WESTCOTh VILLAGE HALL TRUST CIO
TRUSTEES, REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 December 2025
Reporting charity:
Westcott Village Hall Trust CIO
Registered Charity Number of reporting charity.. 1172629
Linked charity:
The Hut Westcott
Registered Charity Number of linked ¢harity.' 305136
I'sl ('()I I

WESTCOTh VILLAGE HALL TRUST CIO
Contents
Legal and administrative information .
Trustees, Report .
Chairman's Report.........
Statement of Trustees, Responsibilities..................
Independent examinerfs report to the trustees..
statement of financial activities........................
Balance sheet........
Notes to the accounts........
10

Legal and administrative information
Trustees
SallyHthvetson
Andrew Gray
Dr Helen Everett
Chairman
Treasurer
Deborah Lewis
Andrew PaulTaOor
Tonywinch
Jim Broderick
resigned- 0510512025
Registered Charity Numbe
Westcotl Village HaLITrust
The Hutwestcott
1172629
305136
Prlnclpal Address
West¢Ott Village Hall
I, Inslitute Road
Wesicottvillage Hall
DorkingRH43NP
Websltes
www.w
Examlner
Nicholas Boot F.CA.
Bullimores LLP. Chartered Accountwts
Old Printers Yard. 156 South Street
Dorking
Surrey RH42HF
BankAccounts
Westcotl Viltsge HaLITrust CIO
Barclays Bank
Curreni account number 23905934
Sort code 20-88-13
Investment Manager
CCLA Fund Manageis Ltd
Rewsiered in Enoand No. 8738639
5enaior House
85 Queenvictoria St
London EC4V4

Trustees, Report
For the year end8d 31 December 2025
The Trustees present their report and accounts for the year ended 31 December 2025. The accounts have
been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with
the Trust's rules, applicable law, and the requirements of the Statement of Recommended Practice,
"Accounting and Reporting by Charities {SORP 2005), applicable UK accounting standards and the
Charities Act 2011°.
Brief History of the Charities
The Westcott Reading Room Trust began in 1892 viith the bequest of land in Institute Road, Westcott on
which was built a Reading Room and a caretaker's house. In 2017. a Charitable Incorporated Organisation
CIO - was established as the operating entity- In May 2020 the name was changed to Westcott Village
Hall Trust CIO. The Hut ceased operations in 2017 and the Trust was appointed the sole corporate trustee
of the charity on 6 December 2021 by the Charity Commission. On 3 May 2022 the old charitable trusts
which for decades have govemed the operations ofthe Reading Room and of The Hut were replaced by a
single, modern, framework consolidated into just one charity known as Westcott Village Hall. of which
Westcott Village Hall Trust CIO is the only Trustee.
Objective of the Charity
The Westcott Reading Room Trust and The Hut Westcott were established to provide and maintain I￿0
village halls for the use of the inhabitants of Westcott. Dorking and the surrounding area, wthout distinction
of political, religious or other opinions, including use for meetings, lectures and classes and other forms of
leisure-time occupation with the object of improving conditions of lrfe of the said inhabitants.
The Trust is governed by a Board of Trustees. The board of trustees meets regulady to discuss plans,
finance and fundraising. Trustees are appointed by existing trustees in General Meetings.
The board is aware of the provisions of the Charities Act 2011 conceming public benefit. the guidance
published by the Charty Commission on this subject and the obligation to report in ways which they believe
the charity meets the public benefit whi¢h is reflected by our charitable objective.
Revlew of actlvities and perfomiance
See Chairman's report (page 5)
Reserves Pollcy
It is the policy of the Trust that unrestricted funds which have not been designated for a specific use should
be maintained at a level required to continue to meet the objectives of the Trust. The trustees consider that
reserves at this level will ensure that. in the event of a significant drop in funding or increase in its costs,
they will be able to continue to meet the Trust's objeth'ves. Consideration is given to ways in which
additional funds may be raised.
Risk Factors
The trustees Gonsider risks as part of their ongoing planning and decision making and the trustees are
salisfied that systems are in place to manage such risks.
Asset cover for funds
The assets are sufficient to meet the Trust's obligations.
Sally Hewetson, Chair of the Trustees. 13 March 2026

Chairman's Report
For the year ended 31 December 2025
It has been another busy year for the Westcott Willage Hall Trust {WVHT}. Westcott Village Hall is well
managed, it is statLrtory compliant and remains a functioning village hall and the centre of community life in
Westcott with group events, coffee momings, classes, parties and village meetings take place. The age of
the hall and its prefabricated structure continues to present a challenge and replacing the building in the
short term is our main objective.
In the meantime, the building is maintained creatively on a small budget. usually relying on one or more of
the trustees to carry out any necessary repairs, ensuring that it is safe, clean and usable whilst at the same
time managing to keep the hire rates reasonable. We have for some time maintained a budget of £15,000
to carry out any necessary significant repairs. The decision was taken this year to reduce this to £5,000,
reflecting the decision that, as we get closer to receiving planning consent. the less likely it is that significant
repairs will be required. Rather. we will endeavour to take short term measures mirroring the limited lrfe of
the building.
Financially, the gross income from users has fallen in 2025 versus the prior year. largely due to a reduction
in income from regular repeat bookings. This is to be expected as the building is very tired and difficult to
heat particularly in winter months. Income from other sources (car parking, donations and fundraising) has
partially offset this reduction, allowing all costs to be covered, plus enable an increase of £5.6k to oijr
retained funds during 2025. The Twst established a deposit account with CCLA for surplus operational
funds in May 2025. to generate interest income while awaits'ng the outcome of the planning process and
subsequent development project costs.
In terms of operational costs. there were increases in the annual insurance premium and the cost of
cleaning and administering the Hall. The admin costs included one-off Charges for the change in the name
of our registered personal license holder with MVDC. and an increased MVDC rates bill. Utility costs were
overall stable while HSE and maintenan￿ costs fell significantly, assisted by self-help solutions noted
above, The annual gas boiler maintenance cost fell into Jan 2026 on this occasion. Overall, stripping out
fundraising income and related fundraising donation costs, operational income of £15.1k exceeded
operational costs of£12k12024: £18k income. £16.7k costs) which equates to an improved ratio of income
over costs120% vs 7% in 2024).
Fundraising events in 2025 included a quiz night, Westfest & Westfestivity, and a very successful open
garden event in June. We are very grateful for the involvement and support provided by Westcott residents,
clubs, groups and charities.
Development project costs fell substantially in 2025 as the Trust awaited MVDC'S determination of the
planning application. The costs paid involved viabilty review fees to MVDC, an energy conservation
statement, a refreshed BNG assessment and fees incurred by our planning consultant in engaging with
MVDC planning team.
The trustees are committed to redeveloping the hall and continue to raise funds to support the project. The
Development Group {DG) has focussed on the planning pro¢ess. In Novemberwe received the unanimous
approval ofthe Mole Valley Planning Committee. subject to a signed S106 legal agreement. This is on track
to be completed in Q12026, providing full consent to implement the project. The truslees aim lo place the
Furlong Road site on the market as soon as all necessary consents have been received,. the proceeds of
which will be used to contribule to the construction of the new Village Hall. The trustees would like to
express their gratitude to the DG. consisting of James Leaver, Bernd Ratzke, Helen Everett and Andy Gray.
Their hard work and commitment managing the planning application and the professional team has been
vital to the development process. The trustees are comfortable with the development project's particular
complexities, and we remain confident that we are compliant with the Charity Acts
I would like to thank all the trustees. These roles are time ¢on$uming, require focus and simple hard work.
Our objective is ensuring that Westcott continues to have a usable village hall whilst the development
project for a new flexible, modern, warmer building proceeds. The trustees continue to represent a broad-
cross section of our village. Tony Wnch resigned from the board of trustees post the April Open Meeting
and we thank him for his contribution during his temi as a Trustee. Annually we invite new trustees to join
our ranks and place a notice in the Village Magazine asking people to put themselves forward. We want as
many people as possible from across the community to get involved and be
art of this exciting time for the
Village Hall.
Sally Hewetson. Chair of the Trustees. 13 March 2026

Statement of Trustees, Responsibilities
For the year ended 31 December 2025
The charity trustees are responsible for preparing a trustees, annual report and financial statements in
ac¢ordan¢e with applicable law and United lQngdom Accounting Stsndards {United Kingdom Generally
Accepted Accounting Practice).
The law applicable to chartties in England and Wales requires the charity tnjstees to prepare financial
ststements for each year which give a true and fair view of the state of affairs of the charity and of the
incoming resources and application of resources, of the charity for that period. In preparing the financial
ststements, the trustees are required to..
select suitable accounting policies and then apply them consistently.
observe the methods and principles in the applicable Charities SORP:
make judgements and estimates that are reasonable and prudent.,
state whether applicable accounting standards have been followed, subject to any material departures
disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy
at any time the financial posikn'on of the charity and to enable them to ensure that the financial statements
comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the
provisions of the Trust deed. They are also responsible for safeguarding the assets ofthe ¢harity and taking
reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by
Sally Hewetson, Chair of the Trustees, 13 March 2026

Independent examiner's report to the trustees
For the year ended 31 December 2025
I report on the accounts of the CIO for the year ended 31 December 2025. which are set out on pages 8
to 12.
Respective responsibilltles of trust88s and examiner
The trustees are responsible for the preparation of the arxounts. The trustees consider that an audit is
not required for this year under section 144{2) of the Charities Act 2011 (the 2011 Act) and that an
independent examination is needed.
It is my responsibility to..
Examine the accounts (under section 145 of the 2011 Act).
To follow the procedures laid down in the General Directions given by the Charity Commission {under
section 145{51 of the 2011 Act>.
and to state whether particular matters have come to my attention.
Basis of tho independent examine￿$ statsment
My examination was carried out in accordance with General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the
accounts with those records. It also includes consideration of any unusual items or disclosures in the
accoursts and seeking explanation from the trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit, and consequently no
opinion is given as to whether the accounts present a 'true and fair view" and the report is limited to those
matters set out in the statement below.
Independent oxaminerfs statement
In the course of my examination, no Matter has come to my attention
which gives me reasonable cause to believe that in any material aspect the requirements..
a. to keep a¢¢ounting records in accordance with section 130 of the 2011 Act;
b. to prepare accounts which accord with the accounting records and Comply wrih the
accounting requirements of the 2011 Act
have not been met, or
2. to which, in my opinion, attention should be dravm in order to enable a proper understanding of the
accounts to be reached.
Nicholas Boot F.C.A
Bullimores LLP
Chartered A¢¢ountsnts
Old Printers Yard
156 South Street
Dorking
Surrey
RH4 2HF
16 March 2026

Statement of financial activities
1ortheyear￿ded3I December2025
2025
2024
INCOME
Hlre 01￿1￿8e Hall
Aeguiar
Casual
8.561
1.825
11.6d2
2.171
TotalHlre I￿OMe £
10.366
13,813
Car Parking
Donations
Xrna5 Falr&Otherfundral￿nl
MVDC Small bU￿ness1 CIL8rant
4.730
2,1
9.983
4.276
7,391
7,041
2,6(X)
Totallncome £
27,199
35,121
EXPENDITURE
Westcott VILlage Hail- Operatlon5
Insurance Premlum
1.855
Gas
1.078
Water
Cleaning
Malnienance
mln13tratlon
758
1751
1,165
764
319
Ilage HallWèbSItt
Chyrch Oon8tlon
522
Bollei l Dlwreplacemeni
Legallees
Independenr exathnations
Xma5 Falr&olhÈi lundralslngevem co#s
HSE & Flre akrm
2,596
1.500
1.079
756
1.500
1,349
3,W8
258
Ga$Bollei ser¥lcÈ
The Hirt,We$tcott- QFeraiions
Insuiance premlum
Hul Bank accouni
8oaiding
143
140
Operaiin8CostS -
14.4C6
18.140
WVHT De¥eiopn*nt Prole¢t
Ecolo*cal
H1￿WayS
Orhèr
420
4,415
6.164
1,500
ToFoyaphlcal
Profewonai Fees
Town piannlng&piannlngapr41caii
chlteci
3.720
37.661
ar￿lItyConsUttanI
Legal
3270
6,021
Development Prolect Co#$ -E
7AIO
9D.919
TolalCost$ -E
21.816
109,059
Net Irt0￿before gainslliossesl oftinve￿￿*niS £
73.938
Interest inco￿* ondepDgt alc
Reaii5edgain50nth"5kX)5a
iknreatiseigain$andiiow$I on Investmertassets
415
493
14
Net m0b*menllnlw￿ £
73.431
RECONCILIAIION OF FUNDS
Totallundsbroughl lorward
27.985
IOIA16
Totalftmdscarrledfonvard £
33,778
27.985
The notesonpageslDto12formpart ofthesefrnanclalstaiements

Balance sheet
fortheyearended310ecember2025
2025
2024
Noies
Fixed Assets
Land, Buildings & Flttings
Investments
25.702
294
CurrentAssets
Prepayments
Cash at Bank
Cash in hand
Current Llabilltles
Creditor5
1.768
6,613
196
1.664
£ 26.030
243
501
246
Net Current Assets
8,076
£ 27.691
NetAsset$
33.778
£ 27.985
Thefunds of thelrusi
Unrestricted Funds
33.778
33,778
£ 27.985
£ 27,985
TolalTrust Funds
Sally Hew
TTUStee
n Ichair peisonl
13 March 2026
The notes on pages 10 to 12 torm part of theselinancial statements

Notes to the accounts
For fft8 year ended 31 December 2025
1 BASIS OF PREPARATION
1.1 Basis of accounting
The accounts (financial statements) have been prepared under the histi*ical cost convention with items
recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts,
The financial statements have been prepared in accordance with the Statement of Recommended Practice..
Accounting and Reporting by Charities preparing their accounts in a¢cordance wth the Financial Reporting
Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 ané the Financial
Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities
Act2011
2 ACCOUNTING POLICIES
2.1 Incomo
Recognition of incoming resources
These are included in the Statement of Financial Activities
(SOFA) when:
the Trust becomes entitled to the resources.,
the trustees are virtually certain they will receive the resources.
and
- the monetary value can be measured wlh sufffclent reliabS1ity,
Volunteer help
The value of any voluntary help received is not included in the
accounls but is described in the Chairman's ￿pOrt.
Investment income
This is included in the accounts when received.
2.2 Expendlture and liabilities
Liability recognition
Liabilities are recognised as soon as there is a legal or
constructive oblKJation committing the Trust to pay out
resources.
2.3 Assets
Investments
Investsnents in COIF Charities Investment Fund - Accumulation
Units are valued at market value at the year end.
Depreciation policy
Building costs since 1967: fully written off as of 31 December
2016
All other assets.. 250A straight line
2A Linked charities
The trustees maintain separate accounting records for linked
charithes and ensure that the funds for each charity are applied
only in accordance with each charity's separate trusts in
accordance with section 130 of the Charities Act 2011. The
linked charity's activities are aggregated into the Statement of
Financial Activities of the Trust and shown on the balance sheet.
2.5 Taxation
The charity is exempt from tsxation on its ordinary activities.

For the year ended 31 December 2025
3 Trustees, Remuneration and benefits
There were no trustees, remuneration or other benefits for the year ended 31 December 2025 nor for the
year ended 31 December 2024. Likewise, there were no truslee expenses incurred by the charity for
these years.
4 Volunteers
The charity has no employees. The charity is very gratefvl for the volunteers who have given up their time
and expertise to administer the charity, and the renting and upkeep of the hall, and assist with the
ongoing redevelopment project.
Flxed Assets
Land.fittings & buildinES'
Netbookvalue of land, bulldlngs and flttlngs:
West¢ott ReadlngRoomTrust
The Hut Westcott
Netbookvalue31December2025
The land on ￿lch the Reading Room is built was acquired by three sisters - Maria Fuller, Julia Barclay
and Emily Barclay - (Barclay Sisters) in 1874. In 1876177 the Barclay Sisters built a Reading Room and
caretaker's house (now Draycote) on the land acquired. The Reading Room was °for the recreation and
benefit of the inhabitants of Westcott. On 11 March 1892 the Barclay Sisters endowed the buildings and
land to a Trust called the Westcott Reading Room Trust (Registered Charity Number 3119901. The
present Reading Room was erected in 1967 on land that was the kitGhen garden for the caretaker's
house (Draycote). In 1980 Draycote was sold and the proceeds amounting to £18,675 were used to
extend and improve the Reading Room facililies. Further renovations were carried out in 2004 and 2009.
In 2017 the trustees adopted the Charily Commission Charitable Incorporated Organisation (CIO) model
as the operating entity for the land and buildings owned by the Westcott Reading Room Trust. This
constilution was approved by the Charity Commission on 19 April 2017 and has been entered onto the
Register of Charities with the Registered Chartty Number of 1172629. As a result, all the assets and
liabilities of the Westcott Reading Room Trust (Registered Charity Number 311990) were transferred to
the CIO during 2017. However, the beneficial ownership of the Reading Room land which 1$ pemianent
endowment created in 1892 remains with the Westcott Reading Room Trust (Registered Charity Number
311990). Under a Charity Commission Scheme dated 19 November 2020, the Trust was fomially
appointed as the sole corporate trustee of the Westcott Reading Room Trust {Registered Charity Number
311990) and the individual trustees retired as trustees.
The Hut Westcott charity is governed by a constitution dated 20 February 1959 following a bequest of
land in Furlong Road, West¢ott between Edsall Hunt and three others of the first part and Robert Edward
Barclay and three others of the second part. The Hut ceased operations in 2017 and the Trust wa5
appointed the sole corporate trustee of the charity on 6 December 2021 by the Charity Commission.

Notes tothe accounts
fortheyearended 31 Oecen7ber2025
Note
InvestmentAssets
Prlcelunlt
Unit
Value
CaTwng Icostl vaiueat l January2025
E 260.62
1.1256 £ 293.35
sale Df unils
Sale ol units
sale of Ljnits
0.00
1.13 £
Add:
net gainlllossl on rwaluatlon
£ 15.08)
{5.721
287.6
cal￿ng Imarketl walue at31 De￿mber 2025
Analysls ol Inveslments as at31 Dec2025
Market
prlce at
31112125
Maiketvalue
Totalunits at 31112125
COIF Charltles InvFund-Accumuiation Unhs
C515570001RIC03063201
AJC515570002RIC03063202
£ 255.53
1.13 £
288
£ 255.53
Tolal £ 287.6
DepositAICC01009230-001
£ 25.415
Prepayments
2025
2024
2026 Insurancefeeless 2x hallbooking prepayment
É 1.768 £
2,147
Prepayments
£ 1.768 £
2.147
Credllors and accruas
2025
2024
sum of decemberga5 & electricity. I xmalnt. I xcleanlng
501 £
3,010
Accruals and deferred Income
501 £
3,010