**Annual General Meeting** 11th November 2022 **----- Start of picture text -----**
ANNUAL REPORT 2020
March 2020 – March 2021
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The New Lodge, Tel: 01743 730005 REGISTERED CHARITY NO: 1172685 Upton Lane, info@sya.org.uk Shrewsbury, www.sya.org.uk SY2 5RR **CHAIR’S ANNUAL REPORT** SYA emerged from the Covid pandemic with strong determination that young people would again have local youth clubs, wherever they lived in the County, and I am pleased to report that we are well on the way to achieving this ambition. 107 clubs are now up and running, which equates to 229 club sessions each week with several new clubs opening including Cheswardine, Newport, Highley and Madeley. Youth Clubs require leaders and of the 2094 youth leaders and support teams working in Shropshire, 1010 totally rely upon SYA for their support, with the Scout and Girl Guide movements covering the remainder. Over 6958 young people a week attend clubs run by, or supported by, SYA (6254 under 18's and 704 over 18's). This year, 112 leaders have taken part in SYA training courses in youthwork, safeguarding and/or first aid which has demanded a high level of commitment with courses often taking place on Saturdays to facilitate those who work full-time. We are also delighted to see so many undertaking the Young Leaders’ Training courses with 31 achieving a national award this year. They are the youth workers of the future. SYA’s ‘Health Champions’ Project’ supports students to help improve the health and wellbeing of their peers through health-related social action projects. Over the past few years, we have also developed a new initiative, the ‘Heads Up Projects’, which promote early intervention, offering mental health support through drop-ins and small group work in schools. Currently, there are projects in Oswestry, Ludlow, Stirchley and Wem. A very positive move for the future. It is also very pleasing to see the success of the Youth Forum and Shropshire fully represented in the Youth Parliament. As a sign that normality is returning, we were able to hold our first Annual Celebration Event since 2019. Young people and leaders came together at the Cavalier Centre for a Saturday afternoon of fun, food and, most importantly, to be recognised for their achievements in their clubs and communities with certificates presented by our Patron, Mrs Anna Turner the Lord Lieutenant of Shropshire. Looking forward, our bid to replace our current building with a new purpose-built youth centre in Monkmoor is very exciting and we are also looking to develop our work in Telford & Wrekin, having established new clubs in Newport, Madeley and XYZ in Oakengates with negotiations currently taking place at Leegomery. We are very aware of the need for more facilities for young people across Shropshire and are working hard to encourage and develop new clubs. We greatly value the co-operation and help received from town and parish councils and community groups across the geographical County who have recognised the importance of youth provision in their areas, and we look forward to increasing that provision as funding permits. Overall, the Trustees have been impressed by what Richard and his team of 32 staff have accomplished since the Covid restrictions ended and we would like to thank staff and volunteers for all their inspiration, commitment and hard work as we look forward to a very positive future for SYA. As retiring Chairman, I would also like to thank trustees past and present for their commitment, energy and vision. They have helped steer SYA to this thriving and exciting position, which bodes well for the future of the organisation and the young people, volunteers and staff it serves. Ian Cruise-Taylor Chair of Trustees **ANNUAL REPORT 2022** STAFFING STRUCTURE FOR 2022 LL IIBOurYOut Palron: Tr)e Lord Lieutenant rwlrs Anno Tumer JP HQ Teom Olke Manager-Jenni Jones nance Officer- Sanjota Patil nance & Admin. Officer- Rachel Thompson DBS & Adnmn. Offic•r - Claire Organ Admlnlstrallve Assoclatè- Ber0 Latter C(W￿ak0r- Barrie A5htor) Clean•r Mary Ta￿Or qvipment st¢re$- Dowd Bennett lan Cruls&T Over
30
Created opportunities
young people
800 for
attend our bespoke
Young people over 18 take LGBTQ clubs 95
part in youth activities
Young people under
317 18 to volunteer
Delivered Alternative Curriculum
of them with Shropshire work to young people on
Federation of Young Education Health Care Plans
Farmers (EHCP’S) ANNUAL REPORT 2022
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## **WHAT WE HAVE ACHIEVED THIS YEAR IN THE SECTOR** **----- Start of picture text -----**
Safeguarding Helped to ensure that Trained and
activities and clubs Supported
Upskilled
Youth Work undertaking are safe by 31
112
Nationally
Young Leaders to
volunteers to accredited to
96
achieve nationally
improve their Levels 2 & 3
DBS checks recognised awards
delivery in:
Supported the re-opening of
Drugs
Supported
& 107
Alcohol
2094
Youth Clubs or Groups re-
Volunteers to deliver
Mental Health emerging from the Covid close
Youth clubs, groups downs
and activities to young
First Aid
Employed people Delivered HAFF & HHAH
projects in Brookside &
Supported the sector to
Shrewsbury Creating
111
provide
Safe places with a meal
people across the sector to deliver
during School holidays for
youth work & activities 229
Young People
Safe places per week for
ANNUAL REPORT 2022
Young People
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**ANNUAL REPORT 2022** ## **SOCIAL VALUE GENERATED BY VOLUNTEERS** **ANNUAL REPORT 2022 ANNUAL REPORT** 2020 ## **FINANCE: Balance sheet as of 31st March 2022** **ANNUAL REPORT 2022** ## **BRINGING US UP TO DATE AND THE FUTURE** **ANNUAL REPORT 2022** ## **SUPPORT & FUNDING** ## **Supporting & delivering youth activity with funding or support from:** Broseley Youth Club Hinstock Parish Council **ANNUAL REPORT 2022** **----- Start of picture text -----**
@SYAclubs Shropshire Youth Association www.sya.org.uk
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**SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **ANNUAL ACCOUNTS** **Year Ending 31 March 2022** **Registered Charity Number: 1172685** ## **SYA** ## **(FORMERLY SHROPSHIRE YOUTH ASSOCIATION) ANNUAL ACCOUNTS** ## **Year Ending 31 March 2022** |**CONTENTS**|| |---|---| ||**Page**| |Trust Information|1| |Report of the Trustees|2-3| |Independent Examiners Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes|7-12| ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) TRUST INFORMATION ANNUAL REPORT 2022** |**CHARITY NUMBER**|1172685| |---|---| |**CHAIR**|Ian Cruise-Taylor| |**CHIEF EXECUTIVE**|Richard Parkes| |**TREASURER**|Dr Alan Herbert| |**OTHER TRUSTEES**|Aleesha Skett| ||Becky Kwan| ||Donna Leeding| ||Tony Clay| ||Clly Roy Aldcroft| ||Geoff Hardy| ||Jon Wellman| |**ADDRESS OF CHARITY**|The New Lodge| ||Upton Lane| ||Shrewsbury| ||SY2 5RR| |**INDEPENDENT EXAMINER**|Jonathan Rimmer FCA| ||James, Holyoak & Parker Ltd| ||1 Knights Court| ||Archers Way| ||Battlefield Enterprise Park| ||Shrewsbury| ||Shropshire| ||SY1 3GA| - 1 - **REPORT OF THE TRUSTEES** ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **FOR THE PERIOD ENDED 31 MARCH 2022** The trustees present their annual reports and financial statements of the Charity for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland published on 16 July 2014. ## **Structure, Governance and Management** The charity was an unincorporated charity (518488), formed by constitution adopted on 1st April 1987 and converted to a CIO on 21.4.2017 (1172685). The constitution sets out the appointment of new Trustees. This is by nomination and request. Two of the trustees are allocated by Local Councils. The day to day management of the charity is vested in by Mr Richard Parkes the charities Chief Officer. ## **Risk management** A review of existing risk management policies is conducted each year and the Trustees concluded that adequate safeguards against identified risks are in place. ## **Objectives and Activities for the Public Benefit** The objective of the Trust are detailed in the constitution as: To help young people (Aged up to their 25th birthday) in Shropshire, especially but not exclusively through their leisure activities, to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society. The main activities in relation to the objectives: 1. Providing infrastructure support to the voluntary youth sector in Shropshire; Namely to: - Offer help & advice on constitutions, policies and procedures - Deliver and arrange training - Undertake safeguarding checks - Provide equipment & activities - Provide support worker visits - Help with finding funding & bid writing - DBS umbrella body - Act as an advocate and strategic voice for the sector 2. Operate fully staffed Youth clubs commissioned by others 3. Supply of experienced staff to run voluntary clubs in partnership with Parish, town Councils, and management committees 4. Deliver Youth Projects 5. Deliver Alternative curriculum work to young people on Educational Health Care Plans ( EHCP) 6. Delivery of Youth Voice projects including Members of Youth Parliament, Youth forums and Young Health Champions - 2 - # **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) REPORT OF THE TRUSTEES** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **Financial Review** The charities performance for the year and that of its fund is laid out in the financial statements on pages 5 to 12. The Trustees are pleased with the financial performance during the period and believe the charity is in a strong financial position. The accounts span the 12 month period up to 31st March 2022 ## **Reserves Policy** SYA has reserves of £200,000 which represents approximately 6 months running costs. These are held in three separate high interest savings accounts. ## **Achievements and Performance** The charity continues to provide a public benefit through the performance of the charitable activities listed above, below is a summary of the main achievements of the charity during the period; - Supported 2094 youth club volunteers (1010 Adults who are wholly dependant on our support, a further 629 through Scouts, 455 through Girlguides) - Completed 96 volunteers DBS checks - Supported the sector to re-open following Covid with 107 youth clubs or groups now operating again - Trained and/or supported 31 young leaders under 18 - Delivered bespoke provision for over 30 LGBTQ+ young people in 2 locations - Provided 229 youth club sessions a week that are safe and supportive places for children and young people - Enabled over 471 SEND young people to join in with leisure time activity through integrated or bespoke provision. - 112 Youth workers trained in Youth Work, Safeguarding and First Aid - Over 6958 young people a week attend clubs run by or supported by the charity (6254 under 18's and 704 over 18's) - Supported 704 young people over 18 to take poart in activities, including 221 Young Farmers - The contribution made by the volunteers is valued at £3, 021,744.00 (Cost Benefit Analysis) - Supported over 100 voluntary youth clubs in Shropshire, Telford & Wrekin ## **Investment Policy** The Trustees having regard to the liquidity requirements of operating and supporting Youth services have kept available funds in interest - being deposit accounts and seek to achieve a rate in deposit that matches or exceeds inflation. Approved by the Trustees on 24th October 2022 and signed on their behalf Ian Cruise-Taylor Chair of Trusteees - 3 - # **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF SYA** I report on the accounts of SYA for the period ended 31 March 2022 which are set out on pages 5 to 12. ## **Respective Responsibilities of Trustees and Examiner** The charity considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to: - �examine the accounts (under section145 of the Act); - follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act); and - �state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion as to whether the financial statements present a "true and fair view" and this report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In the course of my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect, the Trust has not met the requirements to ensure that: - �proper accounting records are kept in accordance with section 130 of the Act; and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Jonathan Rimmer, FCA James, Holyoak & Parker 1 Knights Court Archers Way, Shrewsbury, SY1 3GA 24th October 2022 - 4 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE PERIOD ENDED 31 MARCH 2022** |**Note**
**Income and endowments**
**Incoming Resources from generated funds**
Donations and legacies
**3**
Charitable activities
**4**
Other trading activities
**5**
Interest income
JRS Grants
**Expenditure**
Governance costs
**6**
Raising funds
Charitable activities
**7**
Separate Material Items
**8**
Other
**9**
**Net incoming resources/(resources**
**Gains and losses on**
**revaluations and disposals**
**of investment assets**
(Loss)/Profit on investments sold
(Loss)/Profit on revaluation of
Investments
**Total Income**
**Total funds carried forward**
**expended)before revaluations and**
**investment assets disposals**
**Total Expenditure**
**Net movement in funds**
**Total funds brought forward**|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2022**
**Funds**
**Funds**
**Fund**
**Total**
**£**
**£**
**£**
**£**
11,371
68,260
-
79,631
338,756
-
-
338,756
22,152
680
-
22,832
1,084
-
-
1,084
3,420
-
-
3,420|**2021**
**Total**
**£**
188,296
349,717
3,665
1,737
47,934| |---|---|---| ||376,783
68,940
-
445,723|591,349| ||3,884
-
-
3,884
14,600
-
-
14,600
318,126
114,541
-
432,667
24,076
11,562
-
35,638
1,617
1,032
-
2,649|8,764
2,700
381,372
26,564
2,969| ||362,303
127,135
-
489,438|422,369| ||**14,480**
**(58,195)**
**-**
**(43,715)**
-
-
-
-
-
-
-
-|**168,980**
-
-| ||**14,480**
**(58,195)**
**-**
**(43,715)**
**249,384**
**129,259**
**-**
**378,643**|**168,980**
**209,663**| ||**263,864**
**71,064**
**-**
**334,928**|**378,643**| - 5 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **FOR THE PERIOD ENDED 31 MARCH 2022** |**Note**
**Fixed Assets**
Tangible assets
Investments
**Current Assets**
Debtors
**12**
Cash at Bank and in hand
**13**
**Current Liabilities**
Bank Overdraft
Creditors: amounts falling due
within one year
**14**
**Net current assets**
**Total assets less current assets/(liabilities)**
**Capital and Reserves**
**15,16**
Permanent Endowment Funds
Restricted Funds
Unrestricted Funds|**£**
84,188
345,709|**2022**
**£**
-
-
-
334,928
334,928
-
71,064
263,864
334,928|**£**
21,308
425,518|**2021**
**£**
-
-| |---|---|---|---|---| |||||-
378,643| ||429,897||446,826|| ||-
94,969||-
68,183|| ||94,969||68,183|| |||||| |||||378,643| |||||-
129,259
249,384| |||||378,643| The financial statements on pages 5 to 12 were approved by the trustees on 24th October 2022 and signed on its behalf by: Ian Cruise-Taylor Chair of Trustees - 6 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **1. Accounting Policies** ## **Basis of Accounting** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations. Shropshire Youth Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in sterling which is the functional currency of the charity ## **Incoming Resources** ## _Recognition of income_ These are included in the Statement of Financial - the charity becomes entitled to the resources; - it is more likely than not that the trustees will receive the resources; and - the monetary value can be measured with sufficient reliability. ## _Grants_ Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). ## _Contractual income and performance related grants_ This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. ## _Donated services and facilities_ Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. - 7 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **Incoming Resources (continued)** _Support Costs_ The charity has incurred expenditure on support costs. ## _Volunteer help_ The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. ## **Resources Expended and Basis of Allocation of Costs** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. The charity has creditors which are measured at settlement amounts less any trade discounts ## **Fund Accounting** Funds held by the charity are either: - Unrestricted general funds – these are funds that can be used in accordance with the charitable objects at the discretion of the trustees. - Restricted funds - these are funds that can only be used for particular restricted purposes within the object of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes. ## **Debtors** Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. ## **Cash at bank and in hand** Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **Going concern** The financial statements have been prepared on a going concern basis as the Trustees having considered the financial position and projected future cash flows covering twelve months forward and the 2021 budget, are confident the charity has sufficient liquid unrestricted funds to continue operating for the foreseeable future being twelve months from the authorisation of these financial statements. The Trustees are taking all necessary steps to protect the financial position of the charity and focusing on the future financial sustainability of the charity. Plans are kept under constant review by the Trustees to enable them to react speedily to any further changes in circumstances, government advice and challenges that still arise as a direct result of the COVID-19 pandemic. ## **Changes to accounting policy** The accounts present a true and fair view. The accounts have changed from a receipts and payments basis to an accruals basis. - 8 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **2. Donations in Kind** In addition to the amounts included in the accounts, the Trust benefited from many hours of volunteer help during the year. The Trust could not continue to provide its current level of operations without this gratefully received help. ## **3. Donations and legacies** |**Voluntary income comprises:-**
Donations and gifts
Grants Received
Health Champions
Millicope Foundation
Ludlow Youth Club
Healthwatch
LGBT+
Kynaston Road
Sport England Grant
Others
Tomorrows Leaders|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2022**
**2021**
**£**
**£**
**£**
**£**
**£**
5,371
300
-
5,671
3,796
400
-
-
400
-
1,000
-
-
1,000
-
-
-
-
-
-
-
-
-
-
-
-
1,500
-
1,500
14,250
-
-
-
-
-
3,000
-
-
3,000
2,000
1,600
-
-
1,600
21,900
-
66,460
-
66,460
146,350| |---|---| ||11,371
68,260
-
79,631
188,296| |**4. Charitable activities**
These activities comprise:-
Commissioned Clubs
Club income
Infrastructure support
Alternative curriculum
Affiliations
Youth Partnership agreements
Other youth activities
**5. Other trading activities**
These activities comprise:-
DBS
Training
Room hire
Equipment Hire|**Unrestricted**
**£**
79,198
-
40,000
51,800
-
150,769
16,989|**Restricted**
**£**
-
-
-
-
-
-
-
-
-
**Restricted**
**£**
-
680
-
-
680|**2022**
**£**
79,198
-
40,000
51,800
-
150,769
16,989|**2021**
**£**
115,909
-
57,543
120,000
-
44,829
11,436| |---|---|---|---|---| ||338,756||338,756|349,717| ||**Unrestricted**
**£**
1,232
18,970
1,950
-||**2022**
**£**
1,232
19,650
1,950
-|**2021**
**£**
615
3,050
-
-| ||22,152||22,832|3,665| - 9 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** |**6. Governance costs**
Independent examiner's fees
Bookkeeping and PAYE services
AGM Refreshments
**7. Charitable activities:**
Staff wages and salaries
Travelling expenses
Equipment
Consumables
Activities
Grants Issued
Sundry
Lunches - Alt Curr
Health Champions
Advertising and PR
**8. Separate material items**
Training
Office costs
Repairs and Maintenance
Rent
Room Hire
Insurance
Pension costs
Utilities
**9. Other**
Subscriptions
Bank charges
DBS|**Permanent**
**Unrestricted**
**Restricted Endowment**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
268,189
104,719
-
14,177
1,633
-
5,925
334
-
10,238
1,564
-
18,436
341
-
-
-
-
-
50
-
721
-
-
-
-
-
440
5,900
-|**2022**
**£**
3,884
-|**2021**
**£**
8,524
240| |---|---|---|---| |||3,884|8,764| |||**2022**
**Total**
**£**
372,908
15,810
6,259
11,802
18,777
-
50
721
-
6,340|**2021**
**Total**
**£**
355,044
3,812
5,960
4,582
8,500
-
17
3,457
-
-| ||318,126
114,541
-|432,667|381,372| ||3,461
2,775
-
4,860
3,389
-
2,963
1,098
-
(1,160)
4,160
-
1,723
140
-
1,318
-
-
5,809
-
-
5,102
-
-|**2022**
**£**
6,236
8,249
4,061
3,000
1,863
1,318
5,809
5,102|**2021**
**£**
1,886
11,049
1,897
3,000
45
-
5,198
3,489| ||24,076
11,562
-|35,638|26,564| ||1,196
1,032
-
96
-
-
325
-
-|**2022**
**£**
2,228
96
325|**2021**
**£**
2,645
69
255| ||1,617
1,032
-|2,649|2,969| - 10 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **10. Paid employees** |Total staff costs
Average head count in the year
Fundraising
Governance
Charitable activities
Total|**2022**
**2021**
**£**
**£**| |---|---| ||378,717
360,242| ||**2022**
**2021**
0.75
0.70
0.25
0.25
13.00
13.00| ||14
14.00| ## **11.** ## **Defined contribution pension scheme or defined benefit scheme accounted for as defined contribution scheme** The Charity operates a defined contribution work place pension. During the year contributions totalled £5,808.56 ## **12. Debtors:** |**Amounts falling due within one year**
Trade debtors
Other debtors
**13. Cash and bank in hand**
Short term deposits
Cash at bank and on hand
**14. Creditors:**
**Amounts falling due within one year**
Trade creditors
Accruals
Deferred Income
Taxation and social security
Other creditors|**2022**
**£**
84,188
-|**2021**
**£**
20,031
1,277| |---|---|---| ||84,188|21,308| ||**2022**
**£**
141,424
204,285|**2021**
**£**
140,486
285,032| ||345,709|425,518| ||**2022**
**£**
4,426
2,582
62,300
25,661
-|**2021**
**£**
4,588
-
31,048
32,547
-| ||94,969|68,183| - 11 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **15. Analysis of Net Assets between Funds** |Tangible Fixed Assets
Current Assets
Total Assets
Less Current Liabilities
Net Assets at 31 March 2022|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2022**
**Funds**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
-
-
-
-
363,492
66,405
-
429,897| |---|---| ||363,492
66,405
-
429,897
(83,641)
(11,328)
-
(94,969)| ||279,851
55,077
-
334,928| ## **16. Movement in Funds** |**Unrestricted Funds**
General Fund
**Restricted Funds**
LGBT +
Tomorrow's Leaders
**Total**|**At 1st**
**Incoming**
**Outgoing**
**Transfers**
**At 31st**
**April 2021**
**Resources**
**Resources**
**March 2022**
249,384
376,783
(362,304)
-
263,863| |---|---| ||249,384
376,783
(362,304)
-
263,863
15,352
1,799
(13,057)
-
4,094
113,907
67,140
(114,077)
-
66,970| ||129,259
68,939
(127,134)
-
71,064| ||378,643
445,722
(489,438)
-
334,926| The unrestricted general funds are available to be spent for any of the purposes of the charity. The restricted funds terms are as follows LGBT + the LGBT + fund is financed in the main by Children in Need and provides LGBT services through youth clubs in Telford and Shropshire. Tomorrow's Leaders the Tomorrow's Leaders fund is financed through the National Lottery - 12 - **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **ANNUAL ACCOUNTS** **Year Ending 31 March 2022** **Registered Charity Number: 1172685** ## **SYA** ## **(FORMERLY SHROPSHIRE YOUTH ASSOCIATION) ANNUAL ACCOUNTS** ## **Year Ending 31 March 2022** |**CONTENTS**|| |---|---| ||**Page**| |Trust Information|1| |Report of the Trustees|2-3| |Independent Examiners Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes|7-12| ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) TRUST INFORMATION ANNUAL REPORT 2022** |**CHARITY NUMBER**|1172685| |---|---| |**CHAIR**|Ian Cruise-Taylor| |**CHIEF EXECUTIVE**|Richard Parkes| |**TREASURER**|Dr Alan Herbert| |**OTHER TRUSTEES**|Aleesha Skett| ||Becky Kwan| ||Donna Leeding| ||Tony Clay| ||Clly Roy Aldcroft| ||Geoff Hardy| ||Jon Wellman| |**ADDRESS OF CHARITY**|The New Lodge| ||Upton Lane| ||Shrewsbury| ||SY2 5RR| |**INDEPENDENT EXAMINER**|Jonathan Rimmer FCA| ||James, Holyoak & Parker Ltd| ||1 Knights Court| ||Archers Way| ||Battlefield Enterprise Park| ||Shrewsbury| ||Shropshire| ||SY1 3GA| - 1 - **REPORT OF THE TRUSTEES** ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **FOR THE PERIOD ENDED 31 MARCH 2022** The trustees present their annual reports and financial statements of the Charity for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland published on 16 July 2014. ## **Structure, Governance and Management** The charity was an unincorporated charity (518488), formed by constitution adopted on 1st April 1987 and converted to a CIO on 21.4.2017 (1172685). The constitution sets out the appointment of new Trustees. This is by nomination and request. Two of the trustees are allocated by Local Councils. The day to day management of the charity is vested in by Mr Richard Parkes the charities Chief Officer. ## **Risk management** A review of existing risk management policies is conducted each year and the Trustees concluded that adequate safeguards against identified risks are in place. ## **Objectives and Activities for the Public Benefit** The objective of the Trust are detailed in the constitution as: To help young people (Aged up to their 25th birthday) in Shropshire, especially but not exclusively through their leisure activities, to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society. The main activities in relation to the objectives: 1. Providing infrastructure support to the voluntary youth sector in Shropshire; Namely to: - Offer help & advice on constitutions, policies and procedures - Deliver and arrange training - Undertake safeguarding checks - Provide equipment & activities - Provide support worker visits - Help with finding funding & bid writing - DBS umbrella body - Act as an advocate and strategic voice for the sector 2. Operate fully staffed Youth clubs commissioned by others 3. Supply of experienced staff to run voluntary clubs in partnership with Parish, town Councils, and management committees 4. Deliver Youth Projects 5. Deliver Alternative curriculum work to young people on Educational Health Care Plans ( EHCP) 6. Delivery of Youth Voice projects including Members of Youth Parliament, Youth forums and Young Health Champions - 2 - # **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) REPORT OF THE TRUSTEES** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **Financial Review** The charities performance for the year and that of its fund is laid out in the financial statements on pages 5 to 12. The Trustees are pleased with the financial performance during the period and believe the charity is in a strong financial position. The accounts span the 12 month period up to 31st March 2022 ## **Reserves Policy** SYA has reserves of £200,000 which represents approximately 6 months running costs. These are held in three separate high interest savings accounts. ## **Achievements and Performance** The charity continues to provide a public benefit through the performance of the charitable activities listed above, below is a summary of the main achievements of the charity during the period; - Supported 2094 youth club volunteers (1010 Adults who are wholly dependant on our support, a further 629 through Scouts, 455 through Girlguides) - Completed 96 volunteers DBS checks - Supported the sector to re-open following Covid with 107 youth clubs or groups now operating again - Trained and/or supported 31 young leaders under 18 - Delivered bespoke provision for over 30 LGBTQ+ young people in 2 locations - Provided 229 youth club sessions a week that are safe and supportive places for children and young people - Enabled over 471 SEND young people to join in with leisure time activity through integrated or bespoke provision. - 112 Youth workers trained in Youth Work, Safeguarding and First Aid - Over 6958 young people a week attend clubs run by or supported by the charity (6254 under 18's and 704 over 18's) - Supported 704 young people over 18 to take poart in activities, including 221 Young Farmers - The contribution made by the volunteers is valued at £3, 021,744.00 (Cost Benefit Analysis) - Supported over 100 voluntary youth clubs in Shropshire, Telford & Wrekin ## **Investment Policy** The Trustees having regard to the liquidity requirements of operating and supporting Youth services have kept available funds in interest - being deposit accounts and seek to achieve a rate in deposit that matches or exceeds inflation. Approved by the Trustees on 24th October 2022 and signed on their behalf Ian Cruise-Taylor Chair of Trusteees - 3 - # **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF SYA** I report on the accounts of SYA for the period ended 31 March 2022 which are set out on pages 5 to 12. ## **Respective Responsibilities of Trustees and Examiner** The charity considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to: - �examine the accounts (under section145 of the Act); - follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act); and - �state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion as to whether the financial statements present a "true and fair view" and this report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In the course of my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect, the Trust has not met the requirements to ensure that: - �proper accounting records are kept in accordance with section 130 of the Act; and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Jonathan Rimmer, FCA James, Holyoak & Parker 1 Knights Court Archers Way, Shrewsbury, SY1 3GA 24th October 2022 - 4 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE PERIOD ENDED 31 MARCH 2022** |**Note**
**Income and endowments**
**Incoming Resources from generated funds**
Donations and legacies
**3**
Charitable activities
**4**
Other trading activities
**5**
Interest income
JRS Grants
**Expenditure**
Governance costs
**6**
Raising funds
Charitable activities
**7**
Separate Material Items
**8**
Other
**9**
**Net incoming resources/(resources**
**Gains and losses on**
**revaluations and disposals**
**of investment assets**
(Loss)/Profit on investments sold
(Loss)/Profit on revaluation of
Investments
**Total Income**
**Total funds carried forward**
**expended)before revaluations and**
**investment assets disposals**
**Total Expenditure**
**Net movement in funds**
**Total funds brought forward**|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2022**
**Funds**
**Funds**
**Fund**
**Total**
**£**
**£**
**£**
**£**
11,371
68,260
-
79,631
338,756
-
-
338,756
22,152
680
-
22,832
1,084
-
-
1,084
3,420
-
-
3,420|**2021**
**Total**
**£**
188,296
349,717
3,665
1,737
47,934| |---|---|---| ||376,783
68,940
-
445,723|591,349| ||3,884
-
-
3,884
14,600
-
-
14,600
318,126
114,541
-
432,667
24,076
11,562
-
35,638
1,617
1,032
-
2,649|8,764
2,700
381,372
26,564
2,969| ||362,303
127,135
-
489,438|422,369| ||**14,480**
**(58,195)**
**-**
**(43,715)**
-
-
-
-
-
-
-
-|**168,980**
-
-| ||**14,480**
**(58,195)**
**-**
**(43,715)**
**249,384**
**129,259**
**-**
**378,643**|**168,980**
**209,663**| ||**263,864**
**71,064**
**-**
**334,928**|**378,643**| - 5 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **FOR THE PERIOD ENDED 31 MARCH 2022** |**Note**
**Fixed Assets**
Tangible assets
Investments
**Current Assets**
Debtors
**12**
Cash at Bank and in hand
**13**
**Current Liabilities**
Bank Overdraft
Creditors: amounts falling due
within one year
**14**
**Net current assets**
**Total assets less current assets/(liabilities)**
**Capital and Reserves**
**15,16**
Permanent Endowment Funds
Restricted Funds
Unrestricted Funds|**£**
84,188
345,709|**2022**
**£**
-
-
-
334,928
334,928
-
71,064
263,864
334,928|**£**
21,308
425,518|**2021**
**£**
-
-| |---|---|---|---|---| |||||-
378,643| ||429,897||446,826|| ||-
94,969||-
68,183|| ||94,969||68,183|| |||||| |||||378,643| |||||-
129,259
249,384| |||||378,643| The financial statements on pages 5 to 12 were approved by the trustees on 24th October 2022 and signed on its behalf by: Ian Cruise-Taylor Chair of Trustees - 6 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **1. Accounting Policies** ## **Basis of Accounting** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations. Shropshire Youth Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in sterling which is the functional currency of the charity ## **Incoming Resources** ## _Recognition of income_ These are included in the Statement of Financial - the charity becomes entitled to the resources; - it is more likely than not that the trustees will receive the resources; and - the monetary value can be measured with sufficient reliability. ## _Grants_ Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). ## _Contractual income and performance related grants_ This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. ## _Donated services and facilities_ Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. - 7 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **Incoming Resources (continued)** _Support Costs_ The charity has incurred expenditure on support costs. ## _Volunteer help_ The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. ## **Resources Expended and Basis of Allocation of Costs** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. The charity has creditors which are measured at settlement amounts less any trade discounts ## **Fund Accounting** Funds held by the charity are either: - Unrestricted general funds – these are funds that can be used in accordance with the charitable objects at the discretion of the trustees. - Restricted funds - these are funds that can only be used for particular restricted purposes within the object of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes. ## **Debtors** Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. ## **Cash at bank and in hand** Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **Going concern** The financial statements have been prepared on a going concern basis as the Trustees having considered the financial position and projected future cash flows covering twelve months forward and the 2021 budget, are confident the charity has sufficient liquid unrestricted funds to continue operating for the foreseeable future being twelve months from the authorisation of these financial statements. The Trustees are taking all necessary steps to protect the financial position of the charity and focusing on the future financial sustainability of the charity. Plans are kept under constant review by the Trustees to enable them to react speedily to any further changes in circumstances, government advice and challenges that still arise as a direct result of the COVID-19 pandemic. ## **Changes to accounting policy** The accounts present a true and fair view. The accounts have changed from a receipts and payments basis to an accruals basis. - 8 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **2. Donations in Kind** In addition to the amounts included in the accounts, the Trust benefited from many hours of volunteer help during the year. The Trust could not continue to provide its current level of operations without this gratefully received help. ## **3. Donations and legacies** |**Voluntary income comprises:-**
Donations and gifts
Grants Received
Health Champions
Millicope Foundation
Ludlow Youth Club
Healthwatch
LGBT+
Kynaston Road
Sport England Grant
Others
Tomorrows Leaders|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2022**
**2021**
**£**
**£**
**£**
**£**
**£**
5,371
300
-
5,671
3,796
400
-
-
400
-
1,000
-
-
1,000
-
-
-
-
-
-
-
-
-
-
-
-
1,500
-
1,500
14,250
-
-
-
-
-
3,000
-
-
3,000
2,000
1,600
-
-
1,600
21,900
-
66,460
-
66,460
146,350| |---|---| ||11,371
68,260
-
79,631
188,296| |**4. Charitable activities**
These activities comprise:-
Commissioned Clubs
Club income
Infrastructure support
Alternative curriculum
Affiliations
Youth Partnership agreements
Other youth activities
**5. Other trading activities**
These activities comprise:-
DBS
Training
Room hire
Equipment Hire|**Unrestricted**
**£**
79,198
-
40,000
51,800
-
150,769
16,989|**Restricted**
**£**
-
-
-
-
-
-
-
-
-
**Restricted**
**£**
-
680
-
-
680|**2022**
**£**
79,198
-
40,000
51,800
-
150,769
16,989|**2021**
**£**
115,909
-
57,543
120,000
-
44,829
11,436| |---|---|---|---|---| ||338,756||338,756|349,717| ||**Unrestricted**
**£**
1,232
18,970
1,950
-||**2022**
**£**
1,232
19,650
1,950
-|**2021**
**£**
615
3,050
-
-| ||22,152||22,832|3,665| - 9 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** |**6. Governance costs**
Independent examiner's fees
Bookkeeping and PAYE services
AGM Refreshments
**7. Charitable activities:**
Staff wages and salaries
Travelling expenses
Equipment
Consumables
Activities
Grants Issued
Sundry
Lunches - Alt Curr
Health Champions
Advertising and PR
**8. Separate material items**
Training
Office costs
Repairs and Maintenance
Rent
Room Hire
Insurance
Pension costs
Utilities
**9. Other**
Subscriptions
Bank charges
DBS|**Permanent**
**Unrestricted**
**Restricted Endowment**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
268,189
104,719
-
14,177
1,633
-
5,925
334
-
10,238
1,564
-
18,436
341
-
-
-
-
-
50
-
721
-
-
-
-
-
440
5,900
-|**2022**
**£**
3,884
-|**2021**
**£**
8,524
240| |---|---|---|---| |||3,884|8,764| |||**2022**
**Total**
**£**
372,908
15,810
6,259
11,802
18,777
-
50
721
-
6,340|**2021**
**Total**
**£**
355,044
3,812
5,960
4,582
8,500
-
17
3,457
-
-| ||318,126
114,541
-|432,667|381,372| ||3,461
2,775
-
4,860
3,389
-
2,963
1,098
-
(1,160)
4,160
-
1,723
140
-
1,318
-
-
5,809
-
-
5,102
-
-|**2022**
**£**
6,236
8,249
4,061
3,000
1,863
1,318
5,809
5,102|**2021**
**£**
1,886
11,049
1,897
3,000
45
-
5,198
3,489| ||24,076
11,562
-|35,638|26,564| ||1,196
1,032
-
96
-
-
325
-
-|**2022**
**£**
2,228
96
325|**2021**
**£**
2,645
69
255| ||1,617
1,032
-|2,649|2,969| - 10 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)** ## **NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **10. Paid employees** |Total staff costs
Average head count in the year
Fundraising
Governance
Charitable activities
Total|**2022**
**2021**
**£**
**£**| |---|---| ||378,717
360,242| ||**2022**
**2021**
0.75
0.70
0.25
0.25
13.00
13.00| ||14
14.00| ## **11.** ## **Defined contribution pension scheme or defined benefit scheme accounted for as defined contribution scheme** The Charity operates a defined contribution work place pension. During the year contributions totalled £5,808.56 ## **12. Debtors:** |**Amounts falling due within one year**
Trade debtors
Other debtors
**13. Cash and bank in hand**
Short term deposits
Cash at bank and on hand
**14. Creditors:**
**Amounts falling due within one year**
Trade creditors
Accruals
Deferred Income
Taxation and social security
Other creditors|**2022**
**£**
84,188
-|**2021**
**£**
20,031
1,277| |---|---|---| ||84,188|21,308| ||**2022**
**£**
141,424
204,285|**2021**
**£**
140,486
285,032| ||345,709|425,518| ||**2022**
**£**
4,426
2,582
62,300
25,661
-|**2021**
**£**
4,588
-
31,048
32,547
-| ||94,969|68,183| - 11 - ## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 MARCH 2022** ## **15. Analysis of Net Assets between Funds** |Tangible Fixed Assets
Current Assets
Total Assets
Less Current Liabilities
Net Assets at 31 March 2022|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2022**
**Funds**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
-
-
-
-
363,492
66,405
-
429,897| |---|---| ||363,492
66,405
-
429,897
(83,641)
(11,328)
-
(94,969)| ||279,851
55,077
-
334,928| ## **16. Movement in Funds** |**Unrestricted Funds**
General Fund
**Restricted Funds**
LGBT +
Tomorrow's Leaders
**Total**|**At 1st**
**Incoming**
**Outgoing**
**Transfers**
**At 31st**
**April 2021**
**Resources**
**Resources**
**March 2022**
249,384
376,783
(362,304)
-
263,863| |---|---| ||249,384
376,783
(362,304)
-
263,863
15,352
1,799
(13,057)
-
4,094
113,907
67,140
(114,077)
-
66,970| ||129,259
68,939
(127,134)
-
71,064| ||378,643
445,722
(489,438)
-
334,926| The unrestricted general funds are available to be spent for any of the purposes of the charity. The restricted funds terms are as follows LGBT + the LGBT + fund is financed in the main by Children in Need and provides LGBT services through youth clubs in Telford and Shropshire. Tomorrow's Leaders the Tomorrow's Leaders fund is financed through the National Lottery - 12 -