Dartington Village Hall Association- Trustees Report 1 November 2020- 31 October 2021
Introduction
The Dartington Village Hall Association is registered charity (charity number 1172861) with the following objective:-
‘A well maintained and fit for purpose village hall for the use of the inhabitants of the parish of Dartington without distinction of sex, sexual orientation, race or of political, religious or other opinions and in particular for the use of meetings, lectures and classes or for other forms of recreation, business and leisure time occupation in the interests of social welfare with the objective of improving the conditions of life for said inhabitants.’
The charity’s trustees are Joyce Wynne, Peter Gutteridge, Pam Gorman, John Platt and Mary Popham.
The committee, which oversees the day to day management of hall, is chaired by David Coleman and the treasurer is Zoe Clough. The Trustees are very grateful to all the members, all of who are volunteers, of the management committee for their dedication and hard work.
Use of Hall
At the beginning of the year various Covid-19 restrictions were still in place and the main use was was by support groups, including the youth club ,Radiant Mamas , Lifeworks and Chandra.
In 2021 bookings gradually returned to normal. Every evening were booked by regular classes and most of the weekdays were fully booked. The Silver Churn country and western night takes place on the first Saturday in each month. A Totnes art group, Lindy hop dancing and sound bathing with gongs are among many new hirers. There was not always space in the diary for the many other requests for bookings. Children’s and grown-up party bookings also picked up.
The small room is being use more by several small music groups, as well as for Dartington Parish Council and other meetings.
Grants Received
The Association received further Covid-19 business support grants totalling £18,603 from South Hams District Council in 2021.
Improvements to the Hall
The main expense for the year was replacement of the fencing and gate to the front of the hall. More minor improvements included replacing the washbasin taps to a push release model in order to save water.
Regular six monthly fire equipment inspections are carried out by Totnes fire protection services along with monthly checks on the alarm and lighting systems. The main kitchen door handles had become worn and were causing problems so these were replaced and now have a more substantial 30 minute fire regulation handle fitted. A new lock was also fitted on to the PVC door to the rear lobby after it was discovered that it could be locked from the inside causing an escape issue in case of fire.
Improvements to the stage area were also planned during the year.
Reserves Policy
The Trustees wish to see the reserves of the Dartington Village Hall Association maintained at a level equivalent to at least 6 months running costs i.e. approx. £4,000.
Joyce Wynne, Peter Gutteridge, Mary Popham, Pam Gorman and John Platt. Trustees of the Dartington Village Hall Association. 28/02/22
Dartington Village Hall Association Financial Statements 31 October 2021 Financial statements fortbe yearended 31 October2021
Dartington Village Hall Association
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General information
Registered number
The association became a registered charity under number 1172861, on 3 May 2017.
Trustees
Mr P Gutteridge Mrs M Popham Mrs J Wynne Mrs P Gorman Mr J Platt
D Coleman Z Clough V May D Wakeham R Scholefield P Goode C Goode P Prout J Holloway
Accountants
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
Bankers
Lloyds Walthamstow
______ Financial statements for the year ended 31 October 2021
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Dartington Village Hall Association
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Report of the Accountants
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
10 November 2021
______ Financial statements for the year ended 31 October 2021
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Dartington Village Hall Association
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Income and expenditure account , for the year ended 31 October
| Income Hire of hall Donations Other income (jumble, parking etc) Expenditure Premises Water rates Insurance Light and heat Repairs & maintenance Cleaning Administration Printing, postage and stationery Advertising Refreshments Financial and professional Accountancy Other professional fees Depreciation Excess of income over expenditure |
2020 £ 7,258 - 1,507 8,765 344 869 1,111 2,952 1,314 6,590 48 50 7 105 200 240 1,202 1,642 428 |
2021 £ 6,803 - 232 |
|---|---|---|
| 7,035 178 829 956 1,894 1,167 |
||
| 5,024 6 - - |
||
| 6 200 485 1,202 |
||
| 1,887 | ||
| 118 |
______ Financial statements for the year ended 31 October 2021
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Dartington Village Hall Association
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Balance sheet , at 31 October
| Note Fixed assets Tangible assets 2 Current assets Debtors Cash at bank and in hand Creditors:amounts falling due within 1 year Net current assets Net assets Financed by Reserves 3 Capital grants applied Capital grants unapplied |
2020 £ 95,743 95,743 - 11,227 11,227 200 11,027 106,770 51,720 48,041 7,009 106,770 |
2021 £ 94,541 |
|---|---|---|
| 94,541 | ||
| - 31,550 |
||
| 31,550 200 |
||
| 31,350 | ||
| 125,891 | ||
| 51,838 48,041 26,012 |
||
| 125,891 |
Z Clough Treasurer 10 November 2021
______ Financial statements for the year ended 31 October 2021
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Dartington Village Hall Association
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Notes to the financial statements, at 31 October 2021
1. Accounting policies
Accounting convention
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
Fixed assets and depreciation
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
Stocks and work in progress
Stocks and work in progress are shown in the balance sheet at cost.
Debtors and creditors
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
Income
Income as shown in the accounts represents sales on an accrual basis.
2. Tangible fixed assets
| Cost At 1 November 2020 Additions Disposals At 31 October 2021 Depreciation At 1 November 2020 Provided during year Disposals At 31 October 2021 Net book value At 1 November 2020 At 31 October 2021 3. Reserves Balance brought forward Excess of income over expenditure Balance carried forward |
Fixtures and Premises fittings £ £ 91,929 5,659 - - - - 91,929 5,659 - 1,845 - 1,202 - - - 3,047 91,929 3,814 95,743 2,612 2020 £ 51,292 428 51,720 |
Total £ 97,588 - - |
|---|---|---|
| 97,588 | ||
| 1,845 1,202 - |
||
| 3,047 | ||
| 95,743 | ||
| 94,541 | ||
| 2021 £ 51,720 118 |
||
| 51,838 |
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Financial statements for the year ended 31 October 2021
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Dartington Village Hall Association Financial statements fortbe yearended 31 October2021