**SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **ANNUAL ACCOUNTS**
**Year Ending 31 March 2021**
**Registered Charity Number: 1172685**
## **SYA**
## **(FORMERLY SHROPSHIRE YOUTH ASSOCIATION) ANNUAL ACCOUNTS**
## **Year Ending 31 March 2021**
|**CONTENTS**||
|---|---|
||**Page**|
|Trust Information|1|
|Report of the Trustees|2-3|
|Independent Examiners Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes|7-12|
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) TRUST INFORMATION ANNUAL REPORT 2021**
|**CHARITY NUMBER**|1172685|
|---|---|
|**CHAIR**|Ian Cruise-Taylor|
|**CHIEF EXECUTIVE**|Richard Parkes|
|**TREASURER**|Dr Alan Herbert|
|**OTHER TRUSTEES**|Sharon Parkes|
||Becky Kwan|
||Donna Leeding|
||Tony Clay|
||Clly Roy Aldcroft|
||Geoff Hardy|
|**ADDRESS OF CHARITY**|The New Lodge|
||Upton Lane|
||Shrewsbury|
||SY2 5RR|
|**INDEPENDENT EXAMINER**|Jonathan Rimmer FCA|
||James, Holyoak & Parker Ltd|
||1 Knights Court|
||Archers Way|
||Battlefield Enterprise Park|
||Shrewsbury|
||Shropshire|
||SY1 3GA|
- 1 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **REPORT OF THE TRUSTEES**
## **FOR THE PERIOD ENDED 31 MARCH 2021**
The trustees present their annual reports and financial statements of the Charity for the year ended 31 March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland published on 16 July 2014.
## **Structure, Governance and Management**
The charity was an unincorporated charity (518488), formed by constitution adopted on 1st April 1987 and converted to a CIO on 21.4.2017 (1172685). The constitution sets out the appointment of new Trustees. This is by nomination and request. Two of the trustees are allocated by Local Councils. The day to day management of the charity is vested in by Mr Richard Parkes the charities Chief Officer.
## **Risk management**
A review of existing risk management policies is conducted each year and the Trustees concluded that adequate safeguards against identified risks are in place.
## **Objectives and Activities for the Public Benefit**
The objective of the Trust are detailed in the constitution as:
To help young people (Aged up to their 25th birthday) in Shropshire, especially but not exclusively through their leisure activities, to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society.
The main activities in relation to the objectives:
1. Providing infrastructure support to the voluntary youth sector in Shropshire;
Namely to:
- Offer help & advice on constitutions, policies and procedures
- Deliver and arrange training
- Undertake safeguarding checks
- Provide equipment & activities
- Provide support worker visits
- Help with finding funding & bid writing
- DBS umbrella body
- Act as an advocate and strategic voice for the sector
2. Fully staffed Youth clubs commissioned by other
3. Supply of experienced staff to run voluntary clubs in partnership with Parish Councils, and management committees
4. Deliver Youth Projects
5. Deliver Alternative curriculum work to young people on Educational Health Care Plans ( EHCP)
- 2 -
**SYA**
## **(FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **REPORT OF THE TRUSTEES**
## **FOR THE PERIOD ENDED 31 MARCH 2021**
## **Financial Review**
The Trust's performance for the year and that of its fund is laid out in the financial statements on pages 5 to 12.
The Trustees are pleased with the financial performance during the period and believe the charity is in a strong financial position. The accounts span the 12 month period up to 31st March 2021
## **Reserves Policy**
SYA has reserves of £150,000 which represents approximately 9 months running costs. These are held in two separate high interest savings accounts.
## **Achievements and Performance**
The charity continues to provide a public benefit through the performance of the charitable activities listed above, below is a summary of the main achievements of the charity during the period;
Supported 2130 youth club volunteers (984 Adults who are wholly dependant on our support, a further 691 through Scouts, - 455 through Girlguides)
- Completed 44 volunteers DBS checks
- Supported the sector to deliver virtual youth clubs, achieving 47 clubs a week during periods of lockdowns
- Trained and/or supported 158 young leaders under 18
- Delivered bespoke provision for over 25 LGBTQ+ young people in 2 locations
- Provided 275 youth club sessions a week that are safe and supportive places for children and young people
- Enabled over 362 SEND young people to join in with leisure time activity through integrated or bespoke provision.
- Trained 74 volunteer youth workers
- Over 6200 young people a week attend clubs run by or supported by the charity
- Supported 903 young people over 18 to take poart in activities, including 779 Young Farmers
- The contribution made by the volunteers is valued at £3,975,353.31 (Cost Benefit Analysis)
- Supported over 120 voluntary youth clubs in Shropshire, Telford & Wrekin
## **Investment Policy**
The Trustees having regard to the liquidity requirements of operating and supporting Youth services have kept available funds in interest - being deposit accounts and seek to achieve a rate in deposit that matches or exceeds inflation.
Approved by the Trustees on 12th November 2021
and signed on their behalf
## I.F.Cruise-Taylor
Ian Cruise-Taylor Chair of Trusteees
- 3 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF SHROPSHIRE YOUTH ASSOCIATION**
I report on the accounts of Shropshire Youth Association for the period ended 31 March 2021 which are set out on pages 5 to 12.
## **Respective Responsibilities of Trustees and Examiner**
The Trust considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.
It is my responsibility to:
- �examine the accounts (under section145 of the Act);
- follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act); and
- �state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion as to whether the financial statements present a "true and fair view" and this report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In the course of my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the Trust has not met the requirements to ensure that:
- �proper accounting records are kept in accordance with section 130 of the Act; and
- accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Jonathan Rimmer
Jonathan Rimmer, FCA James, Holyoak & Parker 1 Knights Court Archers Way, Shrewsbury, SY1 3GA
Date 12th November 2021
- 4 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE PERIOD 31 MARCH 2021**
|**Note**
**Income and endowments**
**Incoming Resources from generated funds**
Donations and legacies
**3**
Charitable activities
**4**
Other trading activities
**5**
Interest income
JRS Grants
**Expenditure**
Governance costs
**6**
Raising funds
Charitable activities
**7**
Separate Material Items
**8**
Other
**9**
**Net incoming resources/(resources**
**Gains and losses on**
**revaluations and disposals**
**of investment assets**
(Loss)/Profit on investments sold
(Loss)/Profit on revaluation of
Investments
**Total funds carried forward**
**expended)before revaluations and**
**investment assets disposals**
**Total Income**
**Total Expenditure**
**Net movement in funds**
**Total funds brought forward**|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2021**
**Funds**
**Funds**
**Fund**
**Total**
**£**
**£**
**£**
**£**
26,382
161,914
-
188,296
349,717
-
-
349,717
3,665
-
-
3,665
1,737
-
-
1,737
47,934
-
-
47,934|**2020**
**Total**
**£**
32,813
366,429
21,361
3,169
-|
|---|---|---|
||429,435
161,914
-
591,349|423,772|
||8,764
-
-
8,764
2,700
-
-
2,700
346,842
34,530
-
381,372
26,271
293
-
26,564
2,236
733
-
2,969|5,693
-
373,784
31,895
2,769|
||386,813
35,556
-
422,369|414,141|
||**42,622**
**126,358**
**-**
**168,980**
-
-
-
-
-
-
-
-|**9,631**
-
-|
||**42,622**
**126,358**
**-**
**168,980**
**206,762**
**2,901**
**-**
**209,663**|**9,631**
**200,032**|
||**249,384**
**129,259**
**-**
**378,643**|**209,663**|
- 5 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) BALANCE SHEET AT 31 MARCH 2021**
|**Note**
**Fixed Assets**
Tangible assets
Investments
**Current Assets**
Debtors
**12**
Cash at Bank and in hand
**13**
**Current Liabilities**
Bank Overdraft
Creditors: amounts falling due
within one year
**14**
**Net current assets**
**Total assets less current assets/(liabilities)**
**Capital and Reserves**
**15,16**
Permanent Endowment Funds
Restricted Funds
Unrestricted Funds|**£**
21,308
425,518|**2021**
**£**
-
-
-
378,643
378,643
-
129,259
249,384
378,643|**£**
16,224
304,063|**2020**
**£**
-
-|
|---|---|---|---|---|
|||||-
209,663|
||446,826||320,287||
||-
68,183||-
110,624||
||68,183||110,624||
||||||
|||||209,663|
|||||-
2,901
206,762|
|||||209,663|
The financial statements on pages 5 to 12 were approved by the trustees on 12th November 2021 and signed on its behalf by:
## I.F.Cruise-Taylor
Ian Cruise-Taylor Chair of Trustees
- 6 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS**
## **PERIOD ENDED 31 MARCH 2021**
## **1. Accounting Policies**
## **Basis of Accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and applicable regulations.
Shropshire Youth Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in sterling which is the functional currency of the charity
## **Incoming Resources**
## _Recognition of income_
These are included in the Statement of Financial Activities
- the charity becomes entitled to the resources;
- it is more likely than not that the trustees will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## _Grants_
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
## _Contractual income and performance related grants_
This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.
## _Donated services and facilities_
Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably.
Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.
- 7 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION)**
## **NOTES ON FINANCIAL STATEMENTS**
## **FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)**
## **Incoming Resources (continued)**
## _Support Costs_
The charity has incurred expenditure on support costs.
## _Volunteer help_
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
## **Resources Expended and Basis of Allocation of Costs**
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. The charity has creditors which are measured at settlement amounts less any trade discounts
## **Fund Accounting**
Funds held by the charity are either:
· Unrestricted general funds – these are funds that can be used in accordance with the charitable objects at the discretion of the trustees.
-
Restricted funds - these are funds that can only be used for particular restricted purposes within the object of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.
## **Debtors**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
## **Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **Going concern**
The financial statements have been prepared on a going concern basis as the Trustees having considered the financial posi projected future cash flows covering twelve months forward and the 2021 budget, are confident the charity has sufficient liqu unrestricted funds to continue operating for the foreseeable future being twelve months from the authorisation of these financ statements.
The Trustees are taking all necessary steps to protect the financial position of the charity and focusing on the future financia sustainability of the charity.
Plans are kept under constant review by the Trustees to enable them to react speedily to any further changes in circumstanc government advice and challenges that still arise as a direct result of the COVID-19 pandemic.
## **Changes to accounting policy**
The accounts present a true and fair view.
The accounts have changed from a receipts and payments basis to an accruals basis.
- 8 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS**
## **FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)**
## **2. Donations in Kind**
In addition to the amounts included in the accounts, the Trust benefited from many hours of volunteer help during the year. The Trust could not continue to provide its current level of operations without this gratefully received help.
## **3. Donations and legacies**
|**Voluntary income comprises:-**
Donations and gifts
Grants Received
Health Champions
Millicope Foundation
Ludlow Youth Club
Healthwatch
LGBT+
Kynaston Road
Sport England Grant
Others
Tomorrows Leaders|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2021**
**2020**
**£**
**£**
**£**
**£**
**£**
2,482
1,314
-
3,796
7,313
-
-
-
-
13,000
-
-
-
-
1,000
-
-
-
-
-
-
-
-
-
-
-
14,250
-
14,250
11,500
-
-
-
-
-
2,000
-
-
2,000
-
21,900
-
-
21,900
-
-
146,350
-
146,350
-|
|---|---|
||26,382
161,914
-
188,296
32,813|
## **4. Charitable activities**
|**4. Charitable activities**
These activities comprise:-
Commissioned Clubs
Club income
Infrastructure support
Alternative curriculum
Affiliations
Youth Partnership agreements
Other youth activities
**5. Other trading activities**
These activities comprise:-
DBS
Training
Room hire
Equipment Hire|**2021**
**£**
115,909
-
57,543
120,000
-
44,829
11,436|**2020**
**£**
101,926
634
94,613
125,708
483
39,605
3,460|
|---|---|---|
||349,717|366,429|
||**2021**
**£**
615
3,050
-
-|**2020**
**£**
1,353
14,971
4,933
104|
||3,665|21,361|
- 9 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS**
## **FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)**
|**6. Governance costs**
Independent examiner's fees
Bookkeeping and PAYE services
AGM Refreshments
**7. Charitable activities:**
Staff wages and salaries
Travelling expenses
Equipment
Consumables
Activities
Grants Issued
Sundry
Lunches - Alt Curr
Health Champions
**8. Separate material items**
Training
Office costs
Repairs and Maintenance
Rent
Room Hire
Insurance
Pension costs
Utilities
**9. Other**
Subscriptions
Bank charges
DBS|**Permanent**
**Unrestricted**
**Restricted Endowment**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
322,373
32,671
-
3,359
453
-
5,038
922
-
4,186
396
-
8,451
49
-
-
-
-
-
17
-
3,435
22
-
-
-
-|**2021**
**£**
8,524
240|**2020**
**£**
5,165
528|
|---|---|---|---|
|||8,764|5,693|
|||**2021**
**Total**
**£**
355,044
3,812
5,960
4,582
8,500
-
17
3,457
-|**2020**
**Total**
**£**
330,855
16,273
1,782
3,787
16,973
-
1,658
2,456
-|
||346,842
34,530
-|381,372|373,784|
||1,886
-
-
10,786
263
-
1,897
-
-
3,000
-
-
15
30
-
-
-
-
5,198
-
-
3,489
-
-|**2021**
**£**
1,886
11,049
1,897
3,000
45
-
5,198
3,489|**2020**
**£**
3,940
7,902
4,286
3,073
1,875
1,312
4,367
5,140|
||26,271
293
-|26,564|31,895|
||1,912
733
-
69
-
-
255
-
-|**2021**
**£**
2,645
69
255|**2020**
**£**
1,564
65
1,140|
||2,236
733
-|2,969|2,769|
- 10 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS**
## **FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)**
## **10. Paid employees**
|**Paid employees**||
|---|---|
|Total staff costs|**2021**
**2020**
**£**
**£**|
||360,242
335,222|
|Average head count in the year
Fundraising
Governance
Charitable activities
Total|**2021**
**2020**
0.75
0.50
0.25
0.25
13.00
11.00|
|---|---|
||14
11.75|
## **11.**
## **Defined contribution pension scheme or defined benefit scheme accounted for as defined contribution scheme**
The Charity operates a defined contribution work place pension. During the year contributions totalled £5198
## **12. Debtors:**
|**Amounts falling due within one year**
Trade debtors
Other debtors
**13. Cash and bank in hand**
Short term deposits
Cash at bank and on hand
**14. Creditors:**
**Amounts falling due within one year**
Trade creditors
Accruals
Deferred Income
Taxation and social security
Other creditors|**2021**
**£**
20,031
1,277|**2020**
**£**
16,224
-|
|---|---|---|
||21,308|16,224|
||**2021**
**£**
140,486
285,032|**2020**
**£**
139,012
165,051|
||425,518|304,063|
||**2021**
**£**
4,588
-
31,048
32,547
-|**2020**
**£**
2,720
781
82,385
23,769
969|
||68,183|110,624|
- 11 -
## **SYA (FORMERLY SHROPSHIRE YOUTH ASSOCIATION) NOTES ON FINANCIAL STATEMENTS**
## **FOR THE PERIOD ENDED 31 MARCH 2021 (CONTINUED)**
## **15. Analysis of Net Assets between Funds**
|Tangible Fixed Assets
Current Assets
Total Assets
Less Current Liabilities
Net Assets at 31 March 2021|**Permanent**
**Unrestricted**
**Restricted Endowment**
**2021**
**Funds**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
-
-
-
-
317,567
129,259
-
446,826|
|---|---|
||317,567
129,259
-
446,826
(68,183)
-
-
(68,183)|
||249,384
129,259
-
378,643|
## **16. Movement in Funds**
|**Unrestricted Funds**
General Fund
**Restricted Funds**
LGBT +
Tomorrow's Leaders
**Total**|**At 1st**
**Incoming**
**Outgoing**
**Transfers**
**At 31st**
**April 2020**
**Resources**
**Resources**
**March 2021**
206,762
429,435
(386,813)
-
249,384|
|---|---|
||206,762
429,435
(386,813)
-
249,384
2,901
15,564
(3,113)
-
15,352
-
146,350
(32,443)
-
113,907|
||2,901
161,914
(35,556)
-
129,259|
||209,663
591,349
(422,369)
-
378,643|
The unrestricted general funds are available to be spent for any of the purposes of the charity.
The restricted funds terms are as follows
LGBT + the LGBT + fund is financed in the main by Children in Need and provides LGBT services through youth clubs in Telford and Shropshire.
Tomorrow's Leaders the Tomorrow's Leaders fund is financed through the National Lottery
- 12 -
al
es,