OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

ANNUAL ACCOUNTS

Year Ending 31 March 2021

Registered Charity Number: 1172685

SYA

(FORMERLY SHROPSHIRE YOUTH ASSOCIATION) ANNUAL ACCOUNTS

Year Ending 31 March 2021

CONTENTS
Page
Trust Information 1
Report of the Trustees 2-3
Independent Examiners Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes 7-12

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) TRUST INFORMATION ANNUAL REPORT 2021

CHARITY NUMBER 1172685
CHAIR Ian Cruise-Taylor
CHIEF EXECUTIVE Richard Parkes
TREASURER Dr Alan Herbert
OTHER TRUSTEES Sharon Parkes
Becky Kwan
Donna Leeding
Tony Clay
Clly Roy Aldcroft
Geoff Hardy
ADDRESS OF CHARITY The New Lodge
Upton Lane
Shrewsbury
SY2 5RR
INDEPENDENT EXAMINER Jonathan Rimmer FCA
James, Holyoak & Parker Ltd
1 Knights Court
Archers Way
Battlefield Enterprise Park
Shrewsbury
Shropshire
SY1 3GA

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

REPORT OF THE TRUSTEES

FOR THE PERIOD ENDED 31 MARCH 2021

The trustees present their annual reports and financial statements of the Charity for the year ended 31 March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland published on 16 July 2014.

Structure, Governance and Management

The charity was an unincorporated charity (518488), formed by constitution adopted on 1st April 1987 and converted to a CIO on 21.4.2017 (1172685). The constitution sets out the appointment of new Trustees. This is by nomination and request. Two of the trustees are allocated by Local Councils. The day to day management of the charity is vested in by Mr Richard Parkes the charities Chief Officer.

Risk management

A review of existing risk management policies is conducted each year and the Trustees concluded that adequate safeguards against identified risks are in place.

Objectives and Activities for the Public Benefit

The objective of the Trust are detailed in the constitution as:

To help young people (Aged up to their 25th birthday) in Shropshire, especially but not exclusively through their leisure activities, to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society.

The main activities in relation to the objectives:

  1. Providing infrastructure support to the voluntary youth sector in Shropshire;

Namely to:

SYA

(FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

REPORT OF THE TRUSTEES

FOR THE PERIOD ENDED 31 MARCH 2021

Financial Review

The Trust's performance for the year and that of its fund is laid out in the financial statements on pages 5 to 12.

The Trustees are pleased with the financial performance during the period and believe the charity is in a strong financial position. The accounts span the 12 month period up to 31st March 2021

Reserves Policy

SYA has reserves of £150,000 which represents approximately 9 months running costs. These are held in two separate high interest savings accounts.

Achievements and Performance

The charity continues to provide a public benefit through the performance of the charitable activities listed above, below is a summary of the main achievements of the charity during the period;

Supported 2130 youth club volunteers (984 Adults who are wholly dependant on our support, a further 691 through Scouts, - 455 through Girlguides)

Investment Policy

The Trustees having regard to the liquidity requirements of operating and supporting Youth services have kept available funds in interest - being deposit accounts and seek to achieve a rate in deposit that matches or exceeds inflation.

Approved by the Trustees on 12th November 2021

and signed on their behalf

I.F.Cruise-Taylor

Ian Cruise-Taylor Chair of Trusteees

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF SHROPSHIRE YOUTH ASSOCIATION

I report on the accounts of Shropshire Youth Association for the period ended 31 March 2021 which are set out on pages 5 to 12.

Respective Responsibilities of Trustees and Examiner

The Trust considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion as to whether the financial statements present a "true and fair view" and this report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In the course of my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the Trust has not met the requirements to ensure that:

  2. �proper accounting records are kept in accordance with section 130 of the Act; and

  3. accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Jonathan Rimmer

Jonathan Rimmer, FCA James, Holyoak & Parker 1 Knights Court Archers Way, Shrewsbury, SY1 3GA

Date 12th November 2021

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) STATEMENT OF FINANCIAL ACTIVITIES

FOR THE PERIOD 31 MARCH 2021

Note
Income and endowments
Incoming Resources from generated funds
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Interest income
JRS Grants
Expenditure
Governance costs
6
Raising funds
Charitable activities
7
Separate Material Items
8
Other
9
Net incoming resources/(resources
Gains and losses on
revaluations and disposals
of investment assets
(Loss)/Profit on investments sold
(Loss)/Profit on revaluation of
Investments
Total funds carried forward
expended)before revaluations and
investment assets disposals
Total Income
Total Expenditure
Net movement in funds
Total funds brought forward		 Permanent
Unrestricted
Restricted Endowment
2021
Funds
Funds
Fund
Total
£
£
£
£
26,382
161,914
-
188,296
349,717
-
-
349,717
3,665
-
-
3,665
1,737
-
-
1,737
47,934
-
-
47,934		 2020
Total
£
32,813
366,429
21,361
3,169
-
429,435
161,914
-
591,349		 423,772
8,764
-
-
8,764
2,700
-
-
2,700
346,842
34,530
-
381,372
26,271
293
-
26,564
2,236
733
-
2,969		 5,693
-
373,784
31,895
2,769
386,813
35,556
-
422,369		 414,141
42,622
126,358
-
168,980
-
-
-
-
-
-
-
-		 9,631
-
-
42,622
126,358
-
168,980
206,762
2,901
-
209,663		 9,631
200,032
249,384
129,259
-
378,643		 209,663

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) BALANCE SHEET AT 31 MARCH 2021

Note
Fixed Assets
Tangible assets
Investments
Current Assets
Debtors
12
Cash at Bank and in hand
13
Current Liabilities
Bank Overdraft
Creditors: amounts falling due
within one year
14
Net current assets
Total assets less current assets/(liabilities)
Capital and Reserves
15,16
Permanent Endowment Funds
Restricted Funds
Unrestricted Funds		 £
21,308
425,518		 2021
£
-
-
-
378,643
378,643
-
129,259
249,384
378,643		 £
16,224
304,063		 2020
£
-
-
-
209,663
446,826 320,287
-
68,183		 -
110,624
68,183 110,624
209,663
-
2,901
206,762
209,663

The financial statements on pages 5 to 12 were approved by the trustees on 12th November 2021 and signed on its behalf by:

I.F.Cruise-Taylor

Ian Cruise-Taylor Chair of Trustees

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

PERIOD ENDED 31 MARCH 2021

1. Accounting Policies

Basis of Accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations.

Shropshire Youth Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in sterling which is the functional currency of the charity

Incoming Resources

Recognition of income

These are included in the Statement of Financial Activities

Grants

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

Contractual income and performance related grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.

Donated services and facilities

Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably.

Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)

NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)

Incoming Resources (continued)

Support Costs

The charity has incurred expenditure on support costs.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Resources Expended and Basis of Allocation of Costs

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. The charity has creditors which are measured at settlement amounts less any trade discounts

Fund Accounting

Funds held by the charity are either:

· Unrestricted general funds – these are funds that can be used in accordance with the charitable objects at the discretion of the trustees.

Restricted funds - these are funds that can only be used for particular restricted purposes within the object of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Going concern

The financial statements have been prepared on a going concern basis as the Trustees having considered the financial posi projected future cash flows covering twelve months forward and the 2021 budget, are confident the charity has sufficient liqu unrestricted funds to continue operating for the foreseeable future being twelve months from the authorisation of these financ statements.

The Trustees are taking all necessary steps to protect the financial position of the charity and focusing on the future financia sustainability of the charity.

Plans are kept under constant review by the Trustees to enable them to react speedily to any further changes in circumstanc government advice and challenges that still arise as a direct result of the COVID-19 pandemic.

Changes to accounting policy

The accounts present a true and fair view.

The accounts have changed from a receipts and payments basis to an accruals basis.

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)

2. Donations in Kind

In addition to the amounts included in the accounts, the Trust benefited from many hours of volunteer help during the year. The Trust could not continue to provide its current level of operations without this gratefully received help.

3. Donations and legacies

Voluntary income comprises:-
Donations and gifts
Grants Received
Health Champions
Millicope Foundation
Ludlow Youth Club
Healthwatch
LGBT+
Kynaston Road
Sport England Grant
Others
Tomorrows Leaders		 Permanent
Unrestricted
Restricted Endowment
2021
2020
£
£
£
£
£
2,482
1,314
-
3,796
7,313
-
-
-
-
13,000
-
-
-
-
1,000
-
-
-
-
-
-
-
-
-
-
-
14,250
-
14,250
11,500
-
-
-
-
-
2,000
-
-
2,000
-
21,900
-
-
21,900
-
-
146,350
-
146,350
-
26,382
161,914
-
188,296
32,813

4. Charitable activities

4. Charitable activities
These activities comprise:-
Commissioned Clubs
Club income
Infrastructure support
Alternative curriculum
Affiliations
Youth Partnership agreements
Other youth activities
5. Other trading activities
These activities comprise:-
DBS
Training
Room hire
Equipment Hire		 2021
£
115,909
-
57,543
120,000
-
44,829
11,436		 2020
£
101,926
634
94,613
125,708
483
39,605
3,460
349,717 366,429
2021
£
615
3,050
-
-		 2020
£
1,353
14,971
4,933
104
3,665 21,361

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)

6. Governance costs
Independent examiner's fees
Bookkeeping and PAYE services
AGM Refreshments
7. Charitable activities:
Staff wages and salaries
Travelling expenses
Equipment
Consumables
Activities
Grants Issued
Sundry
Lunches - Alt Curr
Health Champions
8. Separate material items
Training
Office costs
Repairs and Maintenance
Rent
Room Hire
Insurance
Pension costs
Utilities
9. Other
Subscriptions
Bank charges
DBS		 Permanent
Unrestricted
Restricted Endowment
Funds
Funds
Funds
£
£
£
322,373
32,671
-
3,359
453
-
5,038
922
-
4,186
396
-
8,451
49
-
-
-
-
-
17
-
3,435
22
-
-
-
-		 2021
£
8,524
240		 2020
£
5,165
528
8,764 5,693
2021
Total
£
355,044
3,812
5,960
4,582
8,500
-
17
3,457
-		 2020
Total
£
330,855
16,273
1,782
3,787
16,973
-
1,658
2,456
-
346,842
34,530
-		 381,372 373,784
1,886
-
-
10,786
263
-
1,897
-
-
3,000
-
-
15
30
-
-
-
-
5,198
-
-
3,489
-
-		 2021
£
1,886
11,049
1,897
3,000
45
-
5,198
3,489		 2020
£
3,940
7,902
4,286
3,073
1,875
1,312
4,367
5,140
26,271
293
-		 26,564 31,895
1,912
733
-
69
-
-
255
-
-		 2021
£
2,645
69
255		 2020
£
1,564
65
1,140
2,236
733
-		 2,969 2,769

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)

10. Paid employees

Paid employees
Total staff costs 2021
2020
£
£
360,242
335,222
Average head count in the year
Fundraising
Governance
Charitable activities
Total		 2021
2020
0.75
0.50
0.25
0.25
13.00
11.00
14
11.75

11.

Defined contribution pension scheme or defined benefit scheme accounted for as defined contribution scheme

The Charity operates a defined contribution work place pension. During the year contributions totalled £5198

12. Debtors:

Amounts falling due within one year
Trade debtors
Other debtors
13. Cash and bank in hand
Short term deposits
Cash at bank and on hand
14. Creditors:
Amounts falling due within one year
Trade creditors
Accruals
Deferred Income
Taxation and social security
Other creditors		 2021
£
20,031
1,277		 2020
£
16,224
-
21,308 16,224
2021
£
140,486
285,032		 2020
£
139,012
165,051
425,518 304,063
2021
£
4,588
-
31,048
32,547
-		 2020
£
2,720
781
82,385
23,769
969
68,183 110,624

SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)

15. Analysis of Net Assets between Funds

Tangible Fixed Assets
Current Assets
Total Assets
Less Current Liabilities
Net Assets at 31 March 2021		 Permanent
Unrestricted
Restricted Endowment
2021
Funds
Funds
Funds
Total
£
£
£
£
-
-
-
-
317,567
129,259
-
446,826
317,567
129,259
-
446,826
(68,183)
-
-
(68,183)
249,384
129,259
-
378,643

16. Movement in Funds

Unrestricted Funds
General Fund
Restricted Funds
LGBT +
Tomorrow's Leaders
Total		 At 1st
Incoming
Outgoing
Transfers
At 31st
April 2020
Resources
Resources
March 2021
206,762
429,435
(386,813)
-
249,384
206,762
429,435
(386,813)
-
249,384
2,901
15,564
(3,113)
-
15,352
-
146,350
(32,443)
-
113,907
2,901
161,914
(35,556)
-
129,259
209,663
591,349
(422,369)
-
378,643

The unrestricted general funds are available to be spent for any of the purposes of the charity.

The restricted funds terms are as follows

LGBT + the LGBT + fund is financed in the main by Children in Need and provides LGBT services through youth clubs in Telford and Shropshire.

Tomorrow's Leaders the Tomorrow's Leaders fund is financed through the National Lottery

al es,