## **Trustees’ Annual Report for the period** ## **From 01 February 2021 Period start date To 31 January 2022 Period end date** ## **Charity name: German Shorthaired Pointer Trust** ## **Charity registration number: 1172457** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote humane behaviour towards
animals, in particular the German Shorthaired
Pointer (GSP) breed, by providing appropriate
care, protection, treatment and security for
animals which are in need of care and attention
by reason of sickness, maltreatment, poor
circumstances or ill usage and to educate the
public in matters pertaining to animal welfare
in general and the prevention of cruelty and
suffering among animals.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In summary our activities are:
•
to provide education and advice to
the general public about the
German
Shorthaired
Pointer
breed,
•
to assist owners and, in some
cases, to directly rehabilitate GSPs
to ensure they can be placed into
a home whilst ensuring the
welfare of the animal is met and
the public is protected from a
potential nuisance,
•
to provide temporary sanctuary in
registered kennels in exceptional
circumstances, where the health
and welfare of the dog or people is
a concern,
•
to
facilitate
the
successful
rehoming of UK based GSPs that
are surrendered to us due to
unfortunate
circumstances
or
neglect,
•
to support the rehoming of GSPs
suffering
from
neglect
or| |||unfortunate circumstances from
other rescues in the UK and
potentially,
other
countries,
where possible, and
•
to support GSP owners in helping
them to provide the most positive
environment for their dogs.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm the trustees have had regard to
the Charity Commission’s guidance on public
benefit.
In providing our services, we support the
community as a whole in that we prevent
animals escaping to become a public nuisance
and helping owners prevent their animals
becoming a nuisance while in their control. In
addition, we provide assistance to people who
are in unfortunate circumstance due to health,
relationship, work and other issues
We provide support to GSP owners and
(potential/actual) adopters with concerns
about animal behaviours or individual
situations that may present a risk to the animal,
family or general community.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|In addition to the work carried out by the
trustees, the GSP Trust is blessed to have
volunteers to assist with:
•
Web site generation and maintenance
•
Maintenance of social media to
promote our work and dogs in need of
new homes
•
Visiting homes to assess suitability for
adoptions
•
Providing transportation and foster
care for dogs
•
Provision of fund-raising activities
which have included:
`o` Meet the Breed Day -
sponsored byGSP Southern| |||and Central Club which helps
the general public to learn
more about the GSP breed.
`o` Adults and children entering
challenges and raising pledge
money/donations for the Trust.
•
Assisting with management and sale of
merchandise
•
Clubs running events and fund raising
activities in support of our charity
including fun days and auctions of
donated items, and raffle of donated
items.
•
Volunteers assisting on Cruft Rescue
stand.
•
Suppliers from greater GSP community
providing services and products at
discounted prices.
•
Provide emergency kennelling for
animals and assist in rehabilitation.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity was established on request of
various GSPs organisations. They wished for a
registered charity with full accountability and
visibility.
The charity was established and registered
with the Charity Commission. We continue to
meet all regulatory requirements and act in an
appropriate manner. Based on feedback we
have received, we are seen to be fair and
honest in our approach. We have achieved the
main goals placed upon us in establishing the
charity.
This past year has been challenging with
coming out of COVD-19 placing many
additional requirements upon us to deliver our
services. The level of activity has continued to
escalate as people return to work or changes
to their circumstances mean they are no longer
able to maintain a home for their dogs.
We have found an increased occurrence of
dogs with behavioural problems requiring
additional training. The rescues ability to
rehome these dogs has become increasingly
difficult resulting in increasing kennelling costs.| We have been fortunate to have continued to receive excellent support from our charity’s community and have had no significant impact on our financial situation. We have manage to build on our reserves which we believe will be needed if the increase in dogs requiring assistance continues to increase. The number of dogs we have rehomed is a critical factor in calculating our reserves as we provide lifetime support. We have been accepted as members of the Association of Dogs and Cats homes which will enforce our standards and ensure that they are in accordance with best practice. We have an increased presence in the general community with referrals now being received from police and Local Authority dog facilities. **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements
against objectives
set|Para
1.41|**Actions/**
**Objective**|**Details**|**Status**| |---|---|---|---|---| ||||**Finance & Governance**|| |||Financial
controls &
governance|Reconsolidate stock holding to
eliminate
issues
with
stock
management
Started
process
of
stock
consolidation.
1. Clearly identified in stock
registers
different
locations of stock.
2. Shift shipments to main
depot
3. Make arrangements for
stock transfer at future
events.|ongoing
Done
Done
ongoing| |||Donation site|Virgin moneygiving shut down site
so we established a new donation
site with Kindlink that offered the
best fit with our requirements and
lower fee structure.|Complete| |||Trustee|Renew Deb Seeley as Trustee|Complete| ||||**Communications**|| |||Community
Group for
GSPs in need|Community
Group for
GSPs in need|Facebook Community group for
GSPs as a central resource for
GSPs needing homes has become
a focal point for UK and foreign
rescues to advertise available
dogs|ongoing| |---|---|---|---|---|---| |||Quarterly
updates to
GSP
Community||Provide Quarterly Updates to GSP
clubs and associations to improve
visibility and awareness of Charity|Complete| |||Attend Events
to increase
visibility||Attended events to promote the
charity.|Crufts &
MTB
not
held| |||||**Risk**|| |||Establish
procedures
appropriate
for a
charitable
organisation.||Reviewed all policy and procedure
to see if any updates required.|Complete| |||Insurance||Maintain Insurance policy to
cover insurable risk and reduce
vulnerability for Charity.|Complete| |||Information
Management||Research and consider online
rescue management service to
improve record keeping and
coordination.|ongoing| |||Rescue Activity
**Number of**
**dogs**
**Category of dog**
64
Have been assisted with 52 placed into homes
Of the those assisted:
4
Foreign connection
6
Assistance involving another rescue
2
Spent some time in foster with us
2
Spent some time in kennels
5
Rehomed again since first placement
4
Were withdrawn before placement
10
Died while with new owners
As expected we experienced increase in activity once Covid
restrictions eased. Many dogs with behavioural issues and, in
particular,separation anxietyin some of the dogs that we are|||| ||||**Number of**
**dogs**|**Category of dog**|| ||||64|Have been assisted with 52 placed into homes|| |||||Of the those assisted:|| ||||4|Foreign connection|| ||||6|Assistance involving another rescue|| ||||2|Spent some time in foster with us|| ||||2|Spent some time in kennels|| ||||5|Rehomed again since first placement|| ||||4|Were withdrawn before placement|| ||||10|Died while with new owners|| |||asked to rehome in the future. We are discussing the issue with
the relevant GSP clubs to ensure they communicate this issue to
breeders and trainingclubs.|asked to rehome in the future. We are discussing the issue with
the relevant GSP clubs to ensure they communicate this issue to
breeders and trainingclubs.| |---|---|---|---| |Performance of
fundraising activities
against objectives
set|Para
1.41||| |||**Primary Fundraising**|comments| |||Auctions|2 Auctions held in year. The
generosity of the GSP community and
the hard work of the auction organiser
makes these very successful| |||Adoption Donations|Donations meet daily operation costs.| |||Merchandise|We offer a simple offering of
merchandise geared toward animal
welfare and promotion of the breed.| |||Christmas Calendar &
Cards|Published and sold annual Calendars
and cards.| |Investment
performance against
objectives|Para
1.41|Not applicable|| |Other|||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity’s financial performance is strong.
The charity had gross income of £42,916
against a total expenditure of £34,240 during
this period.
Sales of merchandise exceeded cost of
merchandise realising £1,500.
The operating expenditure was higher than
income generated from charitable activities
due to increased activity in later part of the
year.
Key expenditures were:
Kennelling: £ 4,111
Veterinary: £ 15,084
Income from Other Activity (£11,744) offset
the deficit from operating expenditures
COVID restrictions did not limit fundraising
activity but did reduce income at events,
however a reduced activity level meant there
was minimal impact on the charity in the year
concerned.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Reserves Policy for the GSP Trust is to hold
a sum for two critical areas – veterinary care
and emergency kennelling. We also hold funds
to ensure the continued operation of the
charity
The level of reserves is set by the:
1.
Number of Animals in our care
2.
Historical pattern of spend
3.
Number requiring neutering
Number of animals in care includes animals
currently in process of being rehomed and the
number of animals rehomed that are still living.| |---|---|---| |Amount of reserves held|Para 1.22|£83,442| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Increased need in reserves as additional
animals are rehomed.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Trustees have no concerns at this time.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The GSP Trust principal sources of funding are:
1.
Auction of donated goods
2.
Member of public fundraising e.g.
sponsored activities
3.
Donations from members of the public
who adopt dogs
4.
Legacies
5.
Donations to support our work
6.
Annual Calendars & cards
7.
Attendance at GSP activities| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The investment strategy for the charity is
extremely risk averse and consists of holding
funds with recognised banking institutions. In
the current economic environment we prefer a
low risk approach.| |A description of the principal
risks facing the charity|Para 1.46|The primary risks for the charity are:
1.
Regulatory
2.
Reputation
3.
Third Party Claims
4.
Governance
5.
Trustee succession and loss of critical
skills
These risks are mitigated with financial and
operational controls. Efforts are being made to
ensure trustees are trained to provide cover for
each other. Financial resilience and support is
being provided with support from financial| professionals, as needed. All information is maintained on an electronic system that can be accessed in a controlled manner by others. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees were initially appointed to post with a
staggered period of service. Upon expiration
of period of service, they may choose to be
considered to be re-elected to post or resign.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|We follow Charity Commission guidelines in
this respect| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is governed by four trustees with
responsibilities for Finance & Governance,
Operations, Administration and Fundraising.
We support the GSP community of owners and
associated organisations.
We endeavour to work with the various Clubs
and organisations for the welfare of the breed
and provide support for owners and potential
owners.| |Relationship with any
related parties|Para 1.51|We have no formal role within any other
organisation nor do any of these organisations
have any control of the Charity.| |Other||| ## **Reference and Administrative details** |Charity name|German Shorthaired Pointer Trust| |---|---| |Other name the charity uses|German shorthaired Pointer (GSP) Rescue UK| |Registered charity number|1172457| |Charity’s principal address|6 Forge Row
Gilwern
Abergavenny
NP7 0HA| ||| **Names of the charity trustees who manage the charity** **Name of person (or Dates acted if not for Trustee name Office (if any) body) entitled to whole year appoint trustee (if any)** 1 Deborah Seeley 2 Kerry Davies 3 Natalie Stamp 4 Sue Rose 5 6 – Corporate trustees names of the directors at the date the report was approved **Director name none** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**none**||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held None in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** Trustees as above ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** The German Shorthaired Pointer Trust is a small charity run by its 4 trustees with assistance from volunteers **.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Deborah Seeley|Natalie Stamp| ||
Operations|Treasurer| ||
18/11/2022|| ||
18/11/2022|| ## Management Report German Shorthaired Pointer Trust For the period ended 31 January 2022 Prepared on 7 November 2022 For management use only ## **Table of Contents** Financial Activities............................................................................................................................................3 Balance Sheet..................................................................................................................................................4 2/4 ## **Financial Activities** February 2021 - January 2022 |**Financial Activities**
February 2021 - January 2022|| |---|---| ||**Total**| |INCOME|| |Charitable activites|22,399.35| |Sales of Product Income|8,679.21| |Uncategorised Income|92.24| |**Total Income**|**31,170.80**| |COST OF SALES|| |Cost of sales|7,096.07| |Stock Shrinkage|519.15| |**Total Cost of Sales**|**7,615.22**| |TOTAL|**23,555.58**| |EXPENDITURES|| |Advertising/Promotional|233.43| |Animal Welfare - Equipment|275.29| |Animal Welfare - kenneling|4,111.79| |Animal Welfare - Training|499.92| |Bank charges|27.68| |Computer Costs|298.67| |Insurances|758.79| |Office/General Administrative Expenses|586.89| |Other Professional Services|147.00| |Printing, Postage and Stationery|1,817.80| |Raising funds|91.09| |Travel and Accommodation|| |Animal Transport|1,772.86| |**Total Travel and Accommodation**|**1,772.86**| |VeterinaryCare|15,084.15| |**Total Expenditures**|**25,705.36**| |NET OPERATING INCOME|**-2,149.78**| |OTHER INCOME|| |Auction|8,711.59| |Donations and legacies|3,033.25| |**Total Other Income**|**11,744.84**| |OTHER EXPENDITURES|| |Fix & Fittings Depreciation P&L|310.00| |Office Equip Depreciation P&L|270.00| |Postage|339.10| |**Total Other Expenditures**|**919.10**| |NET OTHER INCOME|**10,825.74**| |NET INCOME/(EXPENDITURE)|**£8,675.96**| 3/4 German Shorthaired Pointer Trust ## **Balance Sheet** As of January 31, 2022 |**Balance Sheet**
As of January 31, 2022|| |---|---| ||**Total**| |FIXED ASSET|| |**Tangible assets**|| |Fixtures and Fittings Cost|1,240.16| |Fixtures and Fittings Depreciation|-620.04| |Office Equipment Cost|1,079.32| |Office Equipment Depreciation|-791.16| |**Total Tangible assets**|**908.28**| |**Total Fixed Asset**|**908.28**| |CASH AT BANK AND IN HAND|| |GSP Rescue UK|884.46| |GSP Trust Account|74,719.23| |Paypal GSPrescueuk|2,701.81| |PettyCash|70.00| |**Total Cash at bank and in hand**|**78,375.50**| |CURRENT ASSETS|| |Stock Asset|4,159.06| |**Total Current Assets**|**4,159.06**| |NET CURRENT ASSETS|**82,534.56**| |NET CURRENT ASSETS(LIABILITIES)|**82,534.56**| |TOTAL ASSETS LESS CURRENT LIABILITIES|**83,442.84**| |TOTAL NET ASSETS (LIABILITIES)|**£83,442.84**| |CHARITY FUNDS|| |Opening Balance Equity|6,372.05| |Retained Earnings|68,394.83| |Surplus/(Deficit)|8,675.96| |**Total Charity funds**|**£83,442.84**| 4/4 German Shorthaired Pointer Trust CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of German ShorthaTrred Pointer Twst On accounts lor the year ended 31 January 2022 Charlty no (If any) 1172457 S•t out on pagos 3&4 I report to the trnstees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3110112022. R•spon•lbllllle• and As Ihe chafty trustees of the Trust, you are resky)n8ible for the preparation ba81s of roport of the acrounts in accordance wlh the requirement8 of the Charities Act 2011 (Ihe A￿>. I report in respect of my examinab'on of the Trust's accounts ca￿led out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable ￿'reCtIonS given by the Chafrty Commi$$lon under section 145(5)(b) of the AIX. I have completed my ex*nination. I confinn that no material matter8 have me to my attention in conn&tion with the examination which give8 me cause to ￿leY8 that in. any matenal resFeCt: accounting records ￿re not kept in accordance with section 130 of the Ad or tho accou￿3 do not with Ihe acwunting records Independent examinerfs statement I have no concems and have come across no Ot￿er matters in connection with the examination to whith attention should be drawn in order to enable a proper understanding of the acwunts to be reached. Slgn•d: 12 November 2022 Namo: James th'llar CA Rel•vant profgsslonal qualfficatlonls) or body (If any): ICAS Address: The Bam, Faukls Fam, Tandlehill Road Kilbarchan. Renfrewshire PA10 2PL. Scotland