Trustees’ Annual Report for the period
From 1 November 2022 To 31 October 2023
Charity name: Maldon Festival
Charity registration number: 1172573
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote, improve, develop and maintain public education and appreciation in the arts, including music and the visual arts, in particular but not exclusively by the staging of an annual cultural festival in Maldon. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Maldon Festival devises, promotes and stages a varied annual programme of concerts and other cultural events, including educational events and free events, in and around Maldon designed for the enlightenment and enjoyment of the broadest possible public. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are fully cognisant of the need to demonstrate that the CIO’s activities are exclusively for the benefit of the public and will always work to provide a diverse, accessible and stimulating festival. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The CIO is reliant on and grateful for volunteer help in many aspects of the running of its events, but chiefly as stewards. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The 2023 Maldon Festival managed to mount a full festival for the first time since the Covid-19 Pandemic started: with a full programme of 20 public events. In addition, we ran several educational workshops, involving 400 children. We also introduced, thanks to generous grant and sponsorship support, a scheme of free tickets for young people. We were particularly pleased that the young people taking advantage of this were mostly year 10s, 11s and 12s: an age group which is notoriously difficult to reach through classical music. Another important development was the creation of a volunteer organising committee, which ran the festival alongside the trustees. This made life much easier for everyone and should ensure smoother running, with the festival even more embedded in the local community, for the future. The festival worked very closely with both primary and secondary schools this year, and both sectors want to be fully involved in the future. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
The trustees were satisfied that our performance in 2023 met our objectives as a formally constituted culture-focussed CIO. We continue to expand on our achievements year by year. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising activities exceeded expectations and the trustees are now setting their sights on increasing footfall and ticket sales. |
| Investment performance | Para 1.41 |
against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We had the best year so far since the Pandemic in terms of fund-raising, and were extremely grateful to receive a significant amount of financial support in both grantaid and sponsorship. We were pleased to take a surplus of £4,142 forward to the 2023/24 accounting year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold no reserves other than the £4,142 operating surplus brought forward. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | Maldon Festival CIO, like many smaller arts festivals, operates on an extremely tight budget, and accruing reserves presents a challenge. We minimise financial risks to the CIO, spending only what we are reasonably sure of accruing, thanks to our loyal audiences, local authorities and sponsors. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | This year saw a much greater involvement in the local community since the start of the pandemic: particularly with local schools. We are confident that this will help us build audiences and that, therefore, the CIO will flourish and gain greater financial security. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Local authority funding from both Essex County Council and Maldon District Council. Sponsorship and ticket sales. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Trust deed |
| How is the charity constituted? |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Potential trustees are considered on the basis of experience, skills and reputation and elected by majority vote of the Board of Trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
New trustees are guided towards the Commission’s own guidelines and outlines of trustee responsibilities. Current trustees are periodically reminded of these. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | At present the CIO’s only members are its trustees. The Festival Director, who is also a trustee, receives a modest fee for his services solely as Festival Director, as permitted by the Constitution and verified by the Commission. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Maldon Festival |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1172573 |
| Charity’s principal address | 15 Wantz Road Maldon Essex CM9 5DB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Colin Baldy | Chair (until 23/01/2018) |
|||
| Mark Brewer | Chair (from 23/01/2018) |
Resigned 11/01/2022 | ||
| John Doubleday | Resigned 28/11/2022 | |||
| Gill Gadsby | Treasurer (from 01/10/2018) |
|||
| James Mann | Appointed 10/10/2017 | |||
| MaryPowell | Resigned 8/10/23 | Until 8/10/23 | ||
| Nigel Farmer | Appointed 30/11/2018 | |||
| Alice Oxnam | HonorarySecretary | Appointed 30/11/2018 | ||
| Paula Spenceley | Appointed 07/12/2021 | |||
| John D’Ancona | Resigned 8/10/23 | Until 8/10/23 | ||
| Dominic Neville | Resigned 27/09/23 | 28/11/2022-27/09/23 | ||
| Christopher Barton | Appointed 28/11/2022 | |||
| Isabelle Westlake | Appointed 07/03/2023 | |||
| Hannah Ambrose | Chair(from 8/10/23) | Appointed 07/03/2023 | ||
| Fr Andrew Appiah | Appointed 08/10/23 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Colin Leslie Baldy Position (eg Secretary, Artistic Director/acting chair Chair, etc)
Date 12/07/2023
| Unrestricted funds |
Restricted funds |
Endowment funds |
Totalfunds | Last year | |
|---|---|---|---|---|---|
| to tho noarost t |
to the neareste | to the nearest€ | to the nearestf | to the nearest€ | |
| A1Recei | |||||
| Sponsorship&Donalions | 4,600 | 4.600 | 3,675 | ||
| Grants | 5,550 | 5,550 | |||
| Box Office | 5,327 | 3,961 | |||
| ProgrammeSales | |||||
| Adverlising | |||||
| BarSales | 992 | 992 | 624 | ||
| Sub total(Grossincomefor AR) |
16,469 | 16,469 | 8,259 | ||
| A2Assetandinvestmentsales, | |||||
| (see table). | |||||
| None | |||||
| Subtotal |
| Subtotal | |||||||
|---|---|---|---|---|---|---|---|
| Totalreceipts | 't6,469 | I | re,regI | 8,259 | |||
| 43Pa ments | |||||||
| Fees (Performers andO{rector) | 10,852 | 10,852 | 7,036 | ||||
| [.4arkeling | 795 | 795 | 554 | ||||
| Websiteandonline cosls | 210 | 210 | |||||
| Bar Supplies | 364 | 364 | 2',t3 | ||||
| Prinling | 190 | 190 | 't't0 | ||||
| Licences | 53 | 63 | |||||
| VenueHire | 725 | 725 | 550 | ||||
| Ofiice cosls | 157 | '157 | 170 | ||||
| Box Ofllce Refunds | |||||||
| Piano Hire/Tuning | 8'18 | 818 | 738 | ||||
| EquipmenuscoreHire | 84 | 84 | 590 | ||||
| 14,258 | 14,258 | 9,962 | |||||
| Subtotal | |||||||
| A4Assetandinvestment | |||||||
| purchases,(seetable) | |||||||
| Subtotal | ,14,258 | l | 14,258 | 9,962 | |||
| Totalpayments | 2,211 | 2,21'l | 1,703 | ||||
| Netofreceipts/(payments) | |||||||
| A5Transfersbetweenfunds | 2,211 | 2,211 | 't,703 | ||||
| A6 Cashfundslastyearend | 1,931 | 0 | 0 | ||||
| Cashfundsthis yearend | 4,142 | 0 | '1931 |
| Unrestricted | Restricted | Endowment | Endowment | |||
|---|---|---|---|---|---|---|
| Details | funds | funds | funds | |||
| SectionBStatemento' | tonearestf | tonearest€ | to | nearest€ | ||
| Categories | HSBC Eank Account | 4,142 | ||||
| 81Cashfunds | Total cashfunds | 4,142 | E | |||
| (agree balanceswilhreceipls and paymenls | ||||||
| account(s)) | ||||||
| Unrestricted | Restricted | Endowment | ||||
| funds | funds | funds | ||||
| Oetails | toneareste | - | tonearestE | to | ngarosif | |
| None | ||||||
| 82 Other monetary assets | ||||||
| Details | Fund towhich asset belo s |
Cost (optional) | Current value ional |
|||
| None | ||||||
| B3lnvestment assets | ||||||
| Details | Fund towhich asset belon |
Cost (optional) | Current value | |||
| None | ||||||
| 84 Assets retainedforthe | ||||||
| charity'sownuse | ||||||
| Fund towhich | Amountdue | When due | ||||
| Detaals | liabil relates |
|||||
| B5Liabilities | ||||||
| Signature | Name | Date of a roval |
||||
| Gillian | Gadsby | to->.)-B |