## **Dartington Village Hall Association- Trustees Report 1 November 2020- 31 October 2021**
## **Introduction**
The Dartington Village Hall Association is registered charity (charity number 1172861) with the following objective:-
‘A well maintained and fit for purpose village hall for the use of the inhabitants of the parish of Dartington without distinction of sex, sexual orientation, race or of political, religious or other opinions and in particular for the use of meetings, lectures and classes or for other forms of recreation, business and leisure time occupation in the interests of social welfare with the objective of improving the conditions of life for said inhabitants.’
The charity’s trustees are Joyce Wynne, Peter Gutteridge, Pam Gorman, John Platt and Mary Popham.
The committee, which oversees the day to day management of hall, is chaired by David Coleman and the treasurer is Zoe Clough. The Trustees are very grateful to all the members, all of who are volunteers, of the management committee for their dedication and hard work.
## **Use of Hall**
At the beginning of the year various Covid-19 restrictions were still in place and the main use was was by support groups, including the youth club ,Radiant Mamas , Lifeworks and Chandra.
In 2021 bookings gradually returned to normal. Every evening were booked by regular classes and most of the weekdays were fully booked. The Silver Churn country and western night takes place on the first Saturday in each month. A Totnes art group, Lindy hop dancing and sound bathing with gongs are among many new hirers. There was not always space in the diary for the many other requests for bookings. Children’s and grown-up party bookings also picked up.
The small room is being use more by several small music groups, as well as for Dartington Parish Council and other meetings.
## **Grants Received**
The Association received further Covid-19 business support grants totalling £18,603 from South Hams District Council in 2021.
## **Improvements to the Hall**
The main expense for the year was replacement of the fencing and gate to the front of the hall. More minor improvements included replacing the washbasin taps to a push release model in order to save water.
Regular six monthly fire equipment inspections are carried out by Totnes fire protection services along with monthly checks on the alarm and lighting systems. The main kitchen door handles had become worn and were causing problems so these were replaced and now have a more substantial 30 minute fire regulation handle fitted. A new lock was also fitted on to the PVC door to the rear lobby after it was discovered that it could be locked from the inside causing an escape issue in case of fire.
Improvements to the stage area were also planned during the year.
## **Reserves Policy**
The Trustees wish to see the reserves of the Dartington Village Hall Association maintained at a level equivalent to at least 6 months running costs i.e. approx. £4,000.
_Joyce Wynne, Peter Gutteridge, Mary Popham, Pam Gorman and John Platt. Trustees of the Dartington Village Hall Association. 28/02/22_
Dartington Village Hall Association
Financial Statements
31 October 2021
Financial statements fortbe yearended 31 October2021
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **General information**
## **Registered number**
The association became a registered charity under number 1172861, on 3 May 2017.
## **Trustees**
Mr P Gutteridge Mrs M Popham Mrs J Wynne Mrs P Gorman Mr J Platt
D Coleman Z Clough V May D Wakeham R Scholefield P Goode C Goode P Prout J Holloway
## **Accountants**
Golden Valley Solutions Limited 21 Oaklands Park Buckfastleigh Devon TQ11 0BW
## **Bankers**
Lloyds Walthamstow
**__________________________________________ Financial statements for the year ended 31 October 2021**
**2**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Report of the Accountants**
to the members of Dartington Village Hall Association
In accordance with your instructions, we have prepared the accounts which comprise the Income and Expenditire Account, the Balance Sheet and the related notes from the accounting records of the association and on the basis of information and explanations you have given to us.
We have not carried out an audit and consequently we do not express any opinion on these accounts.
TR Bowden Golden Valley Solutions Ltd Accountants Buckfastleigh
10 November 2021
**__________________________________________ Financial statements for the year ended 31 October 2021**
**3**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Income and expenditure account** , for the year ended 31 October
|**Income**
Hire of hall
Donations
Other income (jumble, parking etc)
**Expenditure**
**Premises**
Water rates
Insurance
Light and heat
Repairs & maintenance
Cleaning
**Administration**
Printing, postage and stationery
Advertising
Refreshments
**Financial and professional**
Accountancy
Other professional fees
Depreciation
**Excess of income over expenditure**|**2020**
**£**
7,258
-
1,507
8,765
344
869
1,111
2,952
1,314
6,590
48
50
7
105
200
240
1,202
1,642
**428**|**2021**
**£**
6,803
-
232|
|---|---|---|
|||7,035
178
829
956
1,894
1,167|
|||5,024
6
-
-|
|||6
200
485
1,202|
|||1,887|
|||**118**|
**__________________________________________ Financial statements for the year ended 31 October 2021**
**4**
## _**Dartington Village Hall Association**_
## **__________________________________________**
## **Balance sheet** , at 31 October
|**Note**
**Fixed assets**
Tangible assets
**2**
**Current assets**
Debtors
Cash at bank and in hand
**Creditors:**amounts falling due within 1 year
**Net current assets**
**Net assets**
**Financed by**
Reserves
**3**
Capital grants applied
Capital grants unapplied|**2020**
**£**
95,743
95,743
-
11,227
11,227
200
11,027
**106,770**
51,720
48,041
7,009
**106,770**|**2021**
**£**
94,541|
|---|---|---|
|||94,541|
|||-
31,550|
|||31,550
200|
|||31,350|
|||**125,891**|
|||51,838
48,041
26,012|
|||**125,891**|
Z Clough Treasurer 10 November 2021
**__________________________________________ Financial statements for the year ended 31 October 2021**
**5**
_**Dartington Village Hall Association**_
## **__________________________________________**
## **Notes to the financial statements,** at 31 October 2021
## **1. Accounting policies**
## **Accounting convention**
The accounts have been prepared under the historic cost convention and in accordance with applicable Financial Reporting Standards.
## **Fixed assets and depreciation**
Fixed assets are shown in the balance sheet at cost, or realisable value, whichever is the lower. Fixtures and fittings are written off at 25% of the reducing balance.
## **Stocks and work in progress**
Stocks and work in progress are shown in the balance sheet at cost.
## **Debtors and creditors**
Debtor and creditor balances are shown on an accrual basis in accordance with SSAP2.
## **Income**
Income as shown in the accounts represents sales on an accrual basis.
## **2. Tangible fixed assets**
|**Cost**
At 1 November 2020
Additions
Disposals
At 31 October 2021
**Depreciation**
At 1 November 2020
Provided during year
Disposals
At 31 October 2021
**Net book value**
At 1 November 2020
At 31 October 2021
**3. Reserves**
Balance brought forward
Excess of income over expenditure
Balance carried forward|_Fixtures and_
_Premises_
_fittings_
**£**
**£**
91,929
5,659
-
-
-
-
91,929
5,659
-
1,845
-
1,202
-
-
-
3,047
91,929
3,814
95,743
2,612
**2020**
**£**
51,292
428
51,720|_Total_
**£**
97,588
-
-|
|---|---|---|
|||97,588|
|||1,845
1,202
-|
|||3,047|
|||95,743|
|||94,541|
|||**2021**
**£**
51,720
118|
|||51,838|
**_____________________________** ~~**________**~~ **____** ~~**_**~~
**Financial statements for the year ended 31 October 2021**
**6**
Dartington Village Hall Association
Financial statements fortbe yearended 31 October2021