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← Timeout After School And Breakfast Club

2024-09-30-accounts

Trustees’ Annual Report for the period

From 01/10/2023 Period start date To 30/09/2024 Period end date

Charity name: Timeout After School and Breakfast Club CIO

Charity registration number: 1172436

Objectives and Activities

Objectives and Activities
SORP reference
Summary of the purposes of the charity
as set out in its governing document		 Para 1.17 To provide the necessary facilities for the daily
care, recreation and education of children
during out of school hours and holidays;
To advance the education and training of the
persons in the provision of such care,
education and recreation facilities.
Summary of the main activities in
relation to those purposes for the public
benefit, in particular, the activities,
projects or services identified in the
accounts.		 Para 1.17 and 1.19 Provision of childcare services and activities for
the children of Manland Primary School.
Collaboration with Manland Primary School
regarding the update of the inside and outside
spaces to be used primarily by Timeout Club.
Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit		 Para 1.18 We confirm our understanding of the public
benefit requirement of operating as a charity.
The purpose of Timeout is to assist the parents
and carers of any child who attends Manland
Primary School, who in turn benefit from being
able to use wrap-around childcare, at an
affordable rate, in an easily accessible place.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social investment
including program related
investment
Contributon made by
volunteers		 Para 1.38 N/A
Other N/A

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identfying the diference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.		 Para 1.20 During 2023 / 2024, Time Out Club has seen a further
increase in usage by families of Manland Primary School. The
number of families using both the Breakfast Club and Afer
School club increased over the course of the year. We have
been operatng at full capacity afer school on three days per
week but are able to contnue to ofer Ad-hoc childcare for
Breakfast Club and Afer School days when bookings are not
full.
Childcare provision at Primary schools is now an imperatve,
as the populaton on our surrounding area is increasingly
comprised of two working parents who commute, and who
wouldn’t be able to maintain a stable household without
easily accessible childcare.
We contnue to use our current room at Manland Primary
School and have agreed with the school that we may use
other available space within the school building on days
where our room is at capacity. We have increased staf levels
to meet the ratos for extra children. We hope to contnue to
ofer additonal clubs in the holiday periods.

Financial Review

Financial Review
Review of the charity’s fnancial
positon at the end of the
period		 Para 1.21 Income for the year (including grants) was £156,369.
Expenditure was £139,709 resultng in a proft of £16,660
Cash reserves as at 30th September 2024 were £59,474.
Statement explaining the policy
for holding reserves statng why
they are held		 Para 1.22 Reserves are set at three months income. We hold these
funds to ensure that we can contnue to provide childcare at
afordable rates.
The reserve is set to cover the possibility of having to move
the club to alternatve premises.
A secton of the reserve is held for potental staf turnover
that could incur recruitment costs and resultng potental
increase in salary payments for key roles.
Amount of reserves held Para 1.22 £59,474
Reasons for holdingzero Para 1.22 N/A
reserves
Details of fund materially in
defcit		 Para 1.24 N/A
Explanaton of any
uncertaintes about the charity
contnuingas agoingconcern		 Para 1.23 None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources
of funds (including any
fundraising)		 Para 1.47 Membership and sessional fees charged to parents /
guardians of children atending the club.
Investment policy and
objectves including any social
investment policy adopted		 Para 1.46 N/A
A descripton of the principal
risks facing the charity		 Para 1.46 The charity is dependent on working at Manland Primary
School to provide wrap-around care exclusively for the
children who atend the school. The risk to Timeout Club
exists if the school wishes to terminate this agreement and
use another provider, but the school have made no
indicaton that they wish to do this.
Other N/A

Structure, Governance and Management

Descripton of charity’s trusts:
Type of governing document
(trust deed,royal charter)		 Para 1.25 Trust deed
How is the charity consttuted?
(e.g unincorporated
associaton,CIO)		 Para 1.25 CIO (Associaton model)
Trustee selecton methods
including details of any
consttutonal provisions e.g.
electon to post or name of any
person or body enttled to
appoint one or more trustees		 Para 1.25 Trustees are appointed by the members at the
annual general meetng. If a vacancy is not flled
at the AGM, members or trustees may at any
tme decide to appoint a new trustee. One third
of the trustees shall be required to retre at the
AGM.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the inducton and
training of trustees		 Para 1.51 All trustees are required to hold a DBS
certfcate.
All Trustees are required to complete
Safeguarding training.
All trustees must have applied for EY2/Ofsted
registraton.
Once approved, all trustees are made aware of
the Timeout Clubpolicies.
The charity’s organisatonal
structure and any wider
network with which the charity
works		 Para 1.51 N/A
Relatonship with any related
partes		 Para 1.51 N/A
Other N/A

Reference and Administrative details

Charityname Timeout Afer School and Breakfast Club
Other name the charityuses Timeout
Registered charitynumber 1172436
Charity’s principal address Manland Primary School
Sauncey Avenue
Harpenden
Herts AL5 4QW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
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17
18
19
20		 Trustee name Ofce (if any) Dates acted if not for whole year Name of person (or body) enttled to
appoint trustee(if any)
York Mui Liu Chair current
Liz Hage
Jef Phillips
Shona Crichton Secretary
Sarah Parkin
Anna Read
Elizabeth
Montgomery		 Retred July 2024
Yen Tran Treasurer

Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for wholeyear
N/A

Funds held as custodian trustees on behalf of others

Descripton of the assets held in
this capacity		 None
Name and objects of the charity
on whose behalf the assets are
held and how this falls within
the custodian charity’s objects		 None
Details of arrangements for
safe custody and segregaton of
such assets from the charity’s
own assets		 N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

York-Mui Liu Signature(s) Anna Read York-Mui Liu Full name(s) Anna Read Position (eg Secretary, Trustee Chair Chair, etc)

Date

24/02/2025

Charity Name No (if any) No (if any)
Timeout After School and Breakfast Club CIO 1172436
Receipts andpayments accounts
Period start date
To
Period end date
10/1/2023
9/30/2024
Section A Receipts and payments
For the period
from
~~(		 {{__ ~~
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Care fees 156,179 - - 156 156,179 115,314
Interest 190 - - 190 190 90
CJRS claims - - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Sub total(Gross income for AR) (Gross income for AR) 156,369
(Gross income for AR)		 - - 156,369 156,369 115,404
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 156,369
-
-
156,369
115,404
A2 Asset and investment sales,
(see table).
~~—————~~
A3 Payments
Salaries and other staff costs 87,706 - - 87,706 87,706 69,614
Food,crafts and other supplies 9,027 - - 9,027 9,027 7,561
Rent andpremises costs 12,275 - - 12,275 12,275 19,431
Stationeryand admin 2,030 - - 2,030 2,030 1,769
Accountancyandpayroll 1,676 - - 1,676 1,676 1,127
General expenses - - - - - 63
Software 1,576 1,576 1,576 1,383
Donations - - - - - -
Interestpayable - - - -
Bank charges - 33 - - - 33 - 33 133
**Sub total ** 114,259 - - 114,259 114,259 101,081
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 114,259
-
-
114,259
101,081
A4 Asset and investment
purchases, (see table)
~~—————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **
42,110
-
-
42,110
-
-
-
-
42,814
-
-
42,814
84,924
-
-
84,924
~~SSSS$~~		 14,323
-
28,491
42,814

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Bank accounts
Details
Debtors
Details
Details
Details
Creditors
Accruals
Other liabilities
Signature
Total cash funds		 to nearest £
to nearest £
59,474
-
-
-
-
-
59,474
-
to nearest £
to nearest £
2,562
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
2,887
-
-
Print Name
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
2/10/2025
2/10/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Timeout After School and Breakfast Club CIO members of On accounts for the 30[th] September 2024 Charity no 1172436 period ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period from 1/10/2023 to 30/09/2024. As the charity trustees of the Trust, you are responsible for the preparation Responsibilities and of the accounts in accordance with the requirements of the Charities Act basis of report 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 24/02/2025 Signed: ~~|~~ Name: Alison Cook ~~CT~~ Relevant professional FCA (ICAEW) qualification(s) or body (if any): Address: Unit 40, Thrales End Business Centre Thrales End Lane, Harpenden Herts AL5 3NS

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

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