**SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **ANNUAL ACCOUNTS**
**Year Ending 31 March 2023**
**Registered Charity Number: 1172685**
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) ANNUAL ACCOUNTS**
## **Year Ending 31 March 2023**
|**CONTENTS**||
|---|---|
||**Page**|
|Trust Information|1|
|Report of the Trustees|2-3|
|Independent Examiners Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes|7-12|
## **SYA**
## **(FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **TRUST INFORMATION ANNUAL REPORT 2023**
|**CHARITY NUMBER**|1172685|
|---|---|
|**CHAIR**|Donna Leeding|
|**CHIEF EXECUTIVE**|Richard Parkes|
|**TREASURER**|Dr Alan Herbert|
|**OTHER TRUSTEES**|Aleesha Skett|
||Becky Kwan|
||Ian Cruise-Taylor|
||Tony Clay|
||Cllr Nick Bardsley|
||James Owen|
||Jon Wellman|
||Karen Higgins (Part Year)|
|**ADDRESS OF CHARITY**|The New Lodge|
||Upton Lane|
||Shrewsbury|
||SY2 5RR|
|**INDEPENDENT EXAMINER**|Jonathan Rimmer FCA|
||James, Holyoak & Parker Ltd|
||1 Knights Court|
||Archers Way|
||Battlefield Enterprise Park|
||Shrewsbury|
||Shropshire|
||SY1 3GA|
- 1 -
**SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
**REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 MARCH 2023**
The trustees present their annual reports and financial statements of the Charity for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland published on 16 July 2014.
## **Structure, Governance and Management**
The charity was an unincorporated charity (518488), formed by constitution adopted on 1st April 1987 and converted to a CIO on 21.4.2017 (1172685). The constitution sets out the appointment of new Trustees. This is by nomination and request. Two of the trustees are allocated by Local Councils. The day to day management of the charity is vested in by Mr Richard Parkes the charities Chief Officer.
## **Risk management**
A review of existing risk management policies is conducted each year and the Trustees concluded that adequate safeguards against identified risks are in place.
## **Objectives and Activities for the Public Benefit**
The objective of the Trust are detailed in the constitution as:
To help young people (Aged up to their 25th birthday) in Shropshire, especially but not exclusively through their leisure activities, to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society.
The main activities in relation to the objectives:
1. Providing infrastructure support to the voluntary youth sector in Shropshire, Telford & Wrekin
Namely to:
- Offer help & advice on constitutions, policies and procedures
- Deliver and arrange training
- Undertake safeguarding checks
- Provide equipment & activities
- Provide support worker visits
- Help with finding funding & bid writing
- DBS umbrella body
- Act as an advocate and strategic voice for the sector
2. Operate fully staffed Youth clubs commissioned by others
3. Supply of experienced staff to run voluntary clubs in partnership with Parish, town Councils, and management committees
4. Deliver Youth Projects, for example our "Time2talk" mental health drop ins in schools
5. Deliver Alternative curriculum work to young people.
6. Delivery of Youth Voice projects including Members of Youth Parliament, Youth forums and Young Health Champions
- 2 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **Financial Review**
The charities performance for the year and that of its fund is laid out in the financial statements on pages 5 to 12.
The Trustees are pleased with the financial performance during the period and believe the charity is in a strong financial position. The accounts span the 12 month period up to 31st March 2023
## **Reserves Policy**
SYA has reserves of £200,000 which represents approximately 5 months running costs. These are held in three separate high interest savings accounts.
## **Achievements and Performance**
The charity continues to provide a public benefit through the performance of the charitable activities listed above, below is a summary of the main achievements of the charity during the period; **Adults & Communities**
Supported 1399 youth club volunteers (429 who are wholly dependant on our support, a further 970 through Scouts)
-
- Completed 109 volunteers DBS checks
- Delivered 12 training courses to 31 young leaders and 110 Adults
- Support and offered training to 128 paid staff in the sector
- **Young People**
- Supported, partnered or delivered 124 youth clubs to deliver 296 weekly sessions
- Over 5000 young people a week attend clubs run by or supported by the charity (4469 under 18's)
- Enabled 442 SEND young people to join in with leisure time activity through integrated or bespoke provision.
- Delivered bespoke provision for over 30 LGBTQ+ young people in 2 locations
- Supported 606 young people over 18 to take part in activities, including 449 Young Farmers
## **Social Value & Return on investment**
- The contribution made by the volunteers is valued at £3,626,093.11 (Cost Benefit Analysis)
- Return on investment of 5.2
## **Investment Policy**
The Trustees having regard to the liquidity requirements of operating and supporting Youth services have kept available funds in interest - being deposit accounts and seek to achieve a rate in deposit that matches or exceeds inflation.
Approved by the Trustees on 24th November 2023
and signed on their behalf
## Donna Leeding
Donna Leeding Chair of Trusteees
- 3 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF SYA**
I report on the accounts of SYA for the year ended 31 March 2023 which are set out on pages 5 to 12.
## **Responsibilities and Basis of Report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's Statement**
The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants in England and Wales.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jonathan Rimmer, FCA James, Holyoak & Parker 1 Knights Court Archers Way, Shrewsbury, SY1 3GA
24th November 2023
- 4 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**Note**
**Income and endowments**
**Incoming Resources from generated funds**
Donations and legacies
**3**
Charitable activities
**4**
Other trading activities
**5**
Interest income
JRS Grants
**Expenditure**
Governance costs
**6**
Raising funds
Charitable activities
**7**
Separate Material Items
**8**
Other
**9**
**Net incoming resources/(resources**
**Gains and losses on**
**revaluations and disposals**
**of investment assets**
(Loss)/Profit on investments sold
(Loss)/Profit on revaluation of
Investments
**Total Income**
**Total funds carried forward**
**expended)before revaluations and**
**investment assets disposals**
**Total Expenditure**
**Net movement in funds**
**Total funds brought forward**|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2023**
**Funds**
**Funds**
**Fund**
**Total**
**£**
**£**
**£**
**£**
95,594
155,376
-
250,970
302,079
-
-
302,079
29,014
-
-
29,014
2,509
-
-
2,509
-
-
-
-|**2022**
**Total**
**£**
79,631
338,756
22,832
1,084
3,420|
|---|---|---|
||429,196
155,376
-
584,572|445,723|
||1,796
-
-
1,796
17,555
-
-
17,555
356,877
156,428
-
513,305
28,100
17,983
-
46,083
3,268
1,513
-
4,781|3,884
14,600
432,667
35,638
2,649|
||407,596
175,924
-
583,520|489,438|
||**21,600**
**(20,548)**
**-**
**1,052**
-
-
-
-
-
-
-
-|**(43,715)**
-
-|
||**21,600**
**(20,548)**
**-**
**1,052**
**263,864**
**71,064**
**-**
**334,928**|**(43,715)**
**378,643**|
||**285,464**
**50,516**
**-**
**335,980**|**334,928**|
- 5 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) FOR THE YEAR ENDED 31 MARCH 2023**
|**Note**
**Fixed Assets**
Tangible assets
Investments
**Current Assets**
Debtors
**12**
Cash at Bank and in hand
**13**
**Current Liabilities**
Bank Overdraft
Creditors: amounts falling due
within one year
**14**
**Net current assets**
**Total assets less current assets/(liabilities)**
**Capital and Reserves**
**15,16**
Permanent Endowment Funds
Restricted Funds
Unrestricted Funds|**£**
24,604
371,236|**2023**
**£**
-
-
-
335,980
335,980
-
50,516
285,464
335,980|**£**
84,188
345,709|**2022**
**£**
-
-|
|---|---|---|---|---|
|||||-
334,928|
||395,840||429,897||
||-
59,860||-
94,969||
||59,860||94,969||
||||||
|||||334,928|
|||||-
71,064
263,864|
|||||334,928|
The financial statements on pages 5 to 12 were approved by the trustees on 24th November 2023 and signed on its behalf by:
## Donna Leeding
Donna Leeding Chair of Trustees
- 6 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **1. Accounting Policies**
## **Basis of Accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations.
SYA meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in sterling which is the functional currency of the charity
## **Incoming Resources**
## _Recognition of income_
These are included in the Statement of Financial Activities
- the charity becomes entitled to the resources;
- it is more likely than not that the trustees will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## _Grants_
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
## _Contractual income and performance related grants_
This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.
## _Donated services and facilities_
Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably.
Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.
- 7 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **NOTES ON FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **Incoming Resources (continued)**
_Support Costs_
The charity has incurred expenditure on support costs.
## _Volunteer help_
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
## **Resources Expended and Basis of Allocation of Costs**
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. The charity has creditors which are measured at settlement amounts less any trade discounts
## **Fund Accounting**
Funds held by the charity are either:
- Unrestricted general funds – these are funds that can be used in accordance with the charitable objects at the discretion of the trustees.
-
Restricted funds - these are funds that can only be used for particular restricted purposes within the object of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.
## **Debtors**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
## **Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **Going concern**
The financial statements have been prepared on a going concern basis as the Trustees having considered the financial position and projected future cash flows covering twelve months forward and the 2023 budget, are confident the charity has sufficient liquid unrestricted funds to continue operating for the foreseeable future being twelve months from the authorisation of these financial statements.
The Trustees are taking all necessary steps to protect the financial position of the charity and focusing on the future financial sustainability of the charity.
Plans are kept under constant review by the Trustees to enable them to react speedily to any further changes in circumstances, government advice and challenges that still arise as a direct result of the COVID-19 pandemic and cost of living crisis.
## **Changes to accounting policy**
The accounts present a true and fair view.
The accounts have changed from a receipts and payments basis to an accruals basis.
- 8 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **2. Donations in Kind**
In addition to the amounts included in the accounts, the Trust benefited from many hours of volunteer help during the year. The Trust could not continue to provide its current level of operations without this gratefully received help.
## **3. Donations and legacies**
|**Donations and legacies**||||||
|---|---|---|---|---|---|
||||**Permanent**|||
||**Unrestricted**|**Restricted **|**Endowment**|**2023**|**2022**|
||**£**|**£**|**£**|**£**|**£**|
|**Voluntary income comprises:-**||||||
|Donations and gifts|17,203|-|-|17,203|5,671|
|Grants Received||||||
|Health Champions|-|-|-|-|400|
|Millicope Foundation|-|-|-|-|1,000|
|Buildings Grant|-|18,500|-|18,500|-|
|Wrekin Housing|6,000|-|-|6,000|-|
|LGBT+|-|20,000|-|20,000|1,500|
|Youth Justice / Mental Health Transformation|50,000|-|-|50,000|-|
|Sport England Grant|-|-|-|-|3,000|
|Others|22,391|-|-|22,391|1,600|
|Tomorrows Leaders|-|116,876|-|116,876|66,460|
||95,594|155,376|-|250,970|79,631|
|**4. Charitable activities**
These activities comprise:-
Commissioned Clubs
Club income
Infrastructure support
Alternative curriculum
Affiliations
Youth Partnership agreements
Other youth activities
**5. Other trading activities**
These activities comprise:-
DBS
Training
Room hire
Equipment Hire|**Unrestricted**
**£**
65,000
-
44,000
-
-
191,292
1,787|**Restricted**
**£**
-
-
-
-
-
-
-
-
-
**Restricted**
**£**
-
-
-
-
-|**2023**
**£**
65,000
-
44,000
-
-
191,292
1,787|**2022**
**£**
79,198
-
40,000
51,800
-
150,769
16,989|
|---|---|---|---|---|
||302,079||302,079|338,756|
||**Unrestricted**
**£**
1,489
21,539
5,986
-||**2023**
**£**
1,489
21,539
5,986
-|**2022**
**£**
1,232
19,650
1,950
-|
||29,014||29,014|22,832|
- 9 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **NOTES ON FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **6. Governance costs**
||||
|---|---|---|
|**Governance costs**
Independent examiner's fees
Bookkeeping and PAYE services
AGM Refreshments|**2023**
**£**
1,000
776
20|**2022**
**£**
-
3,884
-|
||1,796|3,884|
|**7. Charitable activities:**
Staff wages and salaries
Travelling expenses
Equipment
Consumables
Activities
Other expenses
Sundry
Lunches - Alt Curr
Legal expenses
Advertising and PR
**8. Separate material items**
Training
Office costs
Repairs and Maintenance
Rent
Room Hire
Insurance
Pension costs
Utilities
**9. Other**
Subscriptions
Bank charges
DBS|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2023**
**2022**
**Funds**
**Funds**
**Funds**
**Total**
**Total**
**£**
**£**
**£**
**£**
**£**
287,853
123,412
-
411,265
372,908
21,502
5,567
-
27,069
15,810
9,157
3,219
-
12,376
6,259
10,065
2,040
-
12,105
11,802
17,426
895
-
18,321
18,777
9,250
21,079
-
30,329
-
-
-
-
-
50
-
-
-
-
721
650
-
-
650
-
974
216
-
1,190
6,340|
|---|---|
||356,877
156,428
-
513,305
432,667|
||**2023**
**2022**
**£**
**£**
4,255
3,960
-
8,215
6,236
2,174
1,242
-
3,416
8,249
4,059
1,127
-
5,186
4,061
(1,900)
9,100
-
7,200
3,000
1,653
300
-
1,953
1,863
1,334
-
-
1,334
1,318
6,910
-
-
6,910
5,809
9,615
2,254
-
11,869
5,102|
||28,100
17,983
-
46,083
35,638|
||**2023**
**2022**
**£**
**£**
2,619
1,500
-
4,119
2,228
155
-
-
155
96
494
13
-
507
325|
||3,268
1,513
-
4,781
2,649|
- 10 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **NOTES ON FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **10. Paid employees**
|Total staff costs
Average head count in the year
Fundraising
Governance
Charitable activities
Total (FTE)|**2023**
**2022**
**£**
**£**|
|---|---|
||418,175
378,717|
||**2023**
**2022**
1.00
0.75
0.50
0.25
12.50
13.00|
||14.00
14.00|
## **11. Defined contribution pension scheme or defined benefit scheme accounted for as defined contribution scheme**
The Charity operates a defined contribution work place pension. During the year contributions totalled £6,910.
## **12. Debtors:**
|**Amounts falling due within one year**
Trade debtors
Other debtors
**13. Cash and bank in hand**
Short term deposits
Cash at bank and on hand
**14. Creditors:**
**Amounts falling due within one year**
Trade creditors
Accruals
Deferred Income
Taxation and social security
Other creditors|**2023**
**£**
24,604
-|**2022**
**£**
84,188
-|
|---|---|---|
||24,604|84,188|
||**2023**
**£**
142,729
228,507|**2022**
**£**
141,424
204,285|
||371,236|345,709|
||**2023**
**£**
32,802
1,000
10,833
15,225
-|**2022**
**£**
4,426
2,582
62,300
25,661
-|
||59,860|94,969|
- 11 -
## **SYA**
## **(FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **15. Analysis of Net Assets between Funds**
|Tangible Fixed Assets
Current Assets
Total Assets
Less Current Liabilities
Net Assets at 31 March 2023|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2023**
**Funds**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
-
-
-
-
345,324
50,516
-
395,840|
|---|---|
||345,324
50,516
-
395,840
(59,860)
-
-
(59,860)|
||285,464
50,516
-
335,980|
## **16. Movement in Funds**
|**Movement in Funds**||
|---|---|
|**Unrestricted Funds**
General Fund
**Restricted Funds**
LGBT +
Tomorrow's Leaders
Buildings Grant
**Total**|**At 1st**
**Incoming**
**Outgoing**
**Transfers**
**At 31st**
**April 2022**
**Resources**
**Resources**
**March 2023**
263,864
429,196
(407,596)
-
285,464|
||263,864
429,196
(407,596)
-
285,464
4,094
20,000
(16,240)
-
7,854
66,970
116,876
(141,102)
-
42,744
-
18,500
(18,582)
-
(82)|
||71,064
155,376
(175,924)
-
50,516|
||334,928
584,572
(583,520)
-
335,980|
The unrestricted general funds are available to be spent for any of the purposes of the charity.
The restricted funds terms are as follows
LGBT + the LGBT + fund is financed in the main by Children in Need and provides LGBT services through youth clubs in Telford and Shropshire.
Tomorrow's Leaders the Tomorrow's Leaders fund is financed through the National Lottery
Buildings Grant This is the first draw down from the Youth Investment Fund (YIF), supplied by DCMS for our new building
- 12 -