements for the year ended 31 October 2022**
**2**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Report of the Accountants**
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
8 November 2022
**__________________________________________ Financial statements for the year ended 31 October 2022**
**3**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Income and expenditure account** , for the year ended 31 October
|**Income**
Hire of hall
Donations
Other income (jumble, parking etc)
**Expenditure**
**Premises**
Water rates
Insurance
Light and heat
Repairs & maintenance
Cleaning
**Administration**
Printing, postage and stationery
Advertising
Refreshments
**Financial and professional**
Accountancy
Other professional fees
Depreciation
**Excess of income over expenditure**|**2021**
**£**
6,803
-
232
7,035
178
829
944
1,894
1,167
5,012
6
-
-
6
200
485
1,202
1,887
**130**|**2022**
**£**
12,869
1,134
240|
|---|---|---|
|||14,243
268
852
1,268
2,453
1,637|
|||6,478
78
-
121|
|||199
200
80
1,850|
|||2,130|
|||**5,436**|
**__________________________________________ Financial statements for the year ended 31 October 2022**
**4**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Balance sheet** , at 31 October
|**Note**
**Fixed assets**
Tangible assets
**2**
**Current assets**
Debtors
Cash at bank and in hand
**Creditors:**amounts falling due within 1 year
**Net current assets**
**Net assets**
**Financed by**
Reserves
**3**
Capital grants applied
Capital grants unapplied|**2021**
**£**
94,541
94,541
-
31,562
31,562
200
31,362
**125,903**
51,850
48,041
26,012
**125,903**|**2022**
**£**
99,164|
|---|---|---|
|||99,164|
|||-
35,042|
|||35,042
200|
|||34,842|
|||**134,006**|
|||57,286
54,513
22,207|
|||**134,006**|
Z Clough Treasurer 8 November 2022
**__________________________________________ Financial statements for the year ended 31 October 2022**
**5**
_**Dartington Village Hall Association**_
## **__________________________________________**
## **Notes to the financial statements,** at 31 October 2022
## **1. Accounting policies**
## **Accounting convention**
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
## **Fixed assets and depreciation**
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
## **Stocks and work in progress**
Stocks and work in progress are shown in the balance sheet at cost.
## **Debtors and creditors**
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
## **Income**
Income as shown in the accounts represents sales on an accrual basis.
## **2. Tangible fixed assets**
|**Cost**
At 1 November 2021
Additions
Disposals
At 31 October 2022
**Depreciation**
At 1 November 2021
Provided during year
Disposals
At 31 October 2022
**Net book value**
At 1 November 2021
At 31 October 2022
**3. Reserves**
Balance brought forward
Excess of income over expenditure
Balance carried forward|_Fixtures and_
_Premises_
_fittings_
**£**
**£**
91,929
5,659
-
6,473
-
-
91,929
12,132
-
3,047
-
1,850
-
-
-
4,897
91,929
2,612
95,743
7,235
**2021**
**£**
51,720
130
51,850|_Total_
**£**
97,588
6,473
-|
|---|---|---|
|||104,061|
|||3,047
1,850
-|
|||4,897|
|||94,541|
|||99,164|
|||**2022**
**£**
51,850
5,436|
|||57,286|
**_____________________________** ~~**________**~~ **____** ~~**_**~~
**Financial statements for the year ended 31 October 2022**
**6**
Dartington Village Hall Association
Financial statements fortbe yearended 31 October2022