2022-02-01-accounts

Trustees’ Annual Report for the period

From 01 February 2021 Period start date To 31 January 2022 Period end date

Charity name: German Shorthaired Pointer Trust

Charity registration number: 1172457

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote humane behaviour towards animals, in particular the German Shorthaired Pointer (GSP) breed, by providing appropriate care, protection, treatment and security for animals which are in need of care and attention by reason of sickness, maltreatment, poor circumstances or ill usage and to educate the public in matters pertaining to animal welfare in general and the prevention of cruelty and suffering among animals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	In summary our activities are: • to provide education and advice to the general public about the German Shorthaired Pointer breed, • to assist owners and, in some cases, to directly rehabilitate GSPs to ensure they can be placed into a home whilst ensuring the welfare of the animal is met and the public is protected from a potential nuisance, • to provide temporary sanctuary in registered kennels in exceptional circumstances, where the health and welfare of the dog or people is a concern, • to facilitate the successful rehoming of UK based GSPs that are surrendered to us due to unfortunate circumstances or neglect, • to support the rehoming of GSPs suffering from neglect or

		unfortunate circumstances from other rescues in the UK and potentially, other countries, where possible, and • to support GSP owners in helping them to provide the most positive environment for their dogs.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	**We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. In providing our services, we support the community as a whole in that we prevent animals escaping to become a public nuisance and helping owners prevent their animals becoming a nuisance while in their control. In addition, we provide assistance to people who are in unfortunate circumstance due to health, relationship, work and other issues We provide support to GSP owners and (potential/actual) adopters with concerns about animal behaviours or individual situations that may present a risk to the animal, family or general community.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	In addition to the work carried out by the trustees, the GSP Trust is blessed to have volunteers to assist with: • Web site generation and maintenance • Maintenance of social media to promote our work and dogs in need of new homes • Visiting homes to assess suitability for adoptions • Providing transportation and foster care for dogs • Provision of fund-raising activities which have included: o Meet the Breed Day - sponsored byGSP Southern

		and Central Club which helps the general public to learn more about the GSP breed. o Adults and children entering challenges and raising pledge money/donations for the Trust. • Assisting with management and sale of merchandise • Clubs running events and fund raising activities in support of our charity including fun days and auctions of donated items, and raffle of donated items. • Volunteers assisting on Cruft Rescue stand. • Suppliers from greater GSP community providing services and products at discounted prices. • Provide emergency kennelling for animals and assist in rehabilitation.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity was established on request of various GSPs organisations. They wished for a registered charity with full accountability and visibility. The charity was established and registered with the Charity Commission. We continue to meet all regulatory requirements and act in an appropriate manner. Based on feedback we have received, we are seen to be fair and honest in our approach. We have achieved the main goals placed upon us in establishing the charity. This past year has been challenging with coming out of COVD-19 placing many additional requirements upon us to deliver our services. The level of activity has continued to escalate as people return to work or changes to their circumstances mean they are no longer able to maintain a home for their dogs. We have found an increased occurrence of dogs with behavioural problems requiring additional training. The rescues ability to rehome these dogs has become increasingly difficult resulting in increasing kennelling costs.

We have been fortunate to have continued to receive excellent support from our charity’s community and have had no significant impact on our financial situation. We have manage to build on our reserves which we believe will be needed if the increase in dogs requiring assistance continues to increase. The number of dogs we have rehomed is a critical factor in calculating our reserves as we provide lifetime support. We have been accepted as members of the Association of Dogs and Cats homes which will enforce our standards and ensure that they are in accordance with best practice. We have an increased presence in the general community with referrals now being received from police and Local Authority dog facilities.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Actions/ Objective	Details	Status
			Finance & Governance
		Financial controls & governance	Reconsolidate stock holding to eliminate issues with stock management Started process of stock consolidation. 1. Clearly identified in stock registers different locations of stock. 2. Shift shipments to main depot 3. Make arrangements for stock transfer at future events.	ongoing Done Done ongoing
		Donation site	Virgin moneygiving shut down site so we established a new donation site with Kindlink that offered the best fit with our requirements and lower fee structure.	Complete
		Trustee	Renew Deb Seeley as Trustee	Complete
			Communications

		Community Group for GSPs in need	Community Group for GSPs in need	Facebook Community group for GSPs as a central resource for GSPs needing homes has become a focal point for UK and foreign rescues to advertise available dogs	ongoing
		Quarterly updates to GSP Community		Provide Quarterly Updates to GSP clubs and associations to improve visibility and awareness of Charity	Complete
		Attend Events to increase visibility		Attended events to promote the charity.	Crufts & MTB not held
				Risk
		Establish procedures appropriate for a charitable organisation.		Reviewed all policy and procedure to see if any updates required.	Complete
		Insurance		Maintain Insurance policy to cover insurable risk and reduce vulnerability for Charity.	Complete
		Information Management		Research and consider online rescue management service to improve record keeping and coordination.	ongoing
		Rescue Activity Number of dogs Category of dog 64 Have been assisted with 52 placed into homes Of the those assisted: 4 Foreign connection 6 Assistance involving another rescue 2 Spent some time in foster with us 2 Spent some time in kennels 5 Rehomed again since first placement 4 Were withdrawn before placement 10 Died while with new owners As expected we experienced increase in activity once Covid restrictions eased. Many dogs with behavioural issues and, in particular,separation anxietyin some of the dogs that we are
			Number of dogs	Category of dog
			64	Have been assisted with 52 placed into homes
				Of the those assisted:
			4	Foreign connection
			6	Assistance involving another rescue
			2	Spent some time in foster with us
			2	Spent some time in kennels
			5	Rehomed again since first placement
			4	Were withdrawn before placement
			10	Died while with new owners

		asked to rehome in the future. We are discussing the issue with the relevant GSP clubs to ensure they communicate this issue to breeders and trainingclubs.	asked to rehome in the future. We are discussing the issue with the relevant GSP clubs to ensure they communicate this issue to breeders and trainingclubs.
Performance of fundraising activities against objectives set	Para 1.41
		Primary Fundraising	comments
		Auctions	2 Auctions held in year. The generosity of the GSP community and the hard work of the auction organiser makes these very successful
		Adoption Donations	Donations meet daily operation costs.
		Merchandise	We offer a simple offering of merchandise geared toward animal welfare and promotion of the breed.
		Christmas Calendar & Cards	Published and sold annual Calendars and cards.
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity’s financial performance is strong. The charity had gross income of £42,916 against a total expenditure of £34,240 during this period. Sales of merchandise exceeded cost of merchandise realising £1,500. The operating expenditure was higher than income generated from charitable activities due to increased activity in later part of the year. Key expenditures were: Kennelling: £ 4,111 Veterinary: £ 15,084 Income from Other Activity (£11,744) offset the deficit from operating expenditures COVID restrictions did not limit fundraising activity but did reduce income at events, however a reduced activity level meant there was minimal impact on the charity in the year concerned.

Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Reserves Policy for the GSP Trust is to hold a sum for two critical areas – veterinary care and emergency kennelling. We also hold funds to ensure the continued operation of the charity The level of reserves is set by the: 1. Number of Animals in our care 2. Historical pattern of spend 3. Number requiring neutering Number of animals in care includes animals currently in process of being rehomed and the number of animals rehomed that are still living.
Amount of reserves held	Para 1.22	£83,442
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Increased need in reserves as additional animals are rehomed.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Trustees have no concerns at this time.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The GSP Trust principal sources of funding are: 1. Auction of donated goods 2. Member of public fundraising e.g. sponsored activities 3. Donations from members of the public who adopt dogs 4. Legacies 5. Donations to support our work 6. Annual Calendars & cards 7. Attendance at GSP activities
Investment policy and objectives including any social investment policy adopted	Para 1.46	The investment strategy for the charity is extremely risk averse and consists of holding funds with recognised banking institutions. In the current economic environment we prefer a low risk approach.
A description of the principal risks facing the charity	Para 1.46	The primary risks for the charity are: 1. Regulatory 2. Reputation 3. Third Party Claims 4. Governance 5. Trustee succession and loss of critical skills These risks are mitigated with financial and operational controls. Efforts are being made to ensure trustees are trained to provide cover for each other. Financial resilience and support is being provided with support from financial

professionals, as needed. All information is maintained on an electronic system that can be accessed in a controlled manner by others. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees were initially appointed to post with a staggered period of service. Upon expiration of period of service, they may choose to be considered to be re-elected to post or resign.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	We follow Charity Commission guidelines in this respect
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity is governed by four trustees with responsibilities for Finance & Governance, Operations, Administration and Fundraising. We support the GSP community of owners and associated organisations. We endeavour to work with the various Clubs and organisations for the welfare of the breed and provide support for owners and potential owners.
Relationship with any related parties	Para 1.51	We have no formal role within any other organisation nor do any of these organisations have any control of the Charity.
Other

Reference and Administrative details

Charity name	German Shorthaired Pointer Trust
Other name the charity uses	German shorthaired Pointer (GSP) Rescue UK
Registered charity number	1172457
Charity’s principal address	6 Forge Row Gilwern Abergavenny NP7 0HA

Names of the charity trustees who manage the charity

Name of person (or Dates acted if not for Trustee name Office (if any) body) entitled to whole year appoint trustee (if any) 1 Deborah Seeley 2 Kerry Davies 3 Natalie Stamp 4 Sue Rose 5 6

– Corporate trustees names of the directors at the date the report was approved

Director name none

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets held None in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Trustees as above

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

The German Shorthaired Pointer Trust is a small charity run by its 4 trustees with assistance from volunteers .

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Deborah Seeley	Natalie Stamp
	Operations	Treasurer
	18/11/2022
	18/11/2022

Management Report

German Shorthaired Pointer Trust For the period ended 31 January 2022

Prepared on 7 November 2022

For management use only

Table of Contents

Financial Activities............................................................................................................................................3 Balance Sheet..................................................................................................................................................4

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Financial Activities

February 2021 - January 2022

Financial Activities February 2021 - January 2022
	Total
INCOME
Charitable activites	22,399.35
Sales of Product Income	8,679.21
Uncategorised Income	92.24
Total Income	31,170.80
COST OF SALES
Cost of sales	7,096.07
Stock Shrinkage	519.15
Total Cost of Sales	7,615.22
TOTAL	23,555.58
EXPENDITURES
Advertising/Promotional	233.43
Animal Welfare - Equipment	275.29
Animal Welfare - kenneling	4,111.79
Animal Welfare - Training	499.92
Bank charges	27.68
Computer Costs	298.67
Insurances	758.79
Office/General Administrative Expenses	586.89
Other Professional Services	147.00
Printing, Postage and Stationery	1,817.80
Raising funds	91.09
Travel and Accommodation
Animal Transport	1,772.86
Total Travel and Accommodation	1,772.86
VeterinaryCare	15,084.15
Total Expenditures	25,705.36
NET OPERATING INCOME	-2,149.78
OTHER INCOME
Auction	8,711.59
Donations and legacies	3,033.25
Total Other Income	11,744.84
OTHER EXPENDITURES
Fix & Fittings Depreciation P&L	310.00
Office Equip Depreciation P&L	270.00
Postage	339.10
Total Other Expenditures	919.10
NET OTHER INCOME	10,825.74
NET INCOME/(EXPENDITURE)	£8,675.96

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German Shorthaired Pointer Trust

Balance Sheet

As of January 31, 2022

Balance Sheet As of January 31, 2022
	Total
FIXED ASSET
Tangible assets
Fixtures and Fittings Cost	1,240.16
Fixtures and Fittings Depreciation	-620.04
Office Equipment Cost	1,079.32
Office Equipment Depreciation	-791.16
Total Tangible assets	908.28
Total Fixed Asset	908.28
CASH AT BANK AND IN HAND
GSP Rescue UK	884.46
GSP Trust Account	74,719.23
Paypal GSPrescueuk	2,701.81
PettyCash	70.00
Total Cash at bank and in hand	78,375.50
CURRENT ASSETS
Stock Asset	4,159.06
Total Current Assets	4,159.06
NET CURRENT ASSETS	82,534.56
NET CURRENT ASSETS(LIABILITIES)	82,534.56
TOTAL ASSETS LESS CURRENT LIABILITIES	83,442.84
TOTAL NET ASSETS (LIABILITIES)	£83,442.84
CHARITY FUNDS
Opening Balance Equity	6,372.05
Retained Earnings	68,394.83
Surplus/(Deficit)	8,675.96
Total Charity funds	£83,442.84

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German Shorthaired Pointer Trust

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of German ShorthaTrred Pointer Twst On accounts lor the year ended 31 January 2022 Charlty no (If any) 1172457 S•t out on pagos 3&4 I report to the trnstees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3110112022. R•spon•lbllllle• and As Ihe chafty trustees of the Trust, you are resky)n8ible for the preparation ba81s of roport of the acrounts in accordance wlh the requirement8 of the Charities Act 2011 (Ihe A￿>. I report in respect of my examinab'on of the Trust's accounts ca￿led out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable ￿'reCtIonS given by the Chafrty Commi$$lon under section 145(5)(b) of the AIX. I have completed my ex*nination. I confinn that no material matter8 have me to my attention in conn&tion with the examination which give8 me cause to ￿leY8 that in. any matenal resFeCt: accounting records ￿re not kept in accordance with section 130 of the Ad or tho accou￿3 do not with Ihe acwunting records Independent examinerfs statement I have no concems and have come across no Ot￿er matters in connection with the examination to whith attention should be drawn in order to enable a proper understanding of the acwunts to be reached. Slgn•d: 12 November 2022 Namo: James th'llar CA Rel•vant profgsslonal qualfficatlonls) or body (If any): ICAS Address: The Bam, Faukls Fam, Tandlehill Road Kilbarchan. Renfrewshire PA10 2PL. Scotland