## **Trustees’ Annual Report for the period**
**From 1 November 2022 To 31 October 2023**
## **Charity name: Maldon Festival**
## **Charity registration number: 1172573**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote, improve, develop and
maintain public education and
appreciation in the arts, including
music and the visual arts, in
particular but not exclusively by
the staging of an annual cultural
festival in Maldon.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Maldon Festival devises, promotes and
stages a varied annual programme of
concerts and other cultural events,
including educational events and free
events, in and around Maldon designed for
the enlightenment and enjoyment of the
broadest possible public.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are fully cognisant of the need
to demonstrate that the CIO’s activities are
exclusively for the benefit of the public and
will always work to provide a diverse,
accessible and stimulating festival.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The CIO is reliant on and grateful for
volunteer help in many aspects of the
running of its events, but chiefly as
stewards.|
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The 2023 Maldon Festival managed to
mount a full festival for the first time since
the Covid-19 Pandemic started: with a full
programme of 20 public events. In addition,
we ran several educational workshops,
involving 400 children. We also introduced,
thanks to generous grant and sponsorship
support, a scheme of free tickets for young
people. We were particularly pleased that
the young people taking advantage of this
were mostly year 10s, 11s and 12s: an age
group which is notoriously difficult to reach
through classical music.
Another important development was the
creation of a volunteer organising
committee, which ran the festival alongside
the trustees. This made life much easier for
everyone and should ensure smoother
running, with the festival even more
embedded in the local community, for the
future.
The festival worked very closely with both
primary and secondary schools this year,
and both sectors want to be fully involved
in the future.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
The trustees were satisfied that our
performance in 2023 met our objectives as
a formally constituted culture-focussed
CIO. We continue to expand on our
achievements year by year.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising activities exceeded
expectations and the trustees are now
setting their sights on increasing footfall
and ticket sales.|
|Investment performance|Para 1.41||
against objectives
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We had the best year so far since the
Pandemic in terms of fund-raising, and
were extremely grateful to receive a
significant amount of financial support in
both grantaid and sponsorship. We were
pleased to take a surplus of
£4,142
forward to the 2023/24 accounting year.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold no reserves other than the £4,142
operating surplus brought forward.|
|Amount of reserves held|Para 1.22|None|
|Reasons for holding zero
reserves|Para 1.22|Maldon Festival CIO, like many smaller arts
festivals, operates on an extremely tight
budget, and accruing reserves presents a
challenge. We minimise financial risks to
the CIO, spending only what we are
reasonably sure of accruing, thanks to our
loyal audiences, local authorities and
sponsors.|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|This year saw a much greater involvement
in the local community since the start of the
pandemic: particularly with local schools.
We are confident that this will help us build
audiences and that, therefore, the CIO will
flourish and gain greater financial security.|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Local authority funding from both Essex
County Council and Maldon District
Council.
Sponsorship and ticket sales.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|Trust deed|
|How is the charity
constituted?|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential trustees are considered on the
basis of experience, skills and reputation
and elected by majority vote of the Board of
Trustees.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
New trustees are guided towards the
Commission’s own guidelines and outlines
of trustee responsibilities. Current trustees
are periodically reminded of these.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|At present the CIO’s only members are its
trustees. The Festival Director, who is also
a trustee, receives a modest fee for his
services solely as Festival Director, as
permitted by the Constitution and verified
by the Commission.|
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|**Maldon Festival**|
|---|---|
|Other name the charity uses||
|Registered charitynumber|**1172573**|
|Charity’s principal address|**15 Wantz Road**
**Maldon**
**Essex**
**CM9 5DB**|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Colin Baldy|Chair (until
23/01/2018)|||
||Mark Brewer|Chair (from
23/01/2018)|Resigned 11/01/2022||
||John Doubleday||Resigned 28/11/2022||
||Gill Gadsby|Treasurer (from
01/10/2018)|||
||James Mann||Appointed 10/10/2017||
||MaryPowell|Resigned 8/10/23|Until 8/10/23||
||Nigel Farmer||Appointed 30/11/2018||
||Alice Oxnam|HonorarySecretary|Appointed 30/11/2018||
||Paula Spenceley||Appointed 07/12/2021||
||John D’Ancona|Resigned 8/10/23|Until 8/10/23||
||Dominic Neville|Resigned 27/09/23|28/11/2022-27/09/23||
||Christopher Barton||Appointed 28/11/2022||
||Isabelle Westlake||Appointed 07/03/2023||
||Hannah Ambrose|Chair(from 8/10/23)|Appointed 07/03/2023||
||Fr Andrew Appiah||Appointed 08/10/23||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Colin Leslie Baldy **Position (eg Secretary,** Artistic Director/acting chair **Chair, etc)**
**Date** 12/07/2023
##
##
||Unrestricted
funds|Restricted
funds|Endowment
funds|Totalfunds|Last year|
|---|---|---|---|---|---|
||to tho noarost
t|to the neareste|to the nearest€|to the nearestf|to the nearest€|
|A1Recei||||||
|Sponsorship&Donalions|4,600|||4.600|3,675|
|Grants|5,550|||5,550||
|Box Office||||5,327|3,961|
|ProgrammeSales||||||
|Adverlising||||||
|BarSales|992|||992|624|
|Sub total(Grossincomefor
AR)|16,469|||16,469|8,259|
|A2Assetandinvestmentsales,||||||
|(see table).||||||
|None||||||
|Subtotal||||||
|Subtotal||||||||
|---|---|---|---|---|---|---|---|
|Totalreceipts|'t6,469||||I|re,regI|8,259|
|43Pa ments||||||||
|Fees (Performers andO{rector)|10,852|||||10,852|7,036|
|[.4arkeling|795|||||795|554|
|Websiteandonline cosls|210|||||210||
|Bar Supplies|364|||||364|2',t3|
|Prinling|190|||||190|'t't0|
|Licences|53|||||63||
|VenueHire|725|||||725|550|
|Ofiice cosls|157|||||'157|170|
|Box Ofllce Refunds||||||||
|Piano Hire/Tuning|8'18|||||818|738|
|EquipmenuscoreHire|84|||||84|590|
||14,258|||||14,258|9,962|
|Subtotal||||||||
|A4Assetandinvestment||||||||
|purchases,(seetable)||||||||
|Subtotal|,14,258|l||||14,258|9,962|
|Totalpayments|2,211|||||2,21'l|1,703|
|Netofreceipts/(payments)||||||||
|A5Transfersbetweenfunds|2,211|||||2,211|'t,703|
|A6 Cashfundslastyearend|1,931||0|0||||
|Cashfundsthis yearend|4,142||0||||'1931|
|||Unrestricted||Restricted|Endowment|Endowment|
|---|---|---|---|---|---|---|
||Details|funds||funds||funds|
|SectionBStatemento'||tonearestf||tonearest€|to|nearest€|
|Categories|HSBC Eank Account|4,142|||||
|81Cashfunds|Total cashfunds|4,142|||E||
||(agree balanceswilhreceipls and paymenls||||||
||account(s))||||||
|||Unrestricted||Restricted|Endowment||
|||funds||funds||funds|
||Oetails|toneareste|-|tonearestE|to|ngarosif|
||None||||||
|82 Other monetary assets|||||||
||Details|Fund towhich
asset belo
s||Cost (optional)|Current value
ional||
||None||||||
|B3lnvestment assets|||||||
||Details|Fund towhich
asset belon||Cost (optional)|Current value||
||None||||||
|84 Assets retainedforthe|||||||
|charity'sownuse|||||||
|||Fund towhich||Amountdue|When due||
||Detaals|liabil
relates|||||
|B5Liabilities|||||||
||Signature|Print|Name||Date of
a
roval||
|||Gillian|Gadsby||to\->.)-B||