WESTCOTh VILLAGE HALL TRUST CIO TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 December 2025 Reporting charity: Westcott Village Hall Trust CIO Registered Charity Number of reporting charity.. 1172629 Linked charity: The Hut Westcott Registered Charity Number of linked ¢harity.' 305136 I'sl ('()I I
WESTCOTh VILLAGE HALL TRUST CIO Contents Legal and administrative information . Trustees, Report . Chairman's Report......... Statement of Trustees, Responsibilities.................. Independent examinerfs report to the trustees.. statement of financial activities........................ Balance sheet........ Notes to the accounts........ 10
Legal and administrative information Trustees SallyHthvetson Andrew Gray Dr Helen Everett Chairman Treasurer Deborah Lewis Andrew PaulTaOor Tonywinch Jim Broderick resigned- 0510512025 Registered Charity Numbe Westcotl Village HaLITrust The Hutwestcott 1172629 305136 Prlnclpal Address West¢Ott Village Hall I, Inslitute Road Wesicottvillage Hall DorkingRH43NP Websltes www.w Examlner Nicholas Boot F.CA. Bullimores LLP. Chartered Accountwts Old Printers Yard. 156 South Street Dorking Surrey RH42HF BankAccounts Westcotl Viltsge HaLITrust CIO Barclays Bank Curreni account number 23905934 Sort code 20-88-13 Investment Manager CCLA Fund Manageis Ltd Rewsiered in Enoand No. 8738639 5enaior House 85 Queenvictoria St London EC4V4
Trustees, Report For the year end8d 31 December 2025 The Trustees present their report and accounts for the year ended 31 December 2025. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Trust's rules, applicable law, and the requirements of the Statement of Recommended Practice, "Accounting and Reporting by Charities {SORP 2005), applicable UK accounting standards and the Charities Act 2011°. Brief History of the Charities The Westcott Reading Room Trust began in 1892 viith the bequest of land in Institute Road, Westcott on which was built a Reading Room and a caretaker's house. In 2017. a Charitable Incorporated Organisation CIO - was established as the operating entity- In May 2020 the name was changed to Westcott Village Hall Trust CIO. The Hut ceased operations in 2017 and the Trust was appointed the sole corporate trustee of the charity on 6 December 2021 by the Charity Commission. On 3 May 2022 the old charitable trusts which for decades have govemed the operations ofthe Reading Room and of The Hut were replaced by a single, modern, framework consolidated into just one charity known as Westcott Village Hall. of which Westcott Village Hall Trust CIO is the only Trustee. Objective of the Charity The Westcott Reading Room Trust and The Hut Westcott were established to provide and maintain I0 village halls for the use of the inhabitants of Westcott. Dorking and the surrounding area, wthout distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of leisure-time occupation with the object of improving conditions of lrfe of the said inhabitants. The Trust is governed by a Board of Trustees. The board of trustees meets regulady to discuss plans, finance and fundraising. Trustees are appointed by existing trustees in General Meetings. The board is aware of the provisions of the Charities Act 2011 conceming public benefit. the guidance published by the Charty Commission on this subject and the obligation to report in ways which they believe the charity meets the public benefit whi¢h is reflected by our charitable objective. Revlew of actlvities and perfomiance See Chairman's report (page 5) Reserves Pollcy It is the policy of the Trust that unrestricted funds which have not been designated for a specific use should be maintained at a level required to continue to meet the objectives of the Trust. The trustees consider that reserves at this level will ensure that. in the event of a significant drop in funding or increase in its costs, they will be able to continue to meet the Trust's objeth'ves. Consideration is given to ways in which additional funds may be raised. Risk Factors The trustees Gonsider risks as part of their ongoing planning and decision making and the trustees are salisfied that systems are in place to manage such risks. Asset cover for funds The assets are sufficient to meet the Trust's obligations. Sally Hewetson, Chair of the Trustees. 13 March 2026
Chairman's Report For the year ended 31 December 2025 It has been another busy year for the Westcott Willage Hall Trust {WVHT}. Westcott Village Hall is well managed, it is statLrtory compliant and remains a functioning village hall and the centre of community life in Westcott with group events, coffee momings, classes, parties and village meetings take place. The age of the hall and its prefabricated structure continues to present a challenge and replacing the building in the short term is our main objective. In the meantime, the building is maintained creatively on a small budget. usually relying on one or more of the trustees to carry out any necessary repairs, ensuring that it is safe, clean and usable whilst at the same time managing to keep the hire rates reasonable. We have for some time maintained a budget of £15,000 to carry out any necessary significant repairs. The decision was taken this year to reduce this to £5,000, reflecting the decision that, as we get closer to receiving planning consent. the less likely it is that significant repairs will be required. Rather. we will endeavour to take short term measures mirroring the limited lrfe of the building. Financially, the gross income from users has fallen in 2025 versus the prior year. largely due to a reduction in income from regular repeat bookings. This is to be expected as the building is very tired and difficult to heat particularly in winter months. Income from other sources (car parking, donations and fundraising) has partially offset this reduction, allowing all costs to be covered, plus enable an increase of £5.6k to oijr retained funds during 2025. The Twst established a deposit account with CCLA for surplus operational funds in May 2025. to generate interest income while awaits'ng the outcome of the planning process and subsequent development project costs. In terms of operational costs. there were increases in the annual insurance premium and the cost of cleaning and administering the Hall. The admin costs included one-off Charges for the change in the name of our registered personal license holder with MVDC. and an increased MVDC rates bill. Utility costs were overall stable while HSE and maintenan costs fell significantly, assisted by self-help solutions noted above, The annual gas boiler maintenance cost fell into Jan 2026 on this occasion. Overall, stripping out fundraising income and related fundraising donation costs, operational income of £15.1k exceeded operational costs of£12k12024: £18k income. £16.7k costs) which equates to an improved ratio of income over costs120% vs 7% in 2024). Fundraising events in 2025 included a quiz night, Westfest & Westfestivity, and a very successful open garden event in June. We are very grateful for the involvement and support provided by Westcott residents, clubs, groups and charities. Development project costs fell substantially in 2025 as the Trust awaited MVDC'S determination of the planning application. The costs paid involved viabilty review fees to MVDC, an energy conservation statement, a refreshed BNG assessment and fees incurred by our planning consultant in engaging with MVDC planning team. The trustees are committed to redeveloping the hall and continue to raise funds to support the project. The Development Group {DG) has focussed on the planning pro¢ess. In Novemberwe received the unanimous approval ofthe Mole Valley Planning Committee. subject to a signed S106 legal agreement. This is on track to be completed in Q12026, providing full consent to implement the project. The truslees aim lo place the Furlong Road site on the market as soon as all necessary consents have been received,. the proceeds of which will be used to contribule to the construction of the new Village Hall. The trustees would like to express their gratitude to the DG. consisting of James Leaver, Bernd Ratzke, Helen Everett and Andy Gray. Their hard work and commitment managing the planning application and the professional team has been vital to the development process. The trustees are comfortable with the development project's particular complexities, and we remain confident that we are compliant with the Charity Acts I would like to thank all the trustees. These roles are time ¢on$uming, require focus and simple hard work. Our objective is ensuring that Westcott continues to have a usable village hall whilst the development project for a new flexible, modern, warmer building proceeds. The trustees continue to represent a broad- cross section of our village. Tony Wnch resigned from the board of trustees post the April Open Meeting and we thank him for his contribution during his temi as a Trustee. Annually we invite new trustees to join our ranks and place a notice in the Village Magazine asking people to put themselves forward. We want as many people as possible from across the community to get involved and be art of this exciting time for the Village Hall. Sally Hewetson. Chair of the Trustees. 13 March 2026
Statement of Trustees, Responsibilities For the year ended 31 December 2025 The charity trustees are responsible for preparing a trustees, annual report and financial statements in ac¢ordan¢e with applicable law and United lQngdom Accounting Stsndards {United Kingdom Generally Accepted Accounting Practice). The law applicable to chartties in England and Wales requires the charity tnjstees to prepare financial ststements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial ststements, the trustees are required to.. select suitable accounting policies and then apply them consistently. observe the methods and principles in the applicable Charities SORP: make judgements and estimates that are reasonable and prudent., state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial posikn'on of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets ofthe ¢harity and taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees and signed on their behalf by Sally Hewetson, Chair of the Trustees, 13 March 2026
Independent examiner's report to the trustees For the year ended 31 December 2025 I report on the accounts of the CIO for the year ended 31 December 2025. which are set out on pages 8 to 12. Respective responsibilltles of trust88s and examiner The trustees are responsible for the preparation of the arxounts. The trustees consider that an audit is not required for this year under section 144{2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. Examine the accounts (under section 145 of the 2011 Act). To follow the procedures laid down in the General Directions given by the Charity Commission {under section 145{51 of the 2011 Act>. and to state whether particular matters have come to my attention. Basis of tho independent examine$ statsment My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accoursts and seeking explanation from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view" and the report is limited to those matters set out in the statement below. Independent oxaminerfs statement In the course of my examination, no Matter has come to my attention which gives me reasonable cause to believe that in any material aspect the requirements.. a. to keep a¢¢ounting records in accordance with section 130 of the 2011 Act; b. to prepare accounts which accord with the accounting records and Comply wrih the accounting requirements of the 2011 Act have not been met, or 2. to which, in my opinion, attention should be dravm in order to enable a proper understanding of the accounts to be reached. Nicholas Boot F.C.A Bullimores LLP Chartered A¢¢ountsnts Old Printers Yard 156 South Street Dorking Surrey RH4 2HF 16 March 2026
Statement of financial activities 1ortheyearded3I December2025 2025 2024 INCOME Hlre 0118e Hall Aeguiar Casual 8.561 1.825 11.6d2 2.171 TotalHlre IOMe £ 10.366 13,813 Car Parking Donations Xrna5 Falr&Otherfundralnl MVDC Small bUness1 CIL8rant 4.730 2,1 9.983 4.276 7,391 7,041 2,6(X) Totallncome £ 27,199 35,121 EXPENDITURE Westcott VILlage Hail- Operatlon5 Insurance Premlum 1.855 Gas 1.078 Water Cleaning Malnienance mln13tratlon 758 1751 1,165 764 319 Ilage HallWèbSItt Chyrch Oon8tlon 522 Bollei l Dlwreplacemeni Legallees Independenr exathnations Xma5 Falr&olhÈi lundralslngevem co#s HSE & Flre akrm 2,596 1.500 1.079 756 1.500 1,349 3,W8 258 Ga$Bollei ser¥lcÈ The Hirt,We$tcott- QFeraiions Insuiance premlum Hul Bank accouni 8oaiding 143 140 Operaiin8CostS - 14.4C6 18.140 WVHT De¥eiopnnt Prole¢t Ecolocal H1WayS Orhèr 420 4,415 6.164 1,500 ToFoyaphlcal Profewonai Fees Town piannlng&piannlngapr41caii chlteci 3.720 37.661 arlItyConsUttanI Legal 3270 6,021 Development Prolect Co#$ -E 7AIO 9D.919 TolalCost$ -E 21.816 109,059 Net Irt0before gainslliossesl oftinveniS £ 73.938 Interest inco ondepDgt alc Reaii5edgain50nth"5kX)5a iknreatiseigain$andiiow$I on Investmertassets 415 493 14 Net m0b*menllnlw £ 73.431 RECONCILIAIION OF FUNDS Totallundsbroughl lorward 27.985 IOIA16 Totalftmdscarrledfonvard £ 33,778 27.985 The notesonpageslDto12formpart ofthesefrnanclalstaiements
Balance sheet fortheyearended310ecember2025 2025 2024 Noies Fixed Assets Land, Buildings & Flttings Investments 25.702 294 CurrentAssets Prepayments Cash at Bank Cash in hand Current Llabilltles Creditor5 1.768 6,613 196 1.664 £ 26.030 243 501 246 Net Current Assets 8,076 £ 27.691 NetAsset$ 33.778 £ 27.985 Thefunds of thelrusi Unrestricted Funds 33.778 33,778 £ 27.985 £ 27,985 TolalTrust Funds Sally Hew TTUStee n Ichair peisonl 13 March 2026 The notes on pages 10 to 12 torm part of theselinancial statements
Notes to the accounts For fft8 year ended 31 December 2025 1 BASIS OF PREPARATION 1.1 Basis of accounting The accounts (financial statements) have been prepared under the histi*ical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts, The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in a¢cordance wth the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 ané the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act2011 2 ACCOUNTING POLICIES 2.1 Incomo Recognition of incoming resources These are included in the Statement of Financial Activities (SOFA) when: the Trust becomes entitled to the resources., the trustees are virtually certain they will receive the resources. and - the monetary value can be measured wlh sufffclent reliabS1ity, Volunteer help The value of any voluntary help received is not included in the accounls but is described in the Chairman's pOrt. Investment income This is included in the accounts when received. 2.2 Expendlture and liabilities Liability recognition Liabilities are recognised as soon as there is a legal or constructive oblKJation committing the Trust to pay out resources. 2.3 Assets Investments Investsnents in COIF Charities Investment Fund - Accumulation Units are valued at market value at the year end. Depreciation policy Building costs since 1967: fully written off as of 31 December 2016 All other assets.. 250A straight line 2A Linked charities The trustees maintain separate accounting records for linked charithes and ensure that the funds for each charity are applied only in accordance with each charity's separate trusts in accordance with section 130 of the Charities Act 2011. The linked charity's activities are aggregated into the Statement of Financial Activities of the Trust and shown on the balance sheet. 2.5 Taxation The charity is exempt from tsxation on its ordinary activities.
For the year ended 31 December 2025 3 Trustees, Remuneration and benefits There were no trustees, remuneration or other benefits for the year ended 31 December 2025 nor for the year ended 31 December 2024. Likewise, there were no truslee expenses incurred by the charity for these years. 4 Volunteers The charity has no employees. The charity is very gratefvl for the volunteers who have given up their time and expertise to administer the charity, and the renting and upkeep of the hall, and assist with the ongoing redevelopment project. Flxed Assets Land.fittings & buildinES' Netbookvalue of land, bulldlngs and flttlngs: West¢ott ReadlngRoomTrust The Hut Westcott Netbookvalue31December2025 The land on lch the Reading Room is built was acquired by three sisters - Maria Fuller, Julia Barclay and Emily Barclay - (Barclay Sisters) in 1874. In 1876177 the Barclay Sisters built a Reading Room and caretaker's house (now Draycote) on the land acquired. The Reading Room was °for the recreation and benefit of the inhabitants of Westcott. On 11 March 1892 the Barclay Sisters endowed the buildings and land to a Trust called the Westcott Reading Room Trust (Registered Charity Number 3119901. The present Reading Room was erected in 1967 on land that was the kitGhen garden for the caretaker's house (Draycote). In 1980 Draycote was sold and the proceeds amounting to £18,675 were used to extend and improve the Reading Room facililies. Further renovations were carried out in 2004 and 2009. In 2017 the trustees adopted the Charily Commission Charitable Incorporated Organisation (CIO) model as the operating entity for the land and buildings owned by the Westcott Reading Room Trust. This constilution was approved by the Charity Commission on 19 April 2017 and has been entered onto the Register of Charities with the Registered Chartty Number of 1172629. As a result, all the assets and liabilities of the Westcott Reading Room Trust (Registered Charity Number 311990) were transferred to the CIO during 2017. However, the beneficial ownership of the Reading Room land which 1$ pemianent endowment created in 1892 remains with the Westcott Reading Room Trust (Registered Charity Number 311990). Under a Charity Commission Scheme dated 19 November 2020, the Trust was fomially appointed as the sole corporate trustee of the Westcott Reading Room Trust {Registered Charity Number 311990) and the individual trustees retired as trustees. The Hut Westcott charity is governed by a constitution dated 20 February 1959 following a bequest of land in Furlong Road, West¢ott between Edsall Hunt and three others of the first part and Robert Edward Barclay and three others of the second part. The Hut ceased operations in 2017 and the Trust wa5 appointed the sole corporate trustee of the charity on 6 December 2021 by the Charity Commission.
Notes tothe accounts fortheyearended 31 Oecen7ber2025 Note InvestmentAssets Prlcelunlt Unit Value CaTwng Icostl vaiueat l January2025 E 260.62 1.1256 £ 293.35 sale Df unils Sale ol units sale of Ljnits 0.00 1.13 £ Add: net gainlllossl on rwaluatlon £ 15.08) {5.721 287.6 calng Imarketl walue at31 Dember 2025 Analysls ol Inveslments as at31 Dec2025 Market prlce at 31112125 Maiketvalue Totalunits at 31112125 COIF Charltles InvFund-Accumuiation Unhs C515570001RIC03063201 AJC515570002RIC03063202 £ 255.53 1.13 £ 288 £ 255.53 Tolal £ 287.6 DepositAICC01009230-001 £ 25.415 Prepayments 2025 2024 2026 Insurancefeeless 2x hallbooking prepayment É 1.768 £ 2,147 Prepayments £ 1.768 £ 2.147 Credllors and accruas 2025 2024 sum of decemberga5 & electricity. I xmalnt. I xcleanlng 501 £ 3,010 Accruals and deferred Income 501 £ 3,010