2020-10-31-accounts - Maldon Festival

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Trustees’ Annual Report for the period

From 1 November 2019 To 31 October 2020

Charity name: Maldon Festival

Charity registration number: 1172573

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote, improve, develop and maintain public education and appreciation in the arts, including music and the visual arts, in particular but not exclusively by the staging of an annual cultural festival in Maldon.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Maldon Festival devises, promotes and stages a varied annual programme of concerts and other cultural events, including educational events and free events, in and around Maldon designed for the enlightenment and enjoyment of the broadest possible public.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are fully cognisant of the need to demonstrate that the CIO’s activities are exclusively for the benefit of the public and will always work to provide a diverse, accessible and stimulating festival.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The CIO is reliant on and grateful for volunteer help in many aspects of the running of its events, but chiefly as stewards.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	All programming was cancelled in 2020 as a result of the Covid-19 pandemic. We tried to keep audiences engaged through social media and e-newsletters.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The pandemic made it impossible to achieve our objectives in 2020. However, we are confident that audiences and supporters remain fully engaged. They are thirsty for live performance in 2021.
Performance of fundraising activities against objectives set	Para 1.41	Due to the Covid-19 pandemic all activities were suspended for 2020: apart from the start of our annual educational outreach programme which, sadly, had to be abandoned at the start of lockdown.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We carried our surplus from 2019 over to the 2021 festival.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold no reserves other than the operating surplus brought forward.
Amount of reserves held	Para 1.22	£6,980
Reasons for holding zero reserves	Para 1.22	Maldon Festival CIO, like many smaller arts festivals, operates on an extremely tight budget, and accruing reserves presents a challenge. We minimise financial risks to the CIO, spending only what we are reasonably sure of accruing, thanks to our loyal audiences and sponsors.
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	We are confident that as our reputation evolves and as we are able better to exploit the talents of our Trustees the CIO will flourish and gain greater financial security.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	We rely on a small number of local firms and individuals to supplement our box office and other income. We will work to widen this circle.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The principal risks in 2021 are a lack of sponsorship. However we hope to receive more grant aid this year and will be particularly careful this year where programming versus expense is concerned.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	Trust deed
How is the charity constituted?	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Potential trustees are considered on the basis of experience, skills and reputation and elected by majority vote of the Board of Trustees.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are guided towards the Commission’s own guidelines and outlines of trustee responsibilities. Current trustees are periodically reminded of these.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	At present the CIO’s only members are its trustees. The Festival Director, who is also a trustee, receives a modest fee for his services solely as Festival Director, as permitted by the Constitution and verified by the Commission.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Maldon Festival
Other name the charity uses
Registered charitynumber	1172573
Charity’s principal address	15 Wantz Road Maldon Essex CM9 5DB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Colin Baldy	Chair (until 23/01/2018)
Mark Brewer	Chair (from 23/01/2018)
John Doubleday
Gill Gadsby	Treasurer (from 01/10/2018)
Stephen Pettitt	Vice Chair (from 23/01/2018)	Resigned 10/09/2019
Ruth O’Neill	Treasurer (until 06/09/2018)	Resigned 06/09/2018
Kieran Sampson	Hon Secretary	Deceased 27/02/19
James Mann		Appointed 10/10/2017
Bobbi Davy		Appointed 30/11/2018
Nigel Farmer		Appointed 30/11/2018
MaryPowell		Appointed 04/02/2018

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Colin Leslie Baldy
	Artistic Director
	17/01/21
	17/01/21

Maldon Festival

Recei ts and a ments accou p p y

01/11/2019

For the period from

Section A Receipts and payments

Unrestricted funds

to the nearest £

Restricted funds

to the nearest £

Endowment funds

to the nearest £

A1 Receipts	1 - - - - - - - - - - - - 150 - - - - - 775 - - - - 925 - - - 925 - 925 - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	01/02/2021 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Sponsorship	-
Donations	-
Box Office	-
Programme Sales	-
Advertising	-
Bar Sales	-
ECF Grant	-
*Sub total*(Gross income for AR)	-

A2 Asset and investment sales, (see table).
None	-
	-
*Sub total*	-
*Total receipts* A3 Payments
Fees(Performers and Director)	150
Marketing	-
Website and online costs	-
Bar Supplies	-
Printing	-
Licences	-
Venue Hire	775
Office costs	-
Governance costs	-
Piano Hire/Tuning	-
Orchestral Parts/PropHire	-
	925

*Sub total*
	-
A4 Asset and investment purchases, (see table)	-
	-

*Sub total*	925
CCXX R1 accounts (SS) *Total payments* *Net of receipts/(payments)*
	- 925	-	-
	-	-	-
	1 -	-	01/02/2021 -

A5	Transfers between funds	- 925	-	-
A6	Cash funds last year end	7,905	0	0
	*Cash funds this year end*	6,980	0

CCXX R2 accounts (SS)

01/02/2021

CCXX R3 accounts (SS) ~~3~~ ~~01/02/2021~~ Unrestricted funds Section B Statement of a to nearest £ Categories 6,980 - - 6,980 Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Unrestricted B3 Investment assets Details None B2 Other monetary assets Details *Total cash funds* (agree balances with receipts and payments account(s)) None B4 Assets retained for the charity’s own use HSBC Bank Account B1 Cash funds Details Details None Details Piano Hire	CCXX R3 accounts (SS) ~~3~~ ~~01/02/2021~~ Unrestricted funds Section B Statement of a to nearest £ Categories 6,980 - - 6,980 Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Unrestricted B3 Investment assets Details None B2 Other monetary assets Details *Total cash funds* (agree balances with receipts and payments account(s)) None B4 Assets retained for the charity’s own use HSBC Bank Account B1 Cash funds Details Details None Details Piano Hire	CCXX R3 accounts (SS) ~~3~~ ~~01/02/2021~~ Unrestricted funds Section B Statement of a to nearest £ Categories 6,980 - - 6,980 Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Unrestricted B3 Investment assets Details None B2 Other monetary assets Details *Total cash funds* (agree balances with receipts and payments account(s)) None B4 Assets retained for the charity’s own use HSBC Bank Account B1 Cash funds Details Details None Details Piano Hire
CCXX R3 accounts (SS) Categories B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	HSBC Bank Account	6,980
		-
		-
		6,980
		Agreement Error
		Unrestricted funds to nearest £
	None	-
		-
		-
		-
		-
		-
	Details	Fund to which asset belongs
	None




	Details	Fund to which asset belongs
	None









	Details	Fund to which liability relates
	~~3~~ Piano Hire	~~01/02/2021~~ Unrestricted

		Fund to which
Details		liability relates
Piano Hire		Unrestricted
	~~3~~	~~01/02/2021~~

CCXX R3 accounts (SS)

Signed by one or two trustees on behalf of all the trustees B5 Liabilities



	Signature
			Colin B

CCXX R4 accounts (SS)

01/02/2021

172573

unts

CC16a

31/10/2020

Total funds Last year

to the nearest £

-		7,250
-		-
-		7,105
-		-
-		1,035
-		1,512
-		4,000
-		20,902

-
-		-
-		-
-		20,902

150		9,980
-		543
-		-
-		783
-		821
-		-
775		285
-		1,105
-		-
-		65
-		-
925		13,582

	-
	-
	-	-
	925	13,582
-	925	7,320
	-	-
	5 -	-

CCXX R5 accounts (SS)

01/02/2021

-	925	7,320
		585
		7905

CCXX R6 accounts (SS)

01/02/2021

Restricted funds to nearest £ - - - OK Restricted funds to nearest £ - - - - - -	Endowment funds to nearest £
	-
	-
	-
	-
	OK
	Endowment funds to nearest £
-	-
-	-
-	-
-	-
-	-
-	-

Cost (optional) - - - - -	Current value (optional)
-	-
-	-
-	-
-	-
-	-

Cost (optional) - - - - - - - - -	Current value (optional)
-	-
-	-
-	-
-	-
-	-
-	-
-	-
-	-
-	-

Amount due When due (optional) (optional) 860 ~~7~~

CCXX R7 accounts (SS)

01/02/2021

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-
-
-
-
Name Date of approval
Baldy
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CCXX R8 accounts (SS)

01/02/2021