Trustees’ Annual Report for the period
From 1[st] January 2024 to 31[st] December 2024
Charity name: Pink Champagne Breast Cancer Survivors Dragon Boat Team
Charity registration number: 1172801
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote and protect the physical and mental health of those who have had treatment for Breast Cancer, in particular, but not exclusively by, the provision of support, practical advice and recreational activities in Dragon Boat racing. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Organise weekly practices weather permitting, coaching and training sessions for the team. Evening sessions during the summer months. Regular attendance by 20-30 paddlers from a current membership of 45. Paying for a safety boat in the winter months and always having regard to Health and Safety matters on and off the water. Funds raised are used for Maintenance and Storage of the Dragon Boats, any kit which is purchased for the team, payment of registration fees for Dragon Boat Racing events both nationally and internationally. Organising fundraising events and also giving talks - not only to raise funds but also awareness of our Charity’s aims. We use display boards to raise our profile in various locations. Our Charity supports any of our members who become unable to paddle by offering a non-paddling membership in order that they continue to enjoy the friendship and support. There is a Hardship Fund available to allow all our members, if required, to be able to attend UK events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | As a Charity we have regard to the guidance issued by the Charity Commission on public benefit and seek to continue to carry out our purposes as detailed above. A recent members survey revealed the following personal benefits of membership;“Improved |
fitness level; meet likeminded people; It’s something positive to come out of Breast Cancer”, “Social, fitness, ability to discuss worries and fears regarding breast cancer, new experiences”, “Being a member greatly benefits me, both mentally and physically. Being on a team with strong women is very inspiring and motivational. It’s an amazing feeling being part of a team.”
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our Charity relies greatly on volunteers for its success. The Board of Trustees is entirely made up of volunteers who are also members and have experience of Breast Cancer. Our female helms are also from our membership and volunteers whom we have financed in training. Our male helmsman is a non- cancer volunteer who is also a Coach/Trainer. We benefit from countless hours of help from our families, friends and local businesses who continually support and strengthen our team whether at home or abroad. |
| Other | We also benefit from being able to use the Hengistbury Head Outdoor Centre where we store our boats and the Adult Sailors Club who supply us with a Safety Boat during the winter months. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20S | Created two support groups to organise a sponsored marathon paddle; and prepare for Pink October in order to raise awareness of breast cancer. It was agreed with members to increase the focus on training for our paddling technique and stamina. To that end we employed the services of a GB coach who gave members individual feedback. Improvements in performance were evident when two Pink Champagne teams went to the international dragon boat festival in Barcelona and we won a silver medal. In addition, we joined the Bournemouth Outriggers Canoe Club, to provide additional training opportunities for our members and gain experience of paddling on the open sea. In May and June, we had reciprocal paddling sessions with the Swanage Gig Rowing Club. This facilitated us spreading the awareness of undertaking exercise after breast cancer surgery and also providing members with the opportunity to have an alternative paddling/ rowing experience. The above events benefit our members through improved physical fitness and endurance, wellbeing and support for each other as Breast Cancer survivors. In August, we organised a sponsored marathon paddle through Christchurch and up and down the River Stour. It was arranged to coincide with the annual Christchurch Carnival whose committee we worked very closely with and Pink Champagne was selected as one of its chosen charities to sponsor. We also partook of the carnival parade and were awarded first prize for our entry which included towing a dragon boat through Christchurch. In October, we arranged for the following buildings to be lit up in Pink lights: Sherborne Abbey, Wimborne Minster, The Priory Christchurch, the library at Bournemouth University and the Ferris Wheel on the Bournemouth |
seafront. We have established a Donations page and increased our profile by setting up an Instagram page and regularly updating our Facebook profile. We have used these fundraising events as an opportunity to raise awareness of breast cancer and the side effects of treatment such as Lymphoedema. Dragon boating helps to reduce the impact of these side effects on our members’ lives.
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the financial year Pink Champagne had £33,414 in its bank accounts. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Pink Champagne’s policy is to hold sufficient reserves to cover any unforeseen expenses that may occur e.g. boat replacement, safety equipment, repairs etc. Bournemouth, Christchurch & Poole Council (BCP) is likely to transfer the Hengistbury Head Outdoor Centre by means of a community asset transfer to a newly incorporated community benefit society, with which Pink Champagne closely works. Many of the club’s members have become lifetime members of the new society. We anticipate that we will have to contribute to the capital costs of the redevelopment in return for reduced future rental payments. Such a capital contribution will come from reserves. Funds of approximately £400 per member are required to enter the next IBPCC event which is to take place in France in 2026 with 24 members in attendance. Coronavirus has impressed on us the need to maintain ample reserves as we have not been able to hold our Annual Festival, which was our key fund raiser, due to a lack of facilities since the pandemic. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties about Pink Champagne continuing to operate. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Annual Festival Craft Stalls Marathon Paddle Donations: Going for Bust Wonderful.Org online donation site |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Pink Champagne does not have a separate investment policy. All excess funds are kept in a deposit account with instant access. |
| A description of the principal risks facing the charity |
Para 1.46 | The greatest risk facing the charity relates to the redevelopment of the Hengistbury Head Outdoor centre which could affect our ability to paddle in the harbour and/or organise fundraising festivals in the future. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Invitation to apply. Nominations to be proposed and seconded by members. Election at AGM if more nominations than positions. Guidance through publications from Charity Commission – Essential Trustee – What you need to Know. All current Trustees available for advice if members are interested in the role. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Code of Conduct for Trustees/Copy of Constitution and Annual Report and Accounts. Any other relevant literature from Charity Commission |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Currently managed by 6 Trustees. (Min 4/Max 10 required). Some members responsible for other activities within the organisation e.g. Travel/Social/ Media/Coach, Paddling, PR and Social Media |
| Relationship with any related parties |
Para 1.51 | None |
| Other | N/A |
Reference and Administrative details
| Charity name | Pink Champagne Breast Cancer Survivors Dragon Boat Team |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1172801 |
| Charity’s principal address | Hengistbury Head Outdoor Education Centre The Broadway Southbourne Bournemouth BH6 4EN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| MaryO’Sullivan | Treasurer | 1/1/2024 – 25/3/2025 | ||
| Angie Davies | Team Manager | |||
| Ann Scovell | Secretary/ Membership |
|||
| Irene White | Fundraising | |||
| Carolyn Brooke | Welfare/Kit | |||
| Nicola Mayhew | Chairman | Appointed 25/3/25 | ||
| Natalie Peevor | Fundraising | Appointed 25/3/25 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Ann Scovell Signature(s) Mary O’Sullivan Ann Scovell Full name(s) Mary O’Sullivan Position (eg Secretary, Treasurer Secretary Chair, etc) Date 25/03/25
Charity Name No Pink Champagne Breast Cancer Survivors Dragon Boat Team 11
Receipts and payments accoun
Period start date For the period from To 1/1/2024
Section A Receipts and payments
Unrestricted funds
Restricted funds
Endowment funds
to the nearest £ to the nearest £ to the nearest £
A1 Receipts Memberships & Subscriptions 3,602 - - Donations 516 - - Kit 264 - - Fundraising 8,972 - - Travel Income 13,199 - - Fees - Interest 264 - - - - 26,816 - - ~~a2~~ Sub total (Gross income for AR) A2 Asset and investment sales, (see table). - - - - - - Sub total [ - ] - - ~~————~~ Total receipts 26,816 - - A3 Payments Rent - Insurance 4,032 - - Coaching, helming and fitness 1,879 - - Boat expenses,equipment 587 - - BDA events, boat and van hire 7,833 - - Fundraising costs 1,969 - - Stationery etc 947 - - Travel costs 8,620 - - Kit 67 - - ~~===~~ Sub total 25,933 - - A4 Asset and investment purchases, (see table) - - - - - - Sub total - ~~—~~ Total payments ~~———~~ 25,933 - - Net of receipts/(payments) 884 - - A5 Transfers between funds - - - A6 Cash funds last year end 32,857 556 - Cash funds this year end 33,741 556 - ~~= _== |=~~
Section B Statement of assets and liabilities at the end of the period
| Categories Details B1 Cash funds Current Accounts Savings Account Petty Cash (agree balances with receipts and payments account(s)) Details B2 Other monetary assets Details B3 Investment assets Details dragon boat New dragon boats GoPro camera New laptops with Secretary and Fundraiser New boat 2 trollies Printer for Secretary Details B5 Liabilities Signature Total cash funds B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Unrestricted funds to nearest £ 6,144 27,524 73 33,741 OK Unrestricted funds to nearest £ - - - - - Print N Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
|---|---|
| Mary O'S | |
| Ann Sc |
o (if any) 172801
nts Period end date 12/31/2024
CC16a
Total funds Last year to the nearest £ to the nearest £
| 3,602 | 3,033 | |
|---|---|---|
| 516 | 794 | |
| 264 | 643 | |
| 8,972 | 261 | |
| 13,199 | 13,797 | |
| - | 1,053 | |
| 264 | 286 | |
| - | - | |
| 26,816 | 19,868 |
| - | |||
|---|---|---|---|
| - | - | ||
| - | - | ||
| 26,816 | 19,868 | ||
| - | - | ||
| 4,032 | 1,170 | ||
| 1,879 | 1,427 | ||
| 587 | 4,405 | ||
| 7,833 | 2,863 | ||
| 1,969 | 50 | ||
| 947 | 1,359 | ||
| 8,620 | 15,230 | ||
| 67 | 2,842 | ||
| 25,933 | 29,347 |
| - | ||||
|---|---|---|---|---|
| - | ||||
| - | - | |||
| 25,933 | 29,347 | |||
| 884 | - | 9,479 | ||
| - | - | |||
| 33,414 | 42,892 | |||
| 34,297 | 33,414 |
Restricted funds
Endowment funds
| to nearest £ 556 - - 556 OK Restricted funds |
to nearest £ |
|---|---|
| - | |
| - | |
| - | |
| - | |
| OK | |
| Endowment funds |
| to nearest £ - - - - - - |
to nearest £ |
|---|---|
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
| Cost (optional) - - - - - |
Current value (optional) |
|---|---|
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
| Cost (optional) 5,200 9,168 448 864 8,354 1,044 80 - |
Current value (optional) |
|---|---|
| 5,200 | - |
| 9,168 | - |
| 448 | - |
| 864 | - |
| 8,354 | - |
| 1,044 | - |
| 80 | - |
| - | - |
Amount due (optional)
When due (optional)
-
Name
Date of approval
Sullivan
covell
Independent Examiner’s Report for Pink Champagne Breast Cancer Survivors Dragon Boat Team
Report on the Financial Statements for the year ended 31.12.2024
To the members of the Pink Champagne Breast Cancer Survivors Dragon Boat Team,
I have examined the financial statements of the Pink Champagne Breast Cancer Survivors Dragon Boat Team (the “Team”), which comprise the statement of income and expenditure, balance sheet, and the notes to the financial statements for the year ended 31.12.2024
This report is made solely to the Team’s members in accordance with the terms of our engagement. My examination has been conducted in accordance with applicable standards, including the relevant procedures and requirements for independent examination, and it is my responsibility to report on the financial statements. This report is solely for the benefit of the Team and should not be used for any other purpose.
Responsibilites of the Team
The members of the Team are responsible for preparing the financial statements in accordance with applicable guidelines and regulations, and for ensuring that the financial statements present a true and fair view of the Team’s financial position and activities for the year. They are also responsible for maintaining adequate accounting records and safeguarding assets.
Basis of Independent Examiner’s Report
My examination has been carried out in accordance with the applicable standard for independent examinations. This includes making inquiries, examining records, and reviewing the accounting policies and practices adopted by the Team, as well as other relevant information. I have not carried out an audit and, therefore, I do not express an audit opinion.
Independent Examiner’s Statement
In the course of my examination, I have not come across any material matters which would suggest that the financial statements do not provide a true and fair view of the Team’s financial position and its results of operations for the year.
I confirm that:
-
The financial records and statements have been prepared in accordance with the applicable guidelines.
-
The statements reflect the income and expenditure for the year accurately.
-
The statement of assets and liabilities provides a true and fair representation of the Team’s assets and liabilities.
Based on my examination, I believe the financial statements provide a true and fair view of the Team’s financial affairs.
Conclusion
I am satisfied that the financial statements have been prepared in accordance with the applicable regulations and provide a true and fair view of the financial position of the Pink Champagne Breast Cancer Survivors Dragon Boat Team for the year ended 31.12.2024. No further matters have come to my attention that would require additional disclosure.
This report is prepared for the sole use of the Team’s members. No other person should rely on it.
Signed:
Susan Josey
17.03.2025
4 Rufford Gardens, Bournemouth, Dorset, BH6 3HX