## **Trustees’ Annual Report for the period** ## **From 1 November 2019 To 31 October 2020** ## **Charity name: Maldon Festival** ## **Charity registration number: 1172573** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote, improve, develop and
maintain public education and appreciation
in the arts, including music and the visual
arts, in particular but not exclusively by the
staging of an annual cultural festival in
Maldon.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Maldon Festival devises, promotes and
stages a varied annual programme of
concerts and other cultural events,
including educational events and free
events, in and around Maldon designed for
the enlightenment and enjoyment of the
broadest possible public.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are fully cognisant of the need
to demonstrate that the CIO’s activities are
exclusively for the benefit of the public and
will always work to provide a diverse,
accessible and stimulating festival.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The CIO is reliant on and grateful for
volunteer help in many aspects of the
running of its events, but chiefly as
stewards.| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|All programming was cancelled in 2020 as
a result of the Covid-19 pandemic. We tried
to keep audiences engaged through social
media and e-newsletters.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The pandemic made it impossible to
achieve our objectives in 2020. However,
we are confident that audiences and
supporters remain fully engaged. They are
thirsty for live performance in 2021.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Due to the Covid-19 pandemic all activities
were suspended for 2020: apart from the
start of our annual educational outreach
programme which, sadly, had to be
abandoned at the start of lockdown.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We carried our surplus from 2019 over to
the 2021 festival.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold no reserves other than the
operating surplus brought forward.| |Amount of reserves held|Para 1.22|£6,980| |Reasons for holding zero
reserves|Para 1.22|Maldon Festival CIO, like many smaller arts
festivals, operates on an extremely tight
budget, and accruing reserves presents a
challenge. We minimise financial risks to
the CIO, spending only what we are
reasonably sure of accruing, thanks to our
loyal audiences and sponsors.| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We are confident that as our reputation
evolves and as we are able better to exploit
the talents of our Trustees the CIO will
flourish and gain greater financial security.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|We rely on a small number of local firms
and individuals to supplement our box
office and other income. We will work to
widen this circle.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The principal risks in 2021 are a lack of
sponsorship. However we hope to receive
more grant aid this year and will be
particularly careful this year where
programming versus expense is
concerned.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Trust deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential trustees are considered on the
basis of experience, skills and reputation
and elected by majority vote of the Board of
Trustees.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New trustees are guided towards the
Commission’s own guidelines and outlines
of trustee responsibilities. Current trustees
are periodically reminded of these.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|At present the CIO’s only members are its
trustees. The Festival Director, who is also
a trustee, receives a modest fee for his
services solely as Festival Director, as
permitted by the Constitution and verified
by the Commission.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Maldon Festival**| |---|---| |Other name the charity uses|| |Registered charitynumber|**1172573**| |Charity’s principal address|**15 Wantz Road**
**Maldon**
**Essex**
**CM9 5DB**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
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9
10
11
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Colin Baldy|Chair (until
23/01/2018)||| ||Mark Brewer|Chair (from
23/01/2018)||| ||John Doubleday|||| ||Gill Gadsby|Treasurer (from
01/10/2018)||| ||Stephen Pettitt|Vice Chair (from
23/01/2018)|Resigned 10/09/2019|| ||Ruth O’Neill|Treasurer (until
06/09/2018)|Resigned 06/09/2018|| ||Kieran Sampson|Hon Secretary|Deceased 27/02/19|| ||James Mann||Appointed 10/10/2017|| ||Bobbi Davy||Appointed 30/11/2018|| ||Nigel Farmer||Appointed 30/11/2018|| ||MaryPowell||Appointed 04/02/2018|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Colin Leslie Baldy|| ||

Artistic Director|| ||17/01/21|| ||17/01/21|| **11** **Maldon Festival** ## **Recei ts and a ments accou p p y** 01/11/2019 **For the period from** **To** ## **Section A Receipts and payments** **Unrestricted funds** **to the nearest £** **Restricted funds** **to the nearest £** **Endowment funds** **to the nearest £** |**A1 Receipts**|1
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**150**
**-**
**-**
**-**
**-**
**-**
**775**
**-**
**-**
**-**
**-**
**925**
**-**
**-**
**-**
**925**
**- 925**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|01/02/2021
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |---|---|---|---| |Sponsorship|**-**||| |Donations|**-**||| |Box Office|**-**||| |Programme Sales|**-**||| |Advertising|**-**||| |Bar Sales|**-**||| |ECF Grant|**-**||| |**_Sub total_**_(Gross income for AR)_|**-**||| ||||| |**A2 Asset and investment sales,**
**(see table).**|||| |
**None**|**-**||| ||**-**||| |**_Sub total_**|**-**||| |**_Total receipts_**
**A3 Payments**|||| |
Fees(Performers and Director)|**150**||| |Marketing|**-**||| |Website and online costs|**-**||| |Bar Supplies|**-**||| |Printing|**-**||| |Licences|**-**||| |Venue Hire|**775**||| |Office costs|**-**||| |Governance costs|**-**||| |Piano Hire/Tuning|**-**||| |Orchestral Parts/PropHire|**-**||| ||**925**||| ||||| |**_Sub total_**|||| ||**-**||| |**A4 Asset and investment**
**purchases, (see table)**|**-**||| ||**-**||| ||||| |**_Sub total_**|**925**||| |CCXX R1 accounts (SS)
**_Total payments_**
**_Net of receipts/(payments)_**|||| ||**- 925**|**-**|**-**| ||**-**|**-**|**-**| ||1
**-**|**-**|01/02/2021
**-**| |**A5**|**Transfers between funds**|**- 925**|
**-**|
**-**| |---|---|---|---|---| |**A6**|**Cash funds last year end**|7,905|0|0| ||**_Cash funds this year end_**|6,980|0|| CCXX R2 accounts (SS) 01/02/2021 2 |CCXX R3 accounts (SS)
~~3~~
~~01/02/2021~~
**Unrestricted**
**funds**
**Section B Statement of a**
**to nearest £**
**Categories**
**6,980**
**-**
**-**
**6,980**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which**
**liability relates**
Unrestricted
**B3 Investment assets**
**Details**
None
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
None
**B4 Assets retained for the**
**charity’s own use**
HSBC Bank Account
**B1 Cash funds**
**Details**
**Details**
None
**Details**
Piano Hire|CCXX R3 accounts (SS)
~~3~~
~~01/02/2021~~
**Unrestricted**
**funds**
**Section B Statement of a**
**to nearest £**
**Categories**
**6,980**
**-**
**-**
**6,980**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which**
**liability relates**
Unrestricted
**B3 Investment assets**
**Details**
None
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
None
**B4 Assets retained for the**
**charity’s own use**
HSBC Bank Account
**B1 Cash funds**
**Details**
**Details**
None
**Details**
Piano Hire|CCXX R3 accounts (SS)
~~3~~
~~01/02/2021~~
**Unrestricted**
**funds**
**Section B Statement of a**
**to nearest £**
**Categories**
**6,980**
**-**
**-**
**6,980**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which**
**liability relates**
Unrestricted
**B3 Investment assets**
**Details**
None
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
None
**B4 Assets retained for the**
**charity’s own use**
HSBC Bank Account
**B1 Cash funds**
**Details**
**Details**
None
**Details**
Piano Hire|CCXX R3 accounts (SS)
~~3~~
~~01/02/2021~~
**Unrestricted**
**funds**
**Section B Statement of a**
**to nearest £**
**Categories**
**6,980**
**-**
**-**
**6,980**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which**
**liability relates**
Unrestricted
**B3 Investment assets**
**Details**
None
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
None
**B4 Assets retained for the**
**charity’s own use**
HSBC Bank Account
**B1 Cash funds**
**Details**
**Details**
None
**Details**
Piano Hire| |---|---|---|---| |CCXX R3 accounts (SS)
**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|HSBC Bank Account||**6,980**| ||||**-**| ||||**-**| ||||**6,980**| ||||Agreement Error| ||||**Unrestricted**
**funds**
**to nearest £**| ||None||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||**Details**||**Fund to which asset**
**belongs**| ||None||| ||||| ||||| ||||| ||||| ||**Details**||**Fund to which asset**
**belongs**| ||None||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||**Details**||**Fund to which**
**liability relates**| ||~~3~~
Piano Hire||~~01/02/2021~~
Unrestricted| ||||**Fund to which**|| |---|---|---|---|---| |**Details**|||**liability relates**|| |Piano Hire|||Unrestricted|| ||~~3~~||~~01/02/2021~~|| CCXX R3 accounts (SS) |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|||| |---|---|---|---| ||||| ||||| ||||| ||Signature||| ||||Colin B| ||||| CCXX R4 accounts (SS) 01/02/2021 4 **172573** ## **unts** ## **CC16a** 31/10/2020 ## **Total funds Last year** ## **to the nearest £** ## **to the nearest £** |**-**||**7,250**| |---|---|---| |**-**||**-**| |**-**||**7,105**| |**-**||**-**| |**-**||**1,035**| |**-**||**1,512**| |**-**||**4,000**| |**-**||**20,902**| |**-**||| |---|---|---| |**-**||**-**| |**-**||**-**| |**-**||**20,902**| |**150**||**9,980**| |---|---|---| |**-**||**543**| |**-**||**-**| |**-**||**783**| |**-**||**821**| |**-**||**-**| |**775**||**285**| |**-**||**1,105**| |**-**||**-**| |**-**||**65**| |**-**||**-**| |**925**||**13,582**| ||**-**||| |---|---|---|---| ||**-**||| ||**-**||**-**| ||**925**||**13,582**| |**-**|**925**||**7,320**| ||**-**||**-**| ||5
**-**||**-**| ||||| CCXX R5 accounts (SS) 01/02/2021 |**-**|**925**|**7,320**| |---|---|---| |||585| |||7905| CCXX R6 accounts (SS) 01/02/2021 6 |**Restricted funds**
**to nearest £**
**-**
**-**
**-**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---| ||**-**| ||**-**| ||**-**| ||**-**| ||OK| ||**Endowment**
**funds**
**to nearest £**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| **Amount due When due (optional) (optional) 860** ~~7~~ CCXX R7 accounts (SS) 01/02/2021 **----- Start of picture text -----**
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Name Date of approval
Baldy
**----- End of picture text -----**
CCXX R8 accounts (SS) 01/02/2021 8