Iiwy Tru8te8s' Annual Report for the period ..Ju 2WJ Ju Section A Reference and adiiiiiiistratioii details BROMLEY LIONS CLUB CIO R•ol•t•r•d charlty numb•r111 any) 1172827 Charfty'• prfn¢lp•l addrn 37 SLtfHERLAND AVENUE BIGGIN HILL KENT Po•tcod• TN16 3HE to •pp(*rt trwt•• {Il•ry) 1 MICHAEL PRESIDENT 2 ANDREWANTCUFF SEcRARy 3 L4NCE 8ENNErr TREASURER 4 PEfER U VICE PRESIDEKr MICHAEL BALCOM8E 6 JILL THOIA4S 10 11 12 13 14 15 18 17 18 19 20 Namm of th• tn11t for th• eharlty.ll any, (for axampl•, any cu3todlan tru•t•M) Nam? Dat•8 aGt•d If not for who TAR
Namm and addr••M• of advl••r• Ioptlonal Inforniallon) of advl••r Nam• AddrM• Nam• of chl•f •x•cullv• or nam•• of ••nlor stsff m•mb•fS IOptloMI Inlornwtion) Section B StrLlCtu re, overnance and mana emeiit Dmcrlptlon of th• charfty• tru•ts ASSOCIATION CONSITUTION DATED 1•1 JULY2017 Typo of gov•ming dmOnt How th• tharlty l• con•tttuted CHARITABLE INCORPORATED ORGANISATION Tru8t•o wléctlon mothod8 CONSTITUTION REQUIES PRESIDEKf. 8ECREfARY AND TREASURER (AS ELECTED BY CLU8 MEMBERS) TO BE TRUSTEES. MEMBERSHIP CAN ELECT UP TO A FURTHER 9 TRUSTEE8 AddItsOn gov•rn•nc• l••u•• (Optlon•l Infoffli•donl The ClublCIO18 a Member (Numb8r 48850) of the Intemational Association of Llon8 Club8 and operatoo wlthln Llons Murtlple Dlstrlct 106 (Di8trict 105SE) In accordance with th• 8tandard UK Lion8 Club CIO A••oclatlon Con•titutlon and By••Law•. You m•y ¢hooM to In¢kKJ• additlon81 informallon, r•lev4nt, about.. polici•• otxl proc•dum adopted for the Induction and inlng of truIt•. • the charlty'8 ¢)rganioatSonal gtrudure and any wlder network with whlch the charfty work8,. r8latlon8hlp wfth any r•lat•d parties,. Club Gov•manc•- tho Club hold monthly 8u•lno88 kl•eting• at whiGh m•mb•rn dl•cuM rncoMMw nd rnl•lng •vert• and donlon8. The majorlty of Trujttsi have b••n kn post for • number of yw8. Typically, th• Pre8idont VAII undertake 2 annual ternl8 in office. Now Tru8t808 appolnt•d by virtué of thèir Offir po8ltion have tho opportunty of attendlng a Lion8 D18trict seminar whw focu8e8 on the dutie8 and obllgation• of th•lr Offlc• (for the la•t 2 y•w• th1• ha• b•on c¢)nducted onlln•). major rt•k8 and the •y8t•m and Ddur• to m•nag• th•m. MM•rn B•nn•tL D•vM and Ll hav• Wev1 Chaylty Tfusts• •xperIen. Section C Ob-ectives and activities TAR
Th8 ClublCIO follow the Objects that apply to all Lion8 Clubs, being èxdusprfety charitablo including the advancemerrt of cthzenship (including helping young people to develop through education and utilising their talents), promoting the Voluntary Sector for the public benefit, promoting volunteering, helping towards relieving poverty arK* helping those in need due to natural di8a8ters, the advancement of health and helng those wtth di8abiliti88, promoting con88r¥alion and the improvement and protection of 8nNyronm•nt. Fund Ralslng Actlvltl•s The primary ethos of the ClublCIO ig to rai8e ndS from peopb living in. worklng in or vi8iting the London Borough of Bromley to enabl8 it to make tharitabla grant8 to residants, (x)mmunlty groups or other charitable organisations operatlng within Ihat area who need charftable assistantx. All Club membar8 gNe thèir time fr88ty tn order to achiove this aim and on occasion will give their time as a volunteer to as$t other charitabl• and qua81 charitable organisations to raise funds themselves. Fund8 ar6 raised through licensed street collections, Qulz Nlghts, a Lucky Dip stall at local fairs and festNals and through th• holding of social events. Quiz Nhts arKI social events invariably indude a raffle to rai88 additsonal fvrKIs. Summary of th• obJ•cts of the charlty Set out In It• gov•mlng document Summary of th• rnn acllvlU•• und•rtaken for tho publlc b•nefJt In rnlatlon to tho•• obJoct• Ilnclude wlthln th1• ••etlon th• •tatutory dlaraOn that trust hw• had regard to th• guldanco Imuod by th• Charlty Comml••lon on publk b•n•fft) Charllabl• Grani• lor th• Publk B•n•fft Ch8ritable grants are made after full di8CU8Bion and recommendation by club memr8 and then approved ty th• CIO Trustee8. Tho ClubJCIO ' ordinarily reactive in that it does not usualty reach out to people or organisations but con•lder8 requests for financial or othor assistance on a ¢ag&byuse balis but tho Trustees retain the discretion to make an award without a request {e.g. at Chri8tma8 when a number of local Ghartlies were identified and donation8 made). M08t grants are to assist other ch8ritl88 which operate on the Yronl Ilne, of charftabte a88iStance. Olher grants are to Lion8 appèals (which may be nats'onal or int6mation81 in nature), to local communlty groups aThd to Indtvldual8, atthough when doaling wbth indivÉduals it is customary to pay for item8. ewipmont or con8truGtion work rather than slmply giving cash. Statutory Declaratlon The Trustses of Bromley Lions Club CIO aro fully aware. when considering recommendations by the club memb8ryJhip to make charitabte grants, that such grants must always Satisfy th8 'Public B8nefft' test and that decislon making must in accordance with the Guidanc8 issued by the Chanty Commi88ion. Addltlonal dotsll• ol obJ•thM and actlvldm (OpUon•l Inlomiallon) TAR wth2012
Grnntmaklng Procedur• Initially any request for assistance is rfrferr to tho Club IN8lfare Officer who nduCtS limrted due diligence to ensure requ88ts app8ar legitimate and ar8 whTrn Ihe Club's geographical Jurisdlction. If satisfied, lh8 Welfare Officer bring8 the matter to he Club membership at the next monthty meeting. If accepted and 8 grant is considered reasonable the dub membership ihen r8fer8 the request a8 a recommendation to the Trusteeg who make the final d8Ci8ion. Etther th membership c( th8 Trustees can reject the proposal or refer it back to the Welfare Offi(*r w(th a request to conduct further due diligence. You may choo•• to indude fijrther 8tatem8nts. relevant, about.. policy on grantmaking.. policy programmè related inve8tment' ContritA'On made by volunteers. The Tru8t88s are p6mitted discretion a$ to wtEther to conduct full due diligence for any grant. Ordinarily grants of 8$ than £500 or to ofvr regl8tared charitle8 do not r8qulr8 fuli due dillgence. In the last flnanclal year, the Trustèes dld not consider any of the grants made r8quir8d a full due diligence procedure as whi18t 2 were in excess of £500 they were both to recognised established Charities. Allhouah grnnts are usually di8CU8sed by thè Club membershlp In the monthly meeting8, occasionally Iherè may be extr8me urgency in whith case the membership and Tnjstees are contacted by emaiyphone for approval. In Such c88a$ doCi6ion8 are validated a minutad retro8pecb.vdy at the n8Xt meeting. Section D Achievements and performance TAR PA•rth 2012
Section D Achievements and performance The CIO is the successor to Bromley Lions Club. which vffis originally chartered as a Lions Club on 61h February 1987. This is the seventh year of oper8tion8 a8 a CIO. The CIO ha8 continued the activitie8 of the old Club which, rather by default {duè to other local Lion8 Club8 in the London Boroughs of Bromlay and Croydon havlng c•M•d opwationl) now covering quit• a larga gooaraphical area. Summary of thè maln achl•vom•nts of th• charfty durfng th• y•ar The Club'8 Charity Income for th• last financial year wa8 Ordlnarlly the Trust nSIder that tm tradrtnaF ftjndraislng events and activitTres display a good coverag• cl l¢)cal ar•a8 whllst 8180 hdplr to spread the word of the works of Lions Clubs into a vanety of communitie8. Quiz Nights were held In Broml8y, Beckenham, Haye8, Bygin Hill and Famborough, Lucky Dip 8ta118 wero proserrt at Bwgin Hill, Grove Park and Haye8 evem8 and th•rn wer• Chrl8tma8 collecllon8 at Bromley South Station. Overall. the Club made 43 grant8 (48 the prnvlou8 year) that totalled almost £8.000 compAred to £9.600 in tIK* pr•vlou8 y•ar. Of thi$ sum,. 87% was grarrted to Yrontline, charttl88.' 11 % w•• grontgd for'communhy ben•fft'; 1% wa8 granted In r•8P•Ct of 'F•rnonal hard•hlp 1% vM8 gr•nt8d to Llon8 app•al• & c•u•a•. 97% of the grant8 wero dlr•th or Indlr•cty for b•nafft of re•ldents, mmunttl•• or thoritable organigatiorm YA)rking for th• publlc b8nefft ithin the London Borough of Bromloy. TAR March 2012
Section E Financial review Ordinarily tho CIO aims to have at least £1,000 in rts Administration Fund arKI a minimum of £5,000 in its Charity Fund. There 18 no overdraft faclllty tn plac wlth Its bankern 80 it 18 not POS811e for the CIO bank aOUnts to go overdrawn. Brf•f •t•t•nrt of th• charlty'8 pollw on r•••rv Detall• of any funds mat•rlalty In doficit Furlh•r Ilnanclal r•vlv•rf d•tall8 (Opdonal Infomth) You may choo4• to indude additional infomiauon, where relevarrt about.. the charty's winGipal 8ources of funds (indudlng any fvndraising)., how tXFrlItUTe h88 supportad the kay objectives of th8 chaiity., Invéstment poliw and oty'ectlve8 including any ethical investment policy ado1. Section F Other optional information Section G Declaration Tho trustees declare that they have approvod the trusteè8' report above. Slgnod on b•h•ff of th• charW lu•t• Slqnthr•l•) Full nMi•(•) Tel Ll FWDL£bJ IMDth PrtIon (•g 8KvBtsry. Chalr, otc) g£cQLfAL D• iok TAR 2012
Independent Examiner's Report totheTrustees of the Bromley Llons Club {ClOI Charlty Registratlon Number 1172827 Examination of the charity's accounts lor the perlod 110712023 to 3010612024 Respectlve responslbllltles of trustees and ex8mlner The charity's irustees ale responsible foi ihe preparaiion of the accounts. The charity's trustees consider that an audii is not required lor this year under section 144121 of the Charities Act 2011 Ithe 2011 Act) and thgt an independent examination is needed. It is my responsibility to: ex8mine the 8ccounis under section 145 ofthe 2011 Act to follow ihe procedures laid down in the general Direciions qiven by the Commission under section 145{511bl of the 2011 Act to stale whether particular matters have corne io my attention Ba31s of Independent examlner's report My ex8minatlon was carried out in accord8nce with the gener81 Olrectlons given by the Charitycommission. An examination include5 8 revlewof the 8ccounting records kept by the charity and a comparison ol the accounts presented with those records. It also includes consideratlon of any unusu81 items or disclosures in the accounts and seeking explan8tion8 from you as trustees concerning any such matters. The procedures undert8ken do not provide all the evidence thai would be required in 8n audit bnd consequenily no opinion is given 88 to whether the accounts present a'rrue and fair view, 8nd the report 18 limited to those matters sel out In the next statement. Independent examlner's statement I have completed my examination. I conlirm that no material matters have come to my attentlon In connection with the examination whlch gives me cause to believe that in. 8ny m8teri81 respect: Ihe 8ccounting records were not kept in accordance with section 130 of the Chariiles Act: or the accounts did noi accord wlth the accountlng records: or the accounts dld not complywith Ihe applicable requirements concernln8the lorm and content of accounts set out In the Ch81ities IAccountS 8nd Reports) Regulations 2008 oiher than any requirement that the accounts gNe 8.true and fair. viewwhich is not a matier considered as part of an independent examination. I have no concerns and have come acros5 no other matters in connection withthe examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to bc reached. Tony Skilbeck Independent Examiner Date
CIIARITY COMMISSION FOR ENGLMD WALES Receipts and payments accounts T• CC16a Sectioii A Receipts and payTnents lunds furn Fund Totalld$ 1117 17 V12 IlmT Soty•lEv•D AthMI•L¢4¥0n E•n Fu 14Y• 21WO t•1 21 ¥ty•wend t¢KXRILtLiintslSS1
Section 8 Stateinent of assets and liabilities at tho cnd of the period unrttslrSc Re8trlctsd Admln6Btratlon ndB fund• Dgts11& D4t•ll6
Independent Examiner's Report to the Trustees of the Bromley Llons Club (CIO) Charlty Registration Number 1172827 Examlnatlon of the Charity's accounts tor the perlod 110712023 to 3010612024 Re5pectlve rgsponslbllitles of trustees and examlner The charity's trustees are responsible for ihe prepaiaiion of the o¢¢ounts. The chgrity's trustees consider that an audit Is not required lor this year under section 144121 of the Charities Act 2011 Ithe 2011 Act) andthatan Independeni ex8mination is needed. It is my responsibility 10: examine the accounts under section 145 01 ihe 2011 Act to follow the procedures laid down Sn the general Directlons given bythe Comml88ion under section 14515)Ib) olthe 2011 Act to stele whether particular matters have come to my attentlon Bag13 ol Independent examlner'8 report My examination was carried out in 8ccord8nce with the general Directions given by the Chority Commission. An examination includes a review ofth8 8ccounting records kept bythe ¢harityand a comparison of the accounts presented with those Tecords. It also includes consideretion of any unusual Items or disc108ures in the a¢¢ounts and seeklng expl8nation$ Irom you as trustees concerningany such matters. The procedures undertaken do not provido 811 the evidence thai would be required in en audii and consequently no opinion is given 8$ to whether the accounts present a 'true end fair view. and ihe report 1$ limited to those mattgrs set out In lh8 next statement. Independent examlner's statement I havc ¢ompleted my examination. I confirm th8t no materi81 matters have come to my attentlon In connectlon with the examination which gives me cause to believe that in. any material respect: the accouniing records were not kept in accord8nce with section 130 of the Chariiles Act;or the accounts did not accord wlth the 8ccountlng records: or Ihe accounts did not comply with ihe appllcable requirements concernlng the torm and content of accounts set out in the Charitles (Accounts and Reports) Regulations 2008 otherthan any requirementthat the accounts gNe a'true and fair'viewwhich is nota matter eonsidered as part of an independent examination. I have no concerns and have come across noother matters In connecrion wiihihe examination to whlch attention should be drwm in this report in orderto enable a proper understandlngof the accounts to bo reached. IL Tonyskilbeck Independent Exeminer Date