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2022-03-31-accounts

Annual General Meeting 11th November 2022

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ANNUAL REPORT 2020
March 2020 – March 2021
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The New Lodge, Tel: 01743 730005 REGISTERED CHARITY NO: 1172685 Upton Lane, info@sya.org.uk Shrewsbury, www.sya.org.uk SY2 5RR

CHAIR’S ANNUAL REPORT

SYA emerged from the Covid pandemic with strong determination that young people would again have local youth clubs, wherever they lived in the County, and I am pleased to report that we are well on the way to achieving this ambition. 107 clubs are now up and running, which equates to 229 club sessions each week with several new clubs opening including Cheswardine, Newport, Highley and Madeley. Youth Clubs require leaders and of the 2094 youth leaders and support teams working in Shropshire, 1010 totally rely upon SYA for their support, with the Scout and Girl Guide movements covering the remainder. Over 6958 young people a week attend clubs run by, or supported by, SYA (6254 under 18's and 704 over 18's).

This year, 112 leaders have taken part in SYA training courses in youthwork, safeguarding and/or first aid which has demanded a high level of commitment with courses often taking place on Saturdays to facilitate those who work full-time. We are also delighted to see so many undertaking the Young Leaders’ Training courses with 31 achieving a national award this year. They are the youth workers of the future.

SYA’s ‘Health Champions’ Project’ supports students to help improve the health and wellbeing of their peers through health-related social action projects. Over the past few years, we have also developed a new initiative, the ‘Heads Up Projects’, which promote early intervention, offering mental health support through drop-ins and small group work in schools. Currently, there are projects in Oswestry, Ludlow, Stirchley and Wem. A very positive move for the future. It is also very pleasing to see the success of the Youth Forum and Shropshire fully represented in the Youth Parliament.

As a sign that normality is returning, we were able to hold our first Annual Celebration Event since 2019. Young people and leaders came together at the Cavalier Centre for a Saturday afternoon of fun, food and, most importantly, to be recognised for their achievements in their clubs and communities with certificates presented by our Patron, Mrs Anna Turner the Lord Lieutenant of Shropshire.

Looking forward, our bid to replace our current building with a new purpose-built youth centre in Monkmoor is very exciting and we are also looking to develop our work in Telford & Wrekin, having established new clubs in Newport, Madeley and XYZ in Oakengates with negotiations currently taking place at Leegomery. We are very aware of the need for more facilities for young people across Shropshire and are working hard to encourage and develop new clubs. We greatly value the co-operation and help received from town and parish councils and community groups across the geographical County who have recognised the importance of youth provision in their areas, and we look forward to increasing that provision as funding permits.

Overall, the Trustees have been impressed by what Richard and his team of 32 staff have accomplished since the Covid restrictions ended and we would like to thank staff and volunteers for all their inspiration, commitment and hard work as we look forward to a very positive future for SYA. As retiring Chairman, I would also like to thank trustees past and present for their commitment, energy and vision. They have helped steer SYA to this thriving and exciting position, which bodes well for the future of the organisation and the young people, volunteers and staff it serves.

Ian Cruise-Taylor Chair of Trustees

ANNUAL REPORT 2022

STAFFING STRUCTURE FOR 2022 LL IIBOurYOut Palron: Tr)e Lord Lieutenant rwlrs Anno Tumer JP HQ Teom Olke Manager-Jenni Jones nance Officer- Sanjota Patil nance & Admin. Officer- Rachel Thompson DBS & Adnmn. Offic•r - Claire Organ Admlnlstrallve Assoclatè- Ber0 Latter C(W￿ak0r- Barrie A5htor) Clean•r Mary Ta￿Or qvipment st¢re$- Dowd Bennett lan Cruls&T<TOor. Tony Cloy. Dr Alan Herbert. Ajeesha Skett. Donna Leeding. Geoff Hardy. Rebecco Kwan. Jon WemM￿ & Clk Roy Atacroft Chief Execulive Officer Richard Parkes Young P•opl•'s Forum & MYP'$ North. Centrol. SW Shropshire. Troining & Telford & wre￿n. SE Shrop5hire, Achieve Fully stalled. Youth Clubs m￿** Draylon Jvniors & S•niors Emmo Foster. Shelley Brassington. Emily Williams Bridgn¢rth Jvnkn & Senlors Wicky Tumer. Georgina Phillips. Emma Brown Ludlow JV1￿ ￿nd￿ tvlonteith, Vacancy. Br¢)seley Devon Peart. fir5ty Jone5 Oswèsty Juniors & Sèniors Simon Clay & Lynne Taylor SYA Covnty-wlde Zoom ¢lvb Hoyley Lloyd-overton. Emma Foster Ptylnered Clubs Slwchl•y & brooksid• Devon Peart N•sscliff• Lee Overton Htsnwood Lee Overton nstock Emma Foster An5tice Georgie Phillips Newwl Becca Lewis Flghley Vonessa Posme Church Stretlon Acfie Ward Brosèley Sènlor <trop-In Devon Peart Whikhurch Emmo Foster Wem Juniors & Seni¢JrJ Emmo Foster LGBT+ Work Vanessa Postle. Adie Ward. Ca Horton Pro5èc1 Jess Williams H•ads Up Proi•cl Mèntal Heallh Drop-ln W•m Emmo Foster. Emiw Williams Osweslry Lynne Taylor Emity William5 Ludlow Becca Lewis Amanda Hollinshead Stschley & Brook3id• Devon Peorl Adie Ward Young Heallh Champior Lynne Taylor Amanda Hollinghead Shrewsbury Special Neèds Group "All together- Adie Worcl, Emily Williams. Kevin Breeze Support Vanessa Postle Kery Williams & Lee Overton Achi•v• Proi•cl Becco Lewis. Emma Brown.

WHAT WE HAVE ACHIEVED THIS YEAR FOR YOUNG PEOPLE

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Over
30
Created opportunities
young people
800 for
attend our bespoke
Young people over 18 take LGBTQ clubs 95
part in youth activities
Young people under
317 18 to volunteer
Delivered Alternative Curriculum
of them with Shropshire work to young people on
Federation of Young Education Health Care Plans
Farmers (EHCP’S) ANNUAL REPORT 2022
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WHAT WE HAVE ACHIEVED THIS YEAR IN THE SECTOR

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Safeguarding Helped to ensure that Trained and
activities and clubs Supported
Upskilled
Youth Work undertaking are safe by 31
112
Nationally
Young Leaders to
volunteers to accredited to
96
achieve nationally
improve their Levels 2 & 3
DBS checks recognised awards
delivery in:
Supported the re-opening of
Drugs
Supported
& 107
Alcohol
2094
Youth Clubs or Groups re-
Volunteers to deliver
Mental Health emerging from the Covid close
Youth clubs, groups downs
and activities to young
First Aid
Employed people Delivered HAFF & HHAH
projects in Brookside &
Supported the sector to
Shrewsbury Creating
111
provide
Safe places with a meal
people across the sector to deliver
during School holidays for
youth work & activities 229
Young People
Safe places per week for
ANNUAL REPORT 2022
Young People
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ANNUAL REPORT 2022

SOCIAL VALUE GENERATED BY VOLUNTEERS

ANNUAL REPORT 2022 ANNUAL REPORT 2020

FINANCE: Balance sheet as of 31st March 2022

ANNUAL REPORT 2022

BRINGING US UP TO DATE AND THE FUTURE

ANNUAL REPORT 2022

SUPPORT & FUNDING

Supporting & delivering youth activity with funding or support from:

Broseley Youth Club

Hinstock Parish Council

ANNUAL REPORT 2022

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@SYAclubs Shropshire Youth Association www.sya.org.uk
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SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

ANNUAL ACCOUNTS

Year Ending 31 March 2022

Registered Charity Number: 1172685

SYA

(FORMERLY SHROPSHIRE YOUTH ASSOCIATION) ANNUAL ACCOUNTS

Year Ending 31 March 2022

CONTENTS
Page
Trust Information 1
Report of the Trustees 2-3
Independent Examiners Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes 7-12

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) TRUST INFORMATION ANNUAL REPORT 2022

CHARITY NUMBER 1172685
CHAIR Ian Cruise-Taylor
CHIEF EXECUTIVE Richard Parkes
TREASURER Dr Alan Herbert
OTHER TRUSTEES Aleesha Skett
Becky Kwan
Donna Leeding
Tony Clay
Clly Roy Aldcroft
Geoff Hardy
Jon Wellman
ADDRESS OF CHARITY The New Lodge
Upton Lane
Shrewsbury
SY2 5RR
INDEPENDENT EXAMINER Jonathan Rimmer FCA
James, Holyoak & Parker Ltd
1 Knights Court
Archers Way
Battlefield Enterprise Park
Shrewsbury
Shropshire
SY1 3GA

REPORT OF THE TRUSTEES

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

FOR THE PERIOD ENDED 31 MARCH 2022

The trustees present their annual reports and financial statements of the Charity for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland published on 16 July 2014.

Structure, Governance and Management

The charity was an unincorporated charity (518488), formed by constitution adopted on 1st April 1987 and converted to a CIO on 21.4.2017 (1172685). The constitution sets out the appointment of new Trustees. This is by nomination and request. Two of the trustees are allocated by Local Councils. The day to day management of the charity is vested in by Mr Richard Parkes the charities Chief Officer.

Risk management

A review of existing risk management policies is conducted each year and the Trustees concluded that adequate safeguards against identified risks are in place.

Objectives and Activities for the Public Benefit

The objective of the Trust are detailed in the constitution as:

To help young people (Aged up to their 25th birthday) in Shropshire, especially but not exclusively through their leisure activities, to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society.

The main activities in relation to the objectives:

  1. Providing infrastructure support to the voluntary youth sector in Shropshire;

Namely to:

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) REPORT OF THE TRUSTEES

FOR THE PERIOD ENDED 31 MARCH 2022

Financial Review

The charities performance for the year and that of its fund is laid out in the financial statements on pages 5 to 12.

The Trustees are pleased with the financial performance during the period and believe the charity is in a strong financial position. The accounts span the 12 month period up to 31st March 2022

Reserves Policy

SYA has reserves of £200,000 which represents approximately 6 months running costs. These are held in three separate high interest savings accounts.

Achievements and Performance

The charity continues to provide a public benefit through the performance of the charitable activities listed above, below is a summary of the main achievements of the charity during the period;

Supported 2094 youth club volunteers (1010 Adults who are wholly dependant on our support, a further 629 through Scouts, 455 through Girlguides)

Investment Policy

The Trustees having regard to the liquidity requirements of operating and supporting Youth services have kept available funds in interest - being deposit accounts and seek to achieve a rate in deposit that matches or exceeds inflation.

Approved by the Trustees on 24th October 2022

and signed on their behalf

Ian Cruise-Taylor Chair of Trusteees

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF SYA

I report on the accounts of SYA for the period ended 31 March 2022 which are set out on pages 5 to 12.

Respective Responsibilities of Trustees and Examiner

The charity considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion as to whether the financial statements present a "true and fair view" and this report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In the course of my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the Trust has not met the requirements to ensure that:

  2. �proper accounting records are kept in accordance with section 130 of the Act; and

  3. accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Jonathan Rimmer, FCA James, Holyoak & Parker 1 Knights Court Archers Way, Shrewsbury, SY1 3GA 24th October 2022

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) STATEMENT OF FINANCIAL ACTIVITIES

FOR THE PERIOD ENDED 31 MARCH 2022

Note
Income and endowments
Incoming Resources from generated funds
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Interest income
JRS Grants
Expenditure
Governance costs
6
Raising funds
Charitable activities
7
Separate Material Items
8
Other
9
Net incoming resources/(resources
Gains and losses on
revaluations and disposals
of investment assets
(Loss)/Profit on investments sold
(Loss)/Profit on revaluation of
Investments
Total Income
Total funds carried forward
expended)before revaluations and
investment assets disposals
Total Expenditure
Net movement in funds
Total funds brought forward		 Permanent
Unrestricted
Restricted Endowment
2022
Funds
Funds
Fund
Total
£
£
£
£
11,371
68,260
-
79,631
338,756
-
-
338,756
22,152
680
-
22,832
1,084
-
-
1,084
3,420
-
-
3,420		 2021
Total
£
188,296
349,717
3,665
1,737
47,934
376,783
68,940
-
445,723		 591,349
3,884
-
-
3,884
14,600
-
-
14,600
318,126
114,541
-
432,667
24,076
11,562
-
35,638
1,617
1,032
-
2,649		 8,764
2,700
381,372
26,564
2,969
362,303
127,135
-
489,438		 422,369
14,480
(58,195)
-
(43,715)
-
-
-
-
-
-
-
-		 168,980
-
-
14,480
(58,195)
-
(43,715)
249,384
129,259
-
378,643		 168,980
209,663
263,864
71,064
-
334,928		 378,643

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

FOR THE PERIOD ENDED 31 MARCH 2022

Note
Fixed Assets
Tangible assets
Investments
Current Assets
Debtors
12
Cash at Bank and in hand
13
Current Liabilities
Bank Overdraft
Creditors: amounts falling due
within one year
14
Net current assets
Total assets less current assets/(liabilities)
Capital and Reserves
15,16
Permanent Endowment Funds
Restricted Funds
Unrestricted Funds		 £
84,188
345,709		 2022
£
-
-
-
334,928
334,928
-
71,064
263,864
334,928		 £
21,308
425,518		 2021
£
-
-
-
378,643
429,897 446,826
-
94,969		 -
68,183
94,969 68,183
378,643
-
129,259
249,384
378,643

The financial statements on pages 5 to 12 were approved by the trustees on 24th October 2022 and signed on its behalf by:

Ian Cruise-Taylor Chair of Trustees

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

1. Accounting Policies

Basis of Accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations.

Shropshire Youth Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in sterling which is the functional currency of the charity

Incoming Resources

Recognition of income

These are included in the Statement of Financial

Grants

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

Contractual income and performance related grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.

Donated services and facilities

Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

Incoming Resources (continued)

Support Costs

The charity has incurred expenditure on support costs.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Resources Expended and Basis of Allocation of Costs

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. The charity has creditors which are measured at settlement amounts less any trade discounts

Fund Accounting

Funds held by the charity are either:

Restricted funds - these are funds that can only be used for particular restricted purposes within the object of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Going concern

The financial statements have been prepared on a going concern basis as the Trustees having considered the financial position and projected future cash flows covering twelve months forward and the 2021 budget, are confident the charity has sufficient liquid unrestricted funds to continue operating for the foreseeable future being twelve months from the authorisation of these financial statements.

The Trustees are taking all necessary steps to protect the financial position of the charity and focusing on the future financial sustainability of the charity.

Plans are kept under constant review by the Trustees to enable them to react speedily to any further changes in circumstances, government advice and challenges that still arise as a direct result of the COVID-19 pandemic.

Changes to accounting policy

The accounts present a true and fair view.

The accounts have changed from a receipts and payments basis to an accruals basis.

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

2. Donations in Kind

In addition to the amounts included in the accounts, the Trust benefited from many hours of volunteer help during the year. The Trust could not continue to provide its current level of operations without this gratefully received help.

3. Donations and legacies

Voluntary income comprises:-
Donations and gifts
Grants Received
Health Champions
Millicope Foundation
Ludlow Youth Club
Healthwatch
LGBT+
Kynaston Road
Sport England Grant
Others
Tomorrows Leaders		 Permanent
Unrestricted
Restricted Endowment
2022
2021
£
£
£
£
£
5,371
300
-
5,671
3,796
400
-
-
400
-
1,000
-
-
1,000
-
-
-
-
-
-
-
-
-
-
-
-
1,500
-
1,500
14,250
-
-
-
-
-
3,000
-
-
3,000
2,000
1,600
-
-
1,600
21,900
-
66,460
-
66,460
146,350
11,371
68,260
-
79,631
188,296
4. Charitable activities
These activities comprise:-
Commissioned Clubs
Club income
Infrastructure support
Alternative curriculum
Affiliations
Youth Partnership agreements
Other youth activities
5. Other trading activities
These activities comprise:-
DBS
Training
Room hire
Equipment Hire		 Unrestricted
£
79,198
-
40,000
51,800
-
150,769
16,989		 Restricted
£
-
-
-
-
-
-
-
-
-
Restricted
£
-
680
-
-
680		 2022
£
79,198
-
40,000
51,800
-
150,769
16,989		 2021
£
115,909
-
57,543
120,000
-
44,829
11,436
338,756 338,756 349,717
Unrestricted
£
1,232
18,970
1,950
-		 2022
£
1,232
19,650
1,950
-		 2021
£
615
3,050
-
-
22,152 22,832 3,665

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

6. Governance costs
Independent examiner's fees
Bookkeeping and PAYE services
AGM Refreshments
7. Charitable activities:
Staff wages and salaries
Travelling expenses
Equipment
Consumables
Activities
Grants Issued
Sundry
Lunches - Alt Curr
Health Champions
Advertising and PR
8. Separate material items
Training
Office costs
Repairs and Maintenance
Rent
Room Hire
Insurance
Pension costs
Utilities
9. Other
Subscriptions
Bank charges
DBS		 Permanent
Unrestricted
Restricted Endowment
Funds
Funds
Funds
£
£
£
268,189
104,719
-
14,177
1,633
-
5,925
334
-
10,238
1,564
-
18,436
341
-
-
-
-
-
50
-
721
-
-
-
-
-
440
5,900
-		 2022
£
3,884
-		 2021
£
8,524
240
3,884 8,764
2022
Total
£
372,908
15,810
6,259
11,802
18,777
-
50
721
-
6,340		 2021
Total
£
355,044
3,812
5,960
4,582
8,500
-
17
3,457
-
-
318,126
114,541
-		 432,667 381,372
3,461
2,775
-
4,860
3,389
-
2,963
1,098
-
(1,160)
4,160
-
1,723
140
-
1,318
-
-
5,809
-
-
5,102
-
-		 2022
£
6,236
8,249
4,061
3,000
1,863
1,318
5,809
5,102		 2021
£
1,886
11,049
1,897
3,000
45
-
5,198
3,489
24,076
11,562
-		 35,638 26,564
1,196
1,032
-
96
-
-
325
-
-		 2022
£
2,228
96
325		 2021
£
2,645
69
255
1,617
1,032
-		 2,649 2,969

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

10. Paid employees

Total staff costs
Average head count in the year
Fundraising
Governance
Charitable activities
Total		 2022
2021
£
£
378,717
360,242
2022
2021
0.75
0.70
0.25
0.25
13.00
13.00
14
14.00

11.

Defined contribution pension scheme or defined benefit scheme accounted for as defined contribution scheme

The Charity operates a defined contribution work place pension. During the year contributions totalled £5,808.56

12. Debtors:

Amounts falling due within one year
Trade debtors
Other debtors
13. Cash and bank in hand
Short term deposits
Cash at bank and on hand
14. Creditors:
Amounts falling due within one year
Trade creditors
Accruals
Deferred Income
Taxation and social security
Other creditors		 2022
£
84,188
-		 2021
£
20,031
1,277
84,188 21,308
2022
£
141,424
204,285		 2021
£
140,486
285,032
345,709 425,518
2022
£
4,426
2,582
62,300
25,661
-		 2021
£
4,588
-
31,048
32,547
-
94,969 68,183

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

15. Analysis of Net Assets between Funds

Tangible Fixed Assets
Current Assets
Total Assets
Less Current Liabilities
Net Assets at 31 March 2022		 Permanent
Unrestricted
Restricted Endowment
2022
Funds
Funds
Funds
Total
£
£
£
£
-
-
-
-
363,492
66,405
-
429,897
363,492
66,405
-
429,897
(83,641)
(11,328)
-
(94,969)
279,851
55,077
-
334,928

16. Movement in Funds

Unrestricted Funds
General Fund
Restricted Funds
LGBT +
Tomorrow's Leaders
Total		 At 1st
Incoming
Outgoing
Transfers
At 31st
April 2021
Resources
Resources
March 2022
249,384
376,783
(362,304)
-
263,863
249,384
376,783
(362,304)
-
263,863
15,352
1,799
(13,057)
-
4,094
113,907
67,140
(114,077)
-
66,970
129,259
68,939
(127,134)
-
71,064
378,643
445,722
(489,438)
-
334,926

The unrestricted general funds are available to be spent for any of the purposes of the charity.

The restricted funds terms are as follows

LGBT + the LGBT + fund is financed in the main by Children in Need and provides LGBT services through youth clubs in Telford and Shropshire.

Tomorrow's Leaders the Tomorrow's Leaders fund is financed through the National Lottery

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

ANNUAL ACCOUNTS

Year Ending 31 March 2022

Registered Charity Number: 1172685

SYA

(FORMERLY SHROPSHIRE YOUTH ASSOCIATION) ANNUAL ACCOUNTS

Year Ending 31 March 2022

CONTENTS
Page
Trust Information 1
Report of the Trustees 2-3
Independent Examiners Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes 7-12

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) TRUST INFORMATION ANNUAL REPORT 2022

CHARITY NUMBER 1172685
CHAIR Ian Cruise-Taylor
CHIEF EXECUTIVE Richard Parkes
TREASURER Dr Alan Herbert
OTHER TRUSTEES Aleesha Skett
Becky Kwan
Donna Leeding
Tony Clay
Clly Roy Aldcroft
Geoff Hardy
Jon Wellman
ADDRESS OF CHARITY The New Lodge
Upton Lane
Shrewsbury
SY2 5RR
INDEPENDENT EXAMINER Jonathan Rimmer FCA
James, Holyoak & Parker Ltd
1 Knights Court
Archers Way
Battlefield Enterprise Park
Shrewsbury
Shropshire
SY1 3GA

REPORT OF THE TRUSTEES

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

FOR THE PERIOD ENDED 31 MARCH 2022

The trustees present their annual reports and financial statements of the Charity for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland published on 16 July 2014.

Structure, Governance and Management

The charity was an unincorporated charity (518488), formed by constitution adopted on 1st April 1987 and converted to a CIO on 21.4.2017 (1172685). The constitution sets out the appointment of new Trustees. This is by nomination and request. Two of the trustees are allocated by Local Councils. The day to day management of the charity is vested in by Mr Richard Parkes the charities Chief Officer.

Risk management

A review of existing risk management policies is conducted each year and the Trustees concluded that adequate safeguards against identified risks are in place.

Objectives and Activities for the Public Benefit

The objective of the Trust are detailed in the constitution as:

To help young people (Aged up to their 25th birthday) in Shropshire, especially but not exclusively through their leisure activities, to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society.

The main activities in relation to the objectives:

  1. Providing infrastructure support to the voluntary youth sector in Shropshire;

Namely to:

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) REPORT OF THE TRUSTEES

FOR THE PERIOD ENDED 31 MARCH 2022

Financial Review

The charities performance for the year and that of its fund is laid out in the financial statements on pages 5 to 12.

The Trustees are pleased with the financial performance during the period and believe the charity is in a strong financial position. The accounts span the 12 month period up to 31st March 2022

Reserves Policy

SYA has reserves of £200,000 which represents approximately 6 months running costs. These are held in three separate high interest savings accounts.

Achievements and Performance

The charity continues to provide a public benefit through the performance of the charitable activities listed above, below is a summary of the main achievements of the charity during the period;

Supported 2094 youth club volunteers (1010 Adults who are wholly dependant on our support, a further 629 through Scouts, 455 through Girlguides)

Investment Policy

The Trustees having regard to the liquidity requirements of operating and supporting Youth services have kept available funds in interest - being deposit accounts and seek to achieve a rate in deposit that matches or exceeds inflation.

Approved by the Trustees on 24th October 2022

and signed on their behalf

Ian Cruise-Taylor Chair of Trusteees

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF SYA

I report on the accounts of SYA for the period ended 31 March 2022 which are set out on pages 5 to 12.

Respective Responsibilities of Trustees and Examiner

The charity considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion as to whether the financial statements present a "true and fair view" and this report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In the course of my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the Trust has not met the requirements to ensure that:

  2. �proper accounting records are kept in accordance with section 130 of the Act; and

  3. accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Jonathan Rimmer, FCA James, Holyoak & Parker 1 Knights Court Archers Way, Shrewsbury, SY1 3GA 24th October 2022

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) STATEMENT OF FINANCIAL ACTIVITIES

FOR THE PERIOD ENDED 31 MARCH 2022

Note
Income and endowments
Incoming Resources from generated funds
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Interest income
JRS Grants
Expenditure
Governance costs
6
Raising funds
Charitable activities
7
Separate Material Items
8
Other
9
Net incoming resources/(resources
Gains and losses on
revaluations and disposals
of investment assets
(Loss)/Profit on investments sold
(Loss)/Profit on revaluation of
Investments
Total Income
Total funds carried forward
expended)before revaluations and
investment assets disposals
Total Expenditure
Net movement in funds
Total funds brought forward		 Permanent
Unrestricted
Restricted Endowment
2022
Funds
Funds
Fund
Total
£
£
£
£
11,371
68,260
-
79,631
338,756
-
-
338,756
22,152
680
-
22,832
1,084
-
-
1,084
3,420
-
-
3,420		 2021
Total
£
188,296
349,717
3,665
1,737
47,934
376,783
68,940
-
445,723		 591,349
3,884
-
-
3,884
14,600
-
-
14,600
318,126
114,541
-
432,667
24,076
11,562
-
35,638
1,617
1,032
-
2,649		 8,764
2,700
381,372
26,564
2,969
362,303
127,135
-
489,438		 422,369
14,480
(58,195)
-
(43,715)
-
-
-
-
-
-
-
-		 168,980
-
-
14,480
(58,195)
-
(43,715)
249,384
129,259
-
378,643		 168,980
209,663
263,864
71,064
-
334,928		 378,643

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

FOR THE PERIOD ENDED 31 MARCH 2022

Note
Fixed Assets
Tangible assets
Investments
Current Assets
Debtors
12
Cash at Bank and in hand
13
Current Liabilities
Bank Overdraft
Creditors: amounts falling due
within one year
14
Net current assets
Total assets less current assets/(liabilities)
Capital and Reserves
15,16
Permanent Endowment Funds
Restricted Funds
Unrestricted Funds		 £
84,188
345,709		 2022
£
-
-
-
334,928
334,928
-
71,064
263,864
334,928		 £
21,308
425,518		 2021
£
-
-
-
378,643
429,897 446,826
-
94,969		 -
68,183
94,969 68,183
378,643
-
129,259
249,384
378,643

The financial statements on pages 5 to 12 were approved by the trustees on 24th October 2022 and signed on its behalf by:

Ian Cruise-Taylor Chair of Trustees

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

1. Accounting Policies

Basis of Accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations.

Shropshire Youth Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in sterling which is the functional currency of the charity

Incoming Resources

Recognition of income

These are included in the Statement of Financial

Grants

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

Contractual income and performance related grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.

Donated services and facilities

Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

Incoming Resources (continued)

Support Costs

The charity has incurred expenditure on support costs.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Resources Expended and Basis of Allocation of Costs

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. The charity has creditors which are measured at settlement amounts less any trade discounts

Fund Accounting

Funds held by the charity are either:

Restricted funds - these are funds that can only be used for particular restricted purposes within the object of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Going concern

The financial statements have been prepared on a going concern basis as the Trustees having considered the financial position and projected future cash flows covering twelve months forward and the 2021 budget, are confident the charity has sufficient liquid unrestricted funds to continue operating for the foreseeable future being twelve months from the authorisation of these financial statements.

The Trustees are taking all necessary steps to protect the financial position of the charity and focusing on the future financial sustainability of the charity.

Plans are kept under constant review by the Trustees to enable them to react speedily to any further changes in circumstances, government advice and challenges that still arise as a direct result of the COVID-19 pandemic.

Changes to accounting policy

The accounts present a true and fair view.

The accounts have changed from a receipts and payments basis to an accruals basis.

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

2. Donations in Kind

In addition to the amounts included in the accounts, the Trust benefited from many hours of volunteer help during the year. The Trust could not continue to provide its current level of operations without this gratefully received help.

3. Donations and legacies

Voluntary income comprises:-
Donations and gifts
Grants Received
Health Champions
Millicope Foundation
Ludlow Youth Club
Healthwatch
LGBT+
Kynaston Road
Sport England Grant
Others
Tomorrows Leaders		 Permanent
Unrestricted
Restricted Endowment
2022
2021
£
£
£
£
£
5,371
300
-
5,671
3,796
400
-
-
400
-
1,000
-
-
1,000
-
-
-
-
-
-
-
-
-
-
-
-
1,500
-
1,500
14,250
-
-
-
-
-
3,000
-
-
3,000
2,000
1,600
-
-
1,600
21,900
-
66,460
-
66,460
146,350
11,371
68,260
-
79,631
188,296
4. Charitable activities
These activities comprise:-
Commissioned Clubs
Club income
Infrastructure support
Alternative curriculum
Affiliations
Youth Partnership agreements
Other youth activities
5. Other trading activities
These activities comprise:-
DBS
Training
Room hire
Equipment Hire		 Unrestricted
£
79,198
-
40,000
51,800
-
150,769
16,989		 Restricted
£
-
-
-
-
-
-
-
-
-
Restricted
£
-
680
-
-
680		 2022
£
79,198
-
40,000
51,800
-
150,769
16,989		 2021
£
115,909
-
57,543
120,000
-
44,829
11,436
338,756 338,756 349,717
Unrestricted
£
1,232
18,970
1,950
-		 2022
£
1,232
19,650
1,950
-		 2021
£
615
3,050
-
-
22,152 22,832 3,665

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

6. Governance costs
Independent examiner's fees
Bookkeeping and PAYE services
AGM Refreshments
7. Charitable activities:
Staff wages and salaries
Travelling expenses
Equipment
Consumables
Activities
Grants Issued
Sundry
Lunches - Alt Curr
Health Champions
Advertising and PR
8. Separate material items
Training
Office costs
Repairs and Maintenance
Rent
Room Hire
Insurance
Pension costs
Utilities
9. Other
Subscriptions
Bank charges
DBS		 Permanent
Unrestricted
Restricted Endowment
Funds
Funds
Funds
£
£
£
268,189
104,719
-
14,177
1,633
-
5,925
334
-
10,238
1,564
-
18,436
341
-
-
-
-
-
50
-
721
-
-
-
-
-
440
5,900
-		 2022
£
3,884
-		 2021
£
8,524
240
3,884 8,764
2022
Total
£
372,908
15,810
6,259
11,802
18,777
-
50
721
-
6,340		 2021
Total
£
355,044
3,812
5,960
4,582
8,500
-
17
3,457
-
-
318,126
114,541
-		 432,667 381,372
3,461
2,775
-
4,860
3,389
-
2,963
1,098
-
(1,160)
4,160
-
1,723
140
-
1,318
-
-
5,809
-
-
5,102
-
-		 2022
£
6,236
8,249
4,061
3,000
1,863
1,318
5,809
5,102		 2021
£
1,886
11,049
1,897
3,000
45
-
5,198
3,489
24,076
11,562
-		 35,638 26,564
1,196
1,032
-
96
-
-
325
-
-		 2022
£
2,228
96
325		 2021
£
2,645
69
255
1,617
1,032
-		 2,649 2,969

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

10. Paid employees

Total staff costs
Average head count in the year
Fundraising
Governance
Charitable activities
Total		 2022
2021
£
£
378,717
360,242
2022
2021
0.75
0.70
0.25
0.25
13.00
13.00
14
14.00

11.

Defined contribution pension scheme or defined benefit scheme accounted for as defined contribution scheme

The Charity operates a defined contribution work place pension. During the year contributions totalled £5,808.56

12. Debtors:

Amounts falling due within one year
Trade debtors
Other debtors
13. Cash and bank in hand
Short term deposits
Cash at bank and on hand
14. Creditors:
Amounts falling due within one year
Trade creditors
Accruals
Deferred Income
Taxation and social security
Other creditors		 2022
£
84,188
-		 2021
£
20,031
1,277
84,188 21,308
2022
£
141,424
204,285		 2021
£
140,486
285,032
345,709 425,518
2022
£
4,426
2,582
62,300
25,661
-		 2021
£
4,588
-
31,048
32,547
-
94,969 68,183

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2022

15. Analysis of Net Assets between Funds

Tangible Fixed Assets
Current Assets
Total Assets
Less Current Liabilities
Net Assets at 31 March 2022		 Permanent
Unrestricted
Restricted Endowment
2022
Funds
Funds
Funds
Total
£
£
£
£
-
-
-
-
363,492
66,405
-
429,897
363,492
66,405
-
429,897
(83,641)
(11,328)
-
(94,969)
279,851
55,077
-
334,928

16. Movement in Funds

Unrestricted Funds
General Fund
Restricted Funds
LGBT +
Tomorrow's Leaders
Total		 At 1st
Incoming
Outgoing
Transfers
At 31st
April 2021
Resources
Resources
March 2022
249,384
376,783
(362,304)
-
263,863
249,384
376,783
(362,304)
-
263,863
15,352
1,799
(13,057)
-
4,094
113,907
67,140
(114,077)
-
66,970
129,259
68,939
(127,134)
-
71,064
378,643
445,722
(489,438)
-
334,926

The unrestricted general funds are available to be spent for any of the purposes of the charity.

The restricted funds terms are as follows

LGBT + the LGBT + fund is financed in the main by Children in Need and provides LGBT services through youth clubs in Telford and Shropshire.

Tomorrow's Leaders the Tomorrow's Leaders fund is financed through the National Lottery