Trustees’ Annual Report for the period
From 1 November 2020 To 31 October 2021
Charity name: Maldon Festival
Charity registration number: 1172573
Objectives and Activities
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SORP reference
Summary of the Para 1.17 To promote, improve, develop and
purposes of the charity maintain public education and
as set out in its appreciation in the arts, including
governing document
music and the visual arts, in
particular but not exclusively by
the staging of an annual cultural
festival in Maldon.
Summary of the main Para 1.17 and Maldon Festival devises, promotes
1.19
activities in relation to and stages a varied annual
those purposes for the programme of concerts and other
public benefit, in cultural events, including educational
particular, the activities, events and free events, in and around
projects or services Maldon designed for the
identified in the enlightenment and enjoyment of the
accounts. broadest possible public.
Statement confirming Para 1.18 The trustees are fully cognisant of the
whether the trustees need to demonstrate that the CIO’s
have had regard to the activities are exclusively for the
guidance issued by the benefit of the public and will always
Charity Commission on work to provide a diverse, accessible
public benefit and stimulating festival.
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Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The CIO is reliant on and grateful for
Para 1.38 volunteer help in many aspects of the
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Contribution made by running of its events, but chiefly as
volunteers stewards.
Other
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Achievements and Performance
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SORP reference
The 2021 Maldon Festival took place
against the background of Covid 19. It
Summary of the main Para 1.20 was impossible to raise any
achievements of the sponsorship this year but, due to
charity, identifying the having a good balance carried over
difference the charity’s from 2019, the trustees took the
work has made to the decision to go ahead with a reduced
circumstances of its programme in the belief that there
beneficiaries and any was a strong desire from audiences to
wider benefits to society attend live music events.
as a whole.
The Festival has a loyal following and,
although there were undoubtedly
reservations from certain sections of
our audience, turnout was good and
we managed to run the festival on
ticket returns only. Events were either
outdoors or with restricted numbers
in order to maintain social distancing.
Also, due to Covid, we restricted
ourselves to one venue: St Mary’s
Church, Maldon. This actually worked
out very well since the church had
recently acquired a brand new pipe
organ. We were able to feature this
instrument strongly in the
programme, including in our annual
silent movie presentation.
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The trustees were satisfied that our performance in 2021 met our Achievements against Para 1.41 objectives as a formally constituted objectives set culture-focussed CIO. We continue to expand on our achievements year by year. The trustees were delighted that the 2021 Festival was able to be run
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Performance of based entirely on ticket receipts, and
fundraising activities Para 1.41 with the safety cushion of a healthy
against objectives set balance carried over from the
previous festival in 2019.
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 Given the circumstances, we were
financial position at the pleased to take a surplus of £3,634
end of the period forward to the 2021/22 accounting
year.
Statement explaining Para 1.22 We hold no reserves other than the
the policy for holding modest operating surplus brought
reserves stating why forward.
they are held
Amount of reserves held Para 1.22 None
Reasons for holding zero Para 1.22 Maldon Festival CIO, like many smaller
reserves arts festivals, operates on an
extremely tight budget, and accruing
reserves presents a challenge. We
minimise financial risks to the CIO,
spending only what we are reasonably
sure of accruing, thanks to our loyal
audiences and sponsors.
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 We are confident that as our
uncertainties about the reputation evolves and as we are able
charity continuing as a better to exploit the talents of our
going concern Trustees the CIO will flourish and gain
greater financial security.
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We usually rely on a small number of
local firms and individuals to
The charity’s principal supplement our box office and other
sources of funds Para 1.47 income. Given the difficulties
(including any presented by Covid, we have been
fundraising) working hard to find alternative grant
aid. This appears to be going well.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust deed
document
How is the charity Para 1.25 CIO
constituted?
Trustee selection Para 1.25 Potential trustees are considered on
methods including the basis of experience, skills and
details of any reputation and elected by majority
constitutional provisions vote of the Board of Trustees.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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New trustees are guided towards the
Commission’s own guidelines and
Policies and procedures outlines of trustee responsibilities.
adopted for the Para 1.51 Current trustees are periodically
induction and training of reminded of these.
trustees
At present the CIO’s only members
are its trustees. The Festival Director,
The charity’s who is also a trustee, receives a
organisational structure Para 1.51 modest fee for his services solely as
and any wider network Festival Director, as permitted by the
with which the charity Constitution and verified by the
works Commission.
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Maldon Festival
Other name the charity
uses
Registered charity 1172573
number
Charity’s principal 15 Wantz Road
address Maldon
Essex
CM9 5DB
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Colin Baldy Chair (until
1
23/01/2018)
Mark Brewer Chair (from Resigned 11/01/2022
2
23/01/2018)
3 John Doubleday
Gill Gadsby Treasurer (from
4
01/10/2018)
5 James Mann Appointed 10/10/2017
6 Mary Powell Appointed 04/02/2018
7 Nigel Farmer Appointed 30/11/2018
Alice Oxnam Honorary Appointed 30/11/2018
8
Secretary
9 Paula Spenceley Appointed 07/12/2021
10 John D’Ancona Appointed 15/02/2022
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Colin Leslie Baldy
Position (eg Artistic Director/acting chair Secretary, Chair, etc)
Date 14/03/2022
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Maldon Festival 1172573
Receipts and payments accounts CC16a
For the period 11/1/2020 10/31/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Sponsorship - - - - -
Donations 125 - - 125 -
Box Office 5,295 - - 5,295 -
Programme Sales - - - - -
Advertising - - - - -
Bar Sales 399 - - 399 -
ECF Grant - - - - -
Sub total (Gross income for AR) 5,819 - - 5,819 -
A2 Asset and investment sales,
(see table).
None - - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 5,819 - - 5,819 -
A3 Payments
Fees (Performers and Director) 6,654 - - 6,654 150
Marketing 230 - - 230 -
Website and online costs - - - - -
Bar Supplies 86 - - 86 -
Printing 440 - - 440 -
Licences - - - - 775
Venue Hire 180 - - 180 -
Office costs 104 - - 104 -
Box Office Refunds 30 - - 30 -
Piano Hire/Tuning 1,218 - - 1,218 -
Equipment Hire 222 - - 222 -
9,165 - - 9,165 925
Sub total
- - - -
A4 Asset and investment
purchases, (see table) - - - -
- - - - -
Sub total 9,165 - - 9,165 925
Total payments - 3,346 - - - 3,346 - 925
- - - - -
Net of receipts/(payments) - - - - -
A5 Transfers between funds - 3,346 - - - 3,346 - 925
A6 Cash funds last year end 6,980 0 0 7905
Cash funds this year end [ 3,634 ] 0 6980
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| Unrestricted | Unrestricted | Restricted | Endowment | Endowment | |||||
|---|---|---|---|---|---|---|---|---|---|
| Details | funds | funds | funds | ||||||
| Section B Statement | o | to nearest £ | to nearest £ | to nearest £ | |||||
| Categories | HSBC Bank Account | 3,634 | - | ||||||
| B1 Cash funds | Total cash funds | - - 3,634 |
- - - |
- - - |
|||||
| (agree balances with receipts and payments account(s)) |
Agreement | Error | OK | OK | |||||
| Unrestricted | Restricted | Endowment | |||||||
| funds | funds | funds | |||||||
| Details None |
to nearest £ - |
to nearest £ - |
to nearest £ - |
||||||
| - | - | - | |||||||
| B2 Other monetary assets | - | - | - | ||||||
| - - |
- - |
- - |
|||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| None | - | - | |||||||
| - | - | ||||||||
| B3 Investment assets | - - |
- - |
|||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| None | - | - | |||||||
| - | - | ||||||||
| B4 Assets retained for the | - | - | |||||||
| charity’s own use | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Fund to which | Amount due | When due | |||||||
| Details Piano Hire |
Unrestricted liability relates |
468 (optional) |
(optional) | ||||||
| Venue Hire | Unrestricted | 595 | |||||||
| B5 Liabilities | Administrator expenses | Unrestricted | 46 - |
||||||
| Signature | - Name |
Date of approval |
|||||||
| Signed by one or two trustees on | |||||||||
| behalf of all the trustees |