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2023-03-31-accounts

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

ANNUAL ACCOUNTS

Year Ending 31 March 2023

Registered Charity Number: 1172685

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) ANNUAL ACCOUNTS

Year Ending 31 March 2023

CONTENTS
Page
Trust Information 1
Report of the Trustees 2-3
Independent Examiners Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes 7-12

SYA

(FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

TRUST INFORMATION ANNUAL REPORT 2023

CHARITY NUMBER 1172685
CHAIR Donna Leeding
CHIEF EXECUTIVE Richard Parkes
TREASURER Dr Alan Herbert
OTHER TRUSTEES Aleesha Skett
Becky Kwan
Ian Cruise-Taylor
Tony Clay
Cllr Nick Bardsley
James Owen
Jon Wellman
Karen Higgins (Part Year)
ADDRESS OF CHARITY The New Lodge
Upton Lane
Shrewsbury
SY2 5RR
INDEPENDENT EXAMINER Jonathan Rimmer FCA
James, Holyoak & Parker Ltd
1 Knights Court
Archers Way
Battlefield Enterprise Park
Shrewsbury
Shropshire
SY1 3GA

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their annual reports and financial statements of the Charity for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland published on 16 July 2014.

Structure, Governance and Management

The charity was an unincorporated charity (518488), formed by constitution adopted on 1st April 1987 and converted to a CIO on 21.4.2017 (1172685). The constitution sets out the appointment of new Trustees. This is by nomination and request. Two of the trustees are allocated by Local Councils. The day to day management of the charity is vested in by Mr Richard Parkes the charities Chief Officer.

Risk management

A review of existing risk management policies is conducted each year and the Trustees concluded that adequate safeguards against identified risks are in place.

Objectives and Activities for the Public Benefit

The objective of the Trust are detailed in the constitution as:

To help young people (Aged up to their 25th birthday) in Shropshire, especially but not exclusively through their leisure activities, to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society.

The main activities in relation to the objectives:

  1. Providing infrastructure support to the voluntary youth sector in Shropshire, Telford & Wrekin

Namely to:

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2023

Financial Review

The charities performance for the year and that of its fund is laid out in the financial statements on pages 5 to 12.

The Trustees are pleased with the financial performance during the period and believe the charity is in a strong financial position. The accounts span the 12 month period up to 31st March 2023

Reserves Policy

SYA has reserves of £200,000 which represents approximately 5 months running costs. These are held in three separate high interest savings accounts.

Achievements and Performance

The charity continues to provide a public benefit through the performance of the charitable activities listed above, below is a summary of the main achievements of the charity during the period; Adults & Communities

Supported 1399 youth club volunteers (429 who are wholly dependant on our support, a further 970 through Scouts)

Social Value & Return on investment

Investment Policy

The Trustees having regard to the liquidity requirements of operating and supporting Youth services have kept available funds in interest - being deposit accounts and seek to achieve a rate in deposit that matches or exceeds inflation.

Approved by the Trustees on 24th November 2023

and signed on their behalf

Donna Leeding

Donna Leeding Chair of Trusteees

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF SYA

I report on the accounts of SYA for the year ended 31 March 2023 which are set out on pages 5 to 12.

Responsibilities and Basis of Report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants in England and Wales.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jonathan Rimmer, FCA James, Holyoak & Parker 1 Knights Court Archers Way, Shrewsbury, SY1 3GA

24th November 2023

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2023

Note
Income and endowments
Incoming Resources from generated funds
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Interest income
JRS Grants
Expenditure
Governance costs
6
Raising funds
Charitable activities
7
Separate Material Items
8
Other
9
Net incoming resources/(resources
Gains and losses on
revaluations and disposals
of investment assets
(Loss)/Profit on investments sold
(Loss)/Profit on revaluation of
Investments
Total Income
Total funds carried forward
expended)before revaluations and
investment assets disposals
Total Expenditure
Net movement in funds
Total funds brought forward		 Permanent
Unrestricted
Restricted Endowment
2023
Funds
Funds
Fund
Total
£
£
£
£
95,594
155,376
-
250,970
302,079
-
-
302,079
29,014
-
-
29,014
2,509
-
-
2,509
-
-
-
-		 2022
Total
£
79,631
338,756
22,832
1,084
3,420
429,196
155,376
-
584,572		 445,723
1,796
-
-
1,796
17,555
-
-
17,555
356,877
156,428
-
513,305
28,100
17,983
-
46,083
3,268
1,513
-
4,781		 3,884
14,600
432,667
35,638
2,649
407,596
175,924
-
583,520		 489,438
21,600
(20,548)
-
1,052
-
-
-
-
-
-
-
-		 (43,715)
-
-
21,600
(20,548)
-
1,052
263,864
71,064
-
334,928		 (43,715)
378,643
285,464
50,516
-
335,980		 334,928

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) FOR THE YEAR ENDED 31 MARCH 2023

Note
Fixed Assets
Tangible assets
Investments
Current Assets
Debtors
12
Cash at Bank and in hand
13
Current Liabilities
Bank Overdraft
Creditors: amounts falling due
within one year
14
Net current assets
Total assets less current assets/(liabilities)
Capital and Reserves
15,16
Permanent Endowment Funds
Restricted Funds
Unrestricted Funds		 £
24,604
371,236		 2023
£
-
-
-
335,980
335,980
-
50,516
285,464
335,980		 £
84,188
345,709		 2022
£
-
-
-
334,928
395,840 429,897
-
59,860		 -
94,969
59,860 94,969
334,928
-
71,064
263,864
334,928

The financial statements on pages 5 to 12 were approved by the trustees on 24th November 2023 and signed on its behalf by:

Donna Leeding

Donna Leeding Chair of Trustees

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

1. Accounting Policies

Basis of Accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations.

SYA meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in sterling which is the functional currency of the charity

Incoming Resources

Recognition of income

These are included in the Statement of Financial Activities

Grants

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

Contractual income and performance related grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.

Donated services and facilities

Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably.

Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

NOTES ON FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

Incoming Resources (continued)

Support Costs

The charity has incurred expenditure on support costs.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Resources Expended and Basis of Allocation of Costs

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. The charity has creditors which are measured at settlement amounts less any trade discounts

Fund Accounting

Funds held by the charity are either:

Restricted funds - these are funds that can only be used for particular restricted purposes within the object of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Going concern

The financial statements have been prepared on a going concern basis as the Trustees having considered the financial position and projected future cash flows covering twelve months forward and the 2023 budget, are confident the charity has sufficient liquid unrestricted funds to continue operating for the foreseeable future being twelve months from the authorisation of these financial statements.

The Trustees are taking all necessary steps to protect the financial position of the charity and focusing on the future financial sustainability of the charity.

Plans are kept under constant review by the Trustees to enable them to react speedily to any further changes in circumstances, government advice and challenges that still arise as a direct result of the COVID-19 pandemic and cost of living crisis.

Changes to accounting policy

The accounts present a true and fair view.

The accounts have changed from a receipts and payments basis to an accruals basis.

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

2. Donations in Kind

In addition to the amounts included in the accounts, the Trust benefited from many hours of volunteer help during the year. The Trust could not continue to provide its current level of operations without this gratefully received help.

3. Donations and legacies

Donations and legacies
Permanent
Unrestricted **Restricted ** Endowment 2023 2022
£ £ £ £ £
Voluntary income comprises:-
Donations and gifts 17,203 - - 17,203 5,671
Grants Received
Health Champions - - - - 400
Millicope Foundation - - - - 1,000
Buildings Grant - 18,500 - 18,500 -
Wrekin Housing 6,000 - - 6,000 -
LGBT+ - 20,000 - 20,000 1,500
Youth Justice / Mental Health Transformation 50,000 - - 50,000 -
Sport England Grant - - - - 3,000
Others 22,391 - - 22,391 1,600
Tomorrows Leaders - 116,876 - 116,876 66,460
95,594 155,376 - 250,970 79,631
4. Charitable activities
These activities comprise:-
Commissioned Clubs
Club income
Infrastructure support
Alternative curriculum
Affiliations
Youth Partnership agreements
Other youth activities
5. Other trading activities
These activities comprise:-
DBS
Training
Room hire
Equipment Hire		 Unrestricted
£
65,000
-
44,000
-
-
191,292
1,787		 Restricted
£
-
-
-
-
-
-
-
-
-
Restricted
£
-
-
-
-
-		 2023
£
65,000
-
44,000
-
-
191,292
1,787		 2022
£
79,198
-
40,000
51,800
-
150,769
16,989
302,079 302,079 338,756
Unrestricted
£
1,489
21,539
5,986
-		 2023
£
1,489
21,539
5,986
-		 2022
£
1,232
19,650
1,950
-
29,014 29,014 22,832

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

NOTES ON FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

6. Governance costs
Governance costs
Independent examiner's fees
Bookkeeping and PAYE services
AGM Refreshments		 2023
£
1,000
776
20		 2022
£
-
3,884
-
1,796 3,884
7. Charitable activities:
Staff wages and salaries
Travelling expenses
Equipment
Consumables
Activities
Other expenses
Sundry
Lunches - Alt Curr
Legal expenses
Advertising and PR
8. Separate material items
Training
Office costs
Repairs and Maintenance
Rent
Room Hire
Insurance
Pension costs
Utilities
9. Other
Subscriptions
Bank charges
DBS		 Permanent
Unrestricted
Restricted Endowment
2023
2022
Funds
Funds
Funds
Total
Total
£
£
£
£
£
287,853
123,412
-
411,265
372,908
21,502
5,567
-
27,069
15,810
9,157
3,219
-
12,376
6,259
10,065
2,040
-
12,105
11,802
17,426
895
-
18,321
18,777
9,250
21,079
-
30,329
-
-
-
-
-
50
-
-
-
-
721
650
-
-
650
-
974
216
-
1,190
6,340
356,877
156,428
-
513,305
432,667
2023
2022
£
£
4,255
3,960
-
8,215
6,236
2,174
1,242
-
3,416
8,249
4,059
1,127
-
5,186
4,061
(1,900)
9,100
-
7,200
3,000
1,653
300
-
1,953
1,863
1,334
-
-
1,334
1,318
6,910
-
-
6,910
5,809
9,615
2,254
-
11,869
5,102
28,100
17,983
-
46,083
35,638
2023
2022
£
£
2,619
1,500
-
4,119
2,228
155
-
-
155
96
494
13
-
507
325
3,268
1,513
-
4,781
2,649

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

NOTES ON FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

10. Paid employees

Total staff costs
Average head count in the year
Fundraising
Governance
Charitable activities
Total (FTE)		 2023
2022
£
£
418,175
378,717
2023
2022
1.00
0.75
0.50
0.25
12.50
13.00
14.00
14.00

11. Defined contribution pension scheme or defined benefit scheme accounted for as defined contribution scheme

The Charity operates a defined contribution work place pension. During the year contributions totalled £6,910.

12. Debtors:

Amounts falling due within one year
Trade debtors
Other debtors
13. Cash and bank in hand
Short term deposits
Cash at bank and on hand
14. Creditors:
Amounts falling due within one year
Trade creditors
Accruals
Deferred Income
Taxation and social security
Other creditors		 2023
£
24,604
-		 2022
£
84,188
-
24,604 84,188
2023
£
142,729
228,507		 2022
£
141,424
204,285
371,236 345,709
2023
£
32,802
1,000
10,833
15,225
-		 2022
£
4,426
2,582
62,300
25,661
-
59,860 94,969

SYA

(FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

15. Analysis of Net Assets between Funds

Tangible Fixed Assets
Current Assets
Total Assets
Less Current Liabilities
Net Assets at 31 March 2023		 Permanent
Unrestricted
Restricted Endowment
2023
Funds
Funds
Funds
Total
£
£
£
£
-
-
-
-
345,324
50,516
-
395,840
345,324
50,516
-
395,840
(59,860)
-
-
(59,860)
285,464
50,516
-
335,980

16. Movement in Funds

Movement in Funds
Unrestricted Funds
General Fund
Restricted Funds
LGBT +
Tomorrow's Leaders
Buildings Grant
Total		 At 1st
Incoming
Outgoing
Transfers
At 31st
April 2022
Resources
Resources
March 2023
263,864
429,196
(407,596)
-
285,464
263,864
429,196
(407,596)
-
285,464
4,094
20,000
(16,240)
-
7,854
66,970
116,876
(141,102)
-
42,744
-
18,500
(18,582)
-
(82)
71,064
155,376
(175,924)
-
50,516
334,928
584,572
(583,520)
-
335,980

The unrestricted general funds are available to be spent for any of the purposes of the charity.

The restricted funds terms are as follows

LGBT + the LGBT + fund is financed in the main by Children in Need and provides LGBT services through youth clubs in Telford and Shropshire.

Tomorrow's Leaders the Tomorrow's Leaders fund is financed through the National Lottery

Buildings Grant This is the first draw down from the Youth Investment Fund (YIF), supplied by DCMS for our new building