REGISTERED COMPANY NUMBER: 07431370 (Engl4nd Wales) REGISTERED CHARITY NUMBER: 1172721 REPORT OF THE TRUSTEES AI¥D UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 FOR PRESTON CAIUBBEAN CARNIVAL LIMITED Wallwork Ne150n & Johnson Chandler House 7 Ferry Road Office Park Riversway Preston Lan¢ashire PR2 2YH
PRESTON CARIBBEAN CARNIVAL LIMITED CONTENTS OF THE FINANCIAL STATEMENrs FOR THE YEAR ENDED 31 AUGUST 2025 Page Report ofthe Trustees Independent Examlner's Report Statement of Finao¢lAI Activities Balance Sheet Notes to the Flnancial Statements 8 to 11
PRESTON CARIBBEAN CARNIVAL LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2025 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of th¢ charity for the year cnd¢d 31 August 2025. The thjstees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice appltcable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of treland (FRS 102) (effe¢live l January 2019). ORIECTIVES AND AcfiviTIES Objectives and alms The charity's obje¢ts are: - To promote Caribbean arts, heritage and culture in Preston alld beyond. - To provide opportunities for participation itl camival arts across all ages and communities. - To foster inclusivity, well-being and cohesion through cultural events and workshops. The Tru81ees ¢onfllm they have refeATed to the Charity Commission's guidance on publi¢ benefit in plannitig and delivering the activitics for 2025. Page I
PRESTON CARIBBEAN CARNIVAL LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2025 ACHIEVEMENTS AfiD PERFORMANCE Charitable acilvldes Cv4rnlval Weekend Following the success of the 50th 1versary in 2024, Preston Caribbean Carnival 2025 delivered another weekend of activities.. Reggae Fesdval at One Park (24 May 2025) A vibrant programme featiwing artists such as Carroll Thomson, Janet Kay and Winston Reedy, supported by international DTS Sweet T and Invincible. Carnival Day (25 May 2025) A colourful street procession followed by family fiui in the park. Perforniances included Jamsalana Steelband, Ritmo Latino, Kasai Masai, Carisoul Vibes and the RIF Band (Rytham Island Fusion) complimented by 3 soundsystems in the park arena. Parade and Parll¢lp8tlon Th¢ procession featured local and visittng dance troupes (Specttum Association, Isle5 in Hannony), new groups (Rytham Dance Troupe, Windnish Troupe with Dominica and Friends), and rethrning highlights such as Batala S8ba Band and Phase One Steelband. Over 10 trucks carries soundsystems, Dj's and live perfornws. The procession wound its way through urban streets with large piece carnival costumes on display to crowds in the region of10,000. Artlstlc Commlssions Experienced artists created new king and queen pie¢e5 und¢r the theme tn the Garden Looking Back" - Hughbon Condoes "Peacock Spider" queen costume won first prize in the King & Queen comp¢tition - Monika Mrozow5ka produced Iwld painted sillc wings for the"King Buttertly" costume created by Julian Taylor - Brian Hanlon worked with communities to prothice large hibiscus flowe for pardde floats. Workshop5 SUPPOrted skills development in si]k paintin& macramé and costume embellisbment. Creydtive and Outreach work Heritage Lottery-nded Exhibition at lan¢ashire Archives showcased 50 years of carnival history witb costumes, storyboards and creative workshops. Wlndrush Day Popup: celebrated Preston's w1ndsh Beneration with theatre, food and interactive displays. Prlson Outreaeh: HMP Wymott produced tote bags" HMP Preston held a CaTibbw themed creative workshop. Community Partnershlp s: included Preston North End's Education Tt and local knit group Knit and Purl Jam. Tourlng and External Engagement Camival pieces toured widely across tAncashire and beyond, including South Shi¢lds. Blackpool, Liverpool and Manrhesler. Each year LED-lit Costumes feature at Preston's Enwunt¢r Festival Torchlight Processton. Marketlng and Comrnunlcgtlons - Incwsed reach via social media: Facebook followers exceeded 7,000. Instagram followers grew to 1,292. Coverage on BBC Radio Lancashire and local community stations. plus active involv¢ment from presenters such a5 Sharon Hartley of BBC Radio Lancashire. - Publications included 5,000 postersl leaflets and extensive online coverage via Blog Preston and Visit Preston. Page 2
PRESTON CARIBBEAN CARNIVAL LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2025 Visitor Feedback Visitor surv¢ys Confmed strong repeat attendance, family friendly atsnosphete and apprlatIOn for costumes, music and food. Suggestions included improved signage, more stalls and shorter enty queues. FINANCIAL REVIEW Floanclal position Carnival income continued to rely on grant nding, notably from The Arts Coun¢il England and the National Lottery Heritage Fund. The charity gained addilional grant fiinding for 2025 from the Postcode NeigbbouThood Tnt (£25,000) which was unrestricted and allowed spending on infra-strncture costs which arts funded grants do not. Preston City Council donated £3.000 plus supported the events by providing cleansing services. park fees and equipment for the King and Queen event in the city centre the week before camival. Efforts to fdise funds included: - Cam-Evil (Halloween) and Easter Family Day at Preston Grasshoppers Rugby Club (inc. raffles, tombolas, egg hunt etc.) - Merchandise sales (gin, tote bags) - Exploration of new fiJndTaising ideas: Hen party packages, costume hire, 3D printed novelties, headpiece salcs. Despite rising costs, the charity successfully balanced expenditu with income. Trustees continue to pursue sustainable income through business Spon80hlp, merchandise and rommunity fimdraising. The charity have Severnl loans still owing from before Covid in 2020 which is a Concern to the tDJStees. The 3 Trustees paid for the shorfall in income for several yeat3 pre-covid, fully expecting One Park ticket sales to cover costs and Tefiwds in years 2020 and 2021 when the pandemic locked down all events. Recovery following the palldemic has been slow alld infra-structure $ts have rocketed as small businesses generally recover from lost business in the years 2020-2023. The Trnstees have agr¢ed to wait for their Iefunds until unrestricted funds carl be secured and the charity 18 in a better financial position. The original plan was to intr<)duce ticketed event 'One Park, as part of the week¢nd celelmxtions which would fimd loan r¢payments and help towards infra-structure costs assuming ticket sal¢s would be above 2,000 visitors. So far, sales have not exceeded 1,000 despite early bird promotions and special offers. In 2026. the charity will launch a'ska & Reggae, event which is expected to widen the appeal to a younger audience. Tickets will be on sale from November 2025 (pr¢viously not available until 3 months before the event) with additional promotion through social media and special offers on the run up to Christmas and beyond, Economies remain in place for infra-strncture costs as cquipment such as barriers, W.C.'s and generators ar¢ hired for the duration of th¢ bank holiday weekend no matter how many events take place. GMIt applications will continue but with help from an experienced bid writer as well as the existing bid writer. FUTURE PLANS Looking ahead to 2026. Trustees intend to: Build stronger links with local youth groups in¢ludin8 Preston Youth Zone and the Foxton Centre. - Develop new creative commissions and expand culthl partlleh1ps (including Bollywood A¢ademy participation). - Further reduce environmental impa¢t through the Carnival Sustsinabllity Policy (bi0deadable materials. waste rcdurtion, eco-friendly transport i.c. reduce the number of large tNcks). - Expand use of digitsl tools including AtIChatGPT for poltcy and contrnct managenllt. - Strengthen financial resilience through new sponsorships, merchalldi8e, and volunteer-led fid[aIsIng initiatives. STRUCTURE, GOVKRNANCE AIYD MANAGEMENT Governlng doeument The charity is controlled by its governing documenl a deed of tnL8t, and constitutes a limited company, limited by guardntee, as defmed by the Companies A¢1 2006. Page 3
PRESTON CARIBBEAN CARNIVAL LIMITED (REGISTERED NUMBER: 074313711) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2025 STRUCTtIRE, GOVERNANCE AND MANAGEMENr Re¢rultsnent g4nd appolntm¢nt of new trustees New tn(eeS would be r¢¢ruited and appointed only with the Tel¢vant skills and expertise in the relcvant field. Organisational $tru¢ture - The CUTrent committ¢e consists of a good age range and cross culttwe giving us a balanced view for tbe day to day running of our activities. The Charity Conllnittee aim to attract new committee members over the next few years in order to replace members stepping down. The Charity bas 3 Trustees/ Directors all of which are actively involved with the nujning and managing of the Charity. Finances are controlled by a Treasurei with many years experience of bookkeeping. accounting and grant applications and educated to degree level. All payments are authorised by 2 Directors including the Chair of th¢ Committee and this will continue. Dual authority needs to be researched carefully and set up through our bankers to &%sist with internct banking facility and allow faster payments instead of the trdditional issue of chequ¢ payments. Induction and tralning of neiv tru8teey New tswtees would be brieled on their legal obligations under charity and company law, the ClTrarAty Con]mission guidance on publi¢ benefiL content of the Memorandum and Articles of Association in a meeting with the trustees. REFERENCE AND ADMINISTRATIVE DETAJLS RegISt¢r Company llumber 07431370 (England and Wales) Reglstered Charfty number 1172721 Registered office CIO Cotton Court Business Centre chUh Street Preston Lancashire PRI 3BY Trustees Mrs C A Nevins J Kinion Miss T Hris Compgny Secretsry Miss T Harris Independent Examlner Paul Woodburn FCA Wallwork Nelson & Johnson Chandler House 7 Ferry Road oifice Park Riv¢rsway Pre8ton Lancashire PR2 2YH Approved by order of the board of tNstee5 on ........ .... ...... and signed on its behalf by: Miss T Harris - Secretsry Page 4
INDEPENDENT EXAMINERIS REPORT TO THE TRUSTEES OF PRESTON CARIBBEAN CARNIVAL LIMITED Ittdepend¢nt examiner's report to the trustees of Prdton Carlbbean Cornlval Llmlted (llhe Company,) I report to the charity trnstees on my examination of the accounts of the Company for the year ended 31 August 2025. R¢$ponsibilitie$ Ydnd bo81$ of report As the charity's tnistees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of th¢ Companies Act 2006 ('th¢ 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carri¢d out under Section 145 of the Charities Act 2011 ('the 2011 Act,). In canying out my examination I have followed the Dkrectlons given by the Chlty Commission under Section 145(5) (b) of the 2011 Act. Independent examiner's statement I have Mpleted my examination. I confirni that no llUtte have come to my attention in comi¢ction with the examination giving m¢ cause lo believe.. accounting records were not kept in resp¢ct of the Company as required by Section 386 of the 2006 Act; or the accounts do not accord with thos¢ records; or the accounts do not Comply with the accounting requirements of Section 396 of the 2006 Act other tlwi any rcquirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. or the accounts have not been prepared in accordance with the methods and prin¢iple8 of th¢ Statement of Recommended Practice for accounting and reporting by ¢harAties (applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland (FRS 102)). I have no concerns and have come across no other matt¥ in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Paul Woodburn FCA Wallwork Nelson & John&on Chandler House 7 Feny Road Office Park Riversway Pr¢ston Lancashire PR2 2YH ty- Page 5
PRESTON CARIBBEAN CARNIVAL LIMITED STATEMENT OF FllYANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2025 311W25 Unrestricted fimd 3118124 Total funds Notes INCOME AND ENDOWMENTS FROM Charitable sctivities Carnival 144,576 173,232 EXPENDITURE ON Charitable aellvlties Carnival 170,342 197.787 NET INCOMEI(EXPENDrruRE) (25,766) (24,555) RECOP4CILIATION OF FUNDS Total funds brought forward (66,101) (41,546) TiyfAL FUNDS CARRIED FORWARD (91,867) (66,101) The not form part of these financial stat¢menls Pag¢ 6
PRESTON CARIBBEAN CARNIVAL LIMITED (REGISTERED NUMBKR: 07431370) BALANCE SHEET 31 AUGUST 2025 3118125 Unrestricted fund 3118124 Totsl funds Notes CURRENf ASSETS Debtors Cash at bank and in hand 24,790 1,574 17,553 42,784 26,364 60,337 CREDITORS Amounts falling due witbin one year (118,231) {126,438) NET CURREIYT ASSETSI(LIABILITIES) (91,867) (66,101) TOTAL ASSETS LESS CURRENT LIABILITIES (91,867) (66,101) NET ASSETSI(LIABILITIES) (91,867) (66,101) FUNDS Unrestricted funds (91,867) (66,101) TOTAL FUNDS (91,867) (66,101) The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2025. The members hav¢ not required the Company to obtsin an audit of its financial statements for the year ended 31 August 2025 in accordance with Section 476 of the Companies Act 2006. The trSteeS acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Se¢tions 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the r¢quirements of the Compani¢s Act 2006 relating to financial statements. so far as applicabl¢ to the charitable company. (b) Thes¢ financial statements have been prepared in accordance with the provisions applicable to Ch]18b1¢ rompoJ]ies subject to the small companies regime. The financial statements were approved by ihe Board of Trnstees and authorised for issue on .... wer¢ signed on its behalf by: l.b..l.s.)2.01ts....... and ojJKh C A Nevins - Tstee T Harris- Trustee The notes forni part of these financial Statements Page 7
PRESTON CARIBBEAN CARNIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDKD 31 AUGUST 2025 ACCOi]NTING POLICIES Bisls of preparing the financlydl statements The financial statements of the ¢hariiable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounlin8 and Reporting by Charities: Statement of Recommend¢d Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicabl¢ in the UK and Republic of Ir¢land (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'Thc Financial Reporttng Stsndard applicable in the UK and Republic of Ireland, and ihe Companics Act 2006. The finanrial statements have been prepared under the historical cost convention. In¢ome All income is recognised in the Statement of Financial A¢livities once the charity has entitlement to the funds, it is probable that the income will be received and the amount cxn be measured reliably. Expenditure Liabilities are recognised a8 expGnditur¢ as soon as th¢re is a legal or constructiv¢ obligation committing thc charity to that expenditure. it ts probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expendilure 18 accounted for on an accruals basis and has been classified under headings that aggregate all Cost related to the category. Where costs cannot be directly attributed to partxcular beadings they have been allocated to activitie5 on a basis consistent with the use of resources. Taxatlon The charity is cxempt from corporation t&x on its charitable activities. Fund ac¢ounling Unrestricted funds can be used in accordan¢e with the charitable objectives at the discretion of the trustees. Restricted fi)nds can only be used for particular restricted pwpose5 withiD the objects of the charity. Restrictions ari8e when spe¢ified by the donor or when thnds are raised for particular restricted pUoSe5. Further explanation of the nature and purpose of each fund is included in the notes to the financial ststements. TRUSTEESI REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 August 2025 nor for the year ended 31 August 2024. Trustees, expenses There were no ttiJstee5' expenses paid for the year ended 31 August 2025 nor for the year ended 31 August 2024. COMPARATIVES FOR THE STATEMENf OF FINANCIAL AcfiviTIES Unrestrlcted nd INCOME AND ENDOWMENTS FROM Charitable a¢tlvities Carnival 173,232 EXPENDrruRE ON Charitable actiylties Carnival 197,787 NET INCOMElXPENDllTuRE) (24,555} RECONCILIATION OF FUNDS Total fijnds brought fonvard (41,546) Pag¢ 8 continued...
PRESTON CARIBBEAN CARNIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS- ¢onllnued FOR THE YEAR ENDED 31 AUGUST 2025 COMPARATIVES FOR THE STATEMENT OF FINAIYCIAL ACTIVITIES. ¢ontinued Unrestricted fund TOTAL FUNDS CARRIED FORWARD {66,101) DEBTORS: AMOUNTS FALLING DUE THIN ONE YEAR 3118125 3118124 24,790 17,553 Other debtors CREDITORS: AMOUNfs FALLING DUE THIN ONE YEAR 3118125 3118124 Other loans (see not¢ 6) Other creditor8 90,121 28,110 63,201 63,237 118,231 126,438 LOANS An analysis of the maturity of loans is given below: 3118125 3118124 Amounts falling due within one year on demand; Other loans 90,121 63,201 MOVEMENT IN FUNDS Net movement in funds At 3118125 At 119124 Unrestrieted funds General fimd (25,766) (91,867) (66,101) (25,766) (91,867) TOTAL FUNDS (66,101) N¢t movement yn funds, included in the above are as follows: Incoming resources Resources exp¢nded Movement in funds Unr¢strlcted funds General fund 144,576 (170,342) (25,766) (25,766) TOTAL FUNDS 144,576 (170,342) Page 9 cotttinued...
PRESTON CARIBBEAN CARNIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS- eontinu¢d FOR THE YEAR ENDED 31 AUGUST 2025 MOVEMENT lly FUNDS- ¢Olltlnued Comparatlve8 for movement In fvnds N¢t movement in funds At 3118124 At 119123 Unrestricted funds General fund (41,546) (24,555) (66,101) TOTAL FUNDS (41,546) (24.555) (66,101) Comparative net movement in fijnds. included in the abov¢ are as follows.. Incoming resources Resources expended Movement in ndS Ullrestrkcted funds General fund 173,232 (197,787) (24,555) 173,232 (197,787) (24,555) TOTAL FUNDS A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 3118125 At 119123 UDrestricted funds General fund {41,546) (50.321) (91,867) TOTAL FUNDS (41,546) (50,321) (91,867) A current year 12 months and prior year 12 months combined net movement in fimds, included in the above are as follows: Incoming resources Resources expellded Movement in filnds Unrestrl¢ted funds General fund (50,321) 317,808 (368,129) (50.321) TOTAL FUNDS 317,808 (368,129) Page 10 continued...
PRESTON CARIBBEAN CARNIVAL LIMITED NOTES TO THE FJNANCIAL STATEMENTS- ¢onlinued FOR THE YEAR KNDED 31 AUGUST 2025 RELATED PARTY DISCLOSURES There were no related party transactions for th¢ year ended 31 August 2025. Pagell