2023-12-31-accounts - Pink Champagne Breast Cancer Survivors' Dragon Boat Team

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Trustees’ Annual Report for the period

From 1[st] January 2023 to 31[st] December 2023

Charity name: Pink Champagne Breast Cancer Survivors Dragon Boat Team

Charity registration number: 1172801

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote and protect the physical and mental health of those who have had treatment for Breast Cancer, in particular, but not exclusively by, the provision of support, practical advice and recreational activities in Dragon Boat racing.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Organise weekly practices weather permitting, coaching and training sessions for the team. Evening sessions during the summer months. Regular attendance by 20-30 paddlers from a current membership of 47. Paying for a safety boat in the winter months and always having regard to Health and Safety matters on and off the water. Funding raised is used for Maintenance and Storage of the Dragon Boats, any kit which is purchased for the team, payment of registration fees for Dragon Boat Racing events both nationally and internationally. Organising fundraising events and also giving talks - not only to raise funds but also awareness of our Charity’s aims. We use display boards to raise our profile in various locations. Our Charity supports any of our members who become unable to paddle by offering a non-paddling membership in order that they continue to enjoy the friendship and support. There is a Hardship Fund available to allow all our members, if required, to be able to attend UK events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	As a Charity we have regard to the guidance issued by the Charity Commission on public benefit and seek to continue to carry out our purposes as detailed above. A recent members survey revealed the following personal benefits of membership;“Good fitness

meets likeminded people. It’s something positive to come out of Breast Cancer”, “Social, fitness, ability to discuss worries and fears regarding breast cancer, new experiences”, “Being a member greatly benefits me, both mentally and physically. Being on a team with strong women is very inspiring and motivational. It’s an amazing feeling being part of a team.”

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	Our Charity relies greatly on volunteers for its success. The Board of Trustees is entirely made up of volunteers who are also members and have experience of Breast Cancer. Our female helms are also from our membership and volunteers whom we have financed in training. Our male helmsman is a non- cancer volunteer who is also now a Coach/Trainer. We benefit from countless hours of help from our families, friends and local businesses who continually support and strengthen our team whether at home or abroad.
Other		We also benefit from being able to use the Hengistbury Head Outdoor Centre where we store our boats and the Adult Sailors Club who supply us with a Safety Boat during the winter months.

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20S	In January a large group of members flew to Geneva to take part in dragon boating on ice. This was a very effective team building exercise. In May over 20 paddlers travelled to Barcelona to take part in the 4th festival which included a significant number of dragon boat teams. Whilst not particularly successful at these championships, this event created a renewed focus on training to improve our paddling technique and increase the members’ stamina. In October we travelled to Rome to take part in the Pink Butterfly’s festival. This turned out to be a very successful event and demonstrated what regular training can achieve. It was also a great team bonding exercise. The above events benefit our members through improved physical fitness and endurance, wellbeing and support for each other as Breast Cancer survivors. We have not been very active in terms of fund raising over the past year due to limited access to facilities at our base at Hengistbury Head and an increased focus on improving the standard of our paddling through training. We have established a Donations page and increased our profile by setting up an Instagram page and regularly updating our Facebook profile. We have used these fundraising events as an opportunity to raise awareness of breast cancer and the side effects of treatment such as Lymphoedema. Dragon boating helps to reduce the impact of these side effects on our members’ lives.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
		N/A

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the financial year Pink Champagne had £33,414 in its bank accounts.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Pink Champagne’s policy is to hold sufficient reserves to cover any unforeseen expenses that may occur e.g. boat replacement, safety equipment, repairs etc. Bournemouth, Christchurch & Poole Council (BCP) is likely to transfer the Hengistbury Head Outdoor Centre by means of a community asset transfer to a newly incorporated community benefit society, with which Pink Champagne closely works. Many of the club’s members have become lifetime members of the new society. We anticipate that we will have to contribute to the capital costs of the redevelopment in return for reduced future rental payments. Such a capital contribution will come from reserves. Funds of approximately £400 per member are required to enter the next IBPCC event which is to take place in France in 2026. Coronavirus has impressed on us the need to maintain ample reserves as we have not been able to hold our Annual Festival, which was our key fund raiser, due to a lack of facilities since the pandemic.
Amount of reserves held	Para 1.22	£20,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about Pink Champagne continuing to operate.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Annual Festival Craft Stalls Marathon Paddle Donations: Going for Bust Wonderful.Org online donation site
Investment policy and objectives including any social investment policy adopted	Para 1.46	Pink Champagne does not have a separate investment policy. All excess funds are kept in a deposit account with instant access.

A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Invitation to apply. Nominations to be proposed and seconded by members. Election at AGM if more nominations than positions. Guidance through publications from Charity Commission – Essential Trustee – What you need to Know. All current Trustees available for advice if members are interested in the role.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Code of Conduct for Trustees/Copy of Constitution and Annual Report and Accounts. Any other relevant literature from Charity Commission
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Currently managed by 5 Trustees. (Min 4/Max 10 required). Some members responsible for other activities within the organisation e.g. Travel/Social/ Media/Coach, Paddling, PR and Social Media
Relationship with any related parties	Para 1.51	None
Other		N/A

Reference and Administrative details

Charity name	Pink Champagne Breast Cancer Survivors Dragon Boat Team
Other name the charity uses
Registered charity number	1172801
Charity’s principal address	Hengistbury Head Outdoor Education Centre The Broadway Southbourne Bournemouth BH6 4EN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
MaryO’Sullivan	Treasurer
Angie Davies	Team Manager	1/1/23 – 29/3/23
Ann Scovell	Secretary/ Membership
Irene White	Organisation	7/4/23 – 31/12/23
Carolyn Brooke	Welfare/Kit

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Ann Scovell Signature(s) Mary O’Sullivan Ann Scovell Full name(s) Mary O’Sullivan Position (eg Secretary, Treasurer Secretary Chair, etc)

Date 10/4/24

Charity Name		No (if any)
Pink Champagne Breast Cancer Survivors Dragon Boat		1172801
Team
Receipts andpayments accounts			CC16a
Period start date		Period end date
01/01/2023 For the period from	To	31/12/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 3,033 794 643 261 13,797 1,053 286 - 19,868 - - - 19,868 - 1,170 951 3,887 2,863 50 1,359 15,230 2,842 28,352 - - - 28,352 - 8,484 - 41,341 32,857	Restricted funds to the nearest £ - - - - - - - - - - - - - - 476 519 - - - - - 995 - - - 995 - 995 - 1,551 556	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 3,033 794 643 261 13,797 1,053 286 - 19,868 - - - 19,868 - 1,170 1,427 4,405 2,863 50 1,359 15,230 2,842 29,347 - - - 29,347 - 9,479	Last year to the nearest £
Memberships & Subscriptions	3,033				2,489
Donations	794				2,066
Kit	643				669
Fundraising	261				4,940
Travel Income	13,797				11,580
Fees & Sundry	1,053				270
Interest	286				38
	-				-
*Sub total*(Gross income for AR)	19,868				22,053

A2 Asset and investment sales, (see table).
	-
	-				-
~~*Sub total*~~	-				-
*Total receipts* A3 Payments
					22,053

Rent	-				-
Insurance	1,170				1,075
Coaching,helmingand fitness	951				1,107
Boat expenses,equipment	3,887				3,936
BDA events,boat and van hire	2,863				2,752
Fundraisingcosts	50				807
Stationeryetc	1,359				1,630
Travel costs	15,230				8,170
Kit	2,842				3,300
**Sub total **	28,352				22,776

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					22,776

	- 8,484	- 995	-	- 9,479	- 723
	-	-	-	-	-
	41,341	1,551	-	42,892	43,615
	32,857	556	-	33,414	42,892

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Mary O'Sullivan Ann Scovell Rent due on Hengistbury Head site to BCP Details Details dragon boat New dragon boats GoPro camera New laptops with Secretary and Fundraiser New boat Postcode Lottery 2 trollies Printer for Secretary Details Details Current Accounts Savings Account Petty Cash *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,771 556 31,000 - 86 - 32,857 556 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 5,200 9,168 448 864 8,354 1,044 80 - Fund to which liability relates Amount due (optional) 1,192 - - - - Print Name Mary O'Sullivan Ann Scovell	Endowment funds to nearest £
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			OK
			Endowment funds to nearest £
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			Current value (optional)
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			Current value (optional)
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			When due (optional)






			Date of approval
	Mary O'Sullivan	Mary O'Sullivan	03/04/2024
	Ann Scovell	Ann Scovell	03/04/2024