## **Trustees’ Annual Report for the period** **From 01/10/2023 Period start date To 30/09/2024 Period end date** **Charity name: Timeout After School and Breakfast Club CIO** **Charity registration number: 1172436** ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of the charity
as set out in its governing document|Para 1.17|To provide the necessary facilities for the daily
care, recreation and education of children
during out of school hours and holidays;
To advance the education and training of the
persons in the provision of such care,
education and recreation facilities.| |Summary of the main activities in
relation to those purposes for the public
benefit, in particular, the activities,
projects or services identified in the
accounts.|Para 1.17 and 1.19|Provision of childcare services and activities for
the children of Manland Primary School.
Collaboration with Manland Primary School
regarding the update of the inside and outside
spaces to be used primarily by Timeout Club.| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|Para 1.18|We confirm our understanding of the public
benefit requirement of operating as a charity.
The purpose of Timeout is to assist the parents
and carers of any child who attends Manland
Primary School, who in turn benefit from being
able to use wrap-around childcare, at an
affordable rate, in an easily accessible place.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||N/A| ||Para 1.38|| |Policy on grant making||| |||N/A| ||Para 1.38|| |Policy on social investment||| |including program related||| |investment||| |Contributon made by
volunteers|Para 1.38|N/A| |---|---|---| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identfying the diference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|During 2023 / 2024, Time Out Club has seen a further
increase in usage by families of Manland Primary School. The
number of families using both the Breakfast Club and Afer
School club increased over the course of the year. We have
been operatng at full capacity afer school on three days per
week but are able to contnue to ofer Ad-hoc childcare for
Breakfast Club and Afer School days when bookings are not
full.
Childcare provision at Primary schools is now an imperatve,
as the populaton on our surrounding area is increasingly
comprised of two working parents who commute, and who
wouldn’t be able to maintain a stable household without
easily accessible childcare.
We contnue to use our current room at Manland Primary
School and have agreed with the school that we may use
other available space within the school building on days
where our room is at capacity. We have increased staf levels
to meet the ratos for extra children. We hope to contnue to
ofer additonal clubs in the holiday periods.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s fnancial
positon at the end of the
period|Para 1.21|**Income for the year (including grants) was £156,369.**
**Expenditure was £139,709 resultng in a proft of £16,660**
**Cash reserves as at 30th September 2024 were £59,474.**| |Statement explaining the policy
for holding reserves statng why
they are held|Para 1.22|Reserves are set at three months income. We hold these
funds to ensure that we can contnue to provide childcare at
afordable rates.
The reserve is set to cover the possibility of having to move
the club to alternatve premises.
A secton of the reserve is held for potental staf turnover
that could incur recruitment costs and resultng potental
increase in salary payments for key roles.| |Amount of reserves held|Para 1.22|**£59,474**| |Reasons for holdingzero|Para 1.22|N/A| |reserves||| |---|---|---| |Details of fund materially in
defcit|Para 1.24|N/A| |Explanaton of any
uncertaintes about the charity
contnuingas agoingconcern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Membership and sessional fees charged to parents /
guardians of children atending the club.| |---|---|---| |Investment policy and
objectves including any social
investment policy adopted|Para 1.46|N/A| |A descripton of the principal
risks facing the charity|Para 1.46|The charity is dependent on working at Manland Primary
School to provide wrap-around care exclusively for the
children who atend the school. The risk to Timeout Club
exists if the school wishes to terminate this agreement and
use another provider, but the school have made no
indicaton that they wish to do this.| |Other||N/A| ## **Structure, Governance and Management** |Descripton of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Trust deed| |How is the charity consttuted?
(e.g unincorporated
associaton,CIO)|Para 1.25|CIO (Associaton model)| |Trustee selecton methods
including details of any
consttutonal provisions e.g.
electon to post or name of any
person or body enttled to
appoint one or more trustees|Para 1.25|Trustees are appointed by the members at the
annual general meetng. If a vacancy is not flled
at the AGM, members or trustees may at any
tme decide to appoint a new trustee. One third
of the trustees shall be required to retre at the
AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the inducton and
training of trustees|Para 1.51|All trustees are required to hold a DBS
certfcate.
All Trustees are required to complete
Safeguarding training.
All trustees must have applied for EY2/Ofsted
registraton.
Once approved, all trustees are made aware of
the Timeout Clubpolicies.| |---|---|---| |The charity’s organisatonal
structure and any wider
network with which the charity
works|Para 1.51|N/A| |Relatonship with any related
partes|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charityname|Timeout Afer School and Breakfast Club| |---|---| |Other name the charityuses|Timeout| |Registered charitynumber|1172436| |Charity’s principal address|Manland Primary School
Sauncey Avenue
Harpenden
Herts AL5 4QW| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Ofce (if any)**|**Dates acted if not for whole year**|**Name of person (or body) enttled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||York Mui Liu|Chair current||| ||Liz Hage|||| ||Jef Phillips|||| ||Shona Crichton|Secretary||| ||Sarah Parkin|||| ||Anna Read|||| ||Elizabeth
Montgomery||Retred July 2024|| ||Yen Tran|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| **Funds held as custodian trustees on behalf of others** |Descripton of the assets held in
this capacity|None| |---|---| |Name and objects of the charity
on whose behalf the assets are
held and how this falls within
the custodian charity’s objects|None| |Details of arrangements for
safe custody and segregaton of
such assets from the charity’s
own assets|N/A| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** None ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** _York-Mui Liu_ **Signature(s)** _Anna Read_ York-Mui Liu **Full name(s)** Anna Read **Position (eg Secretary,** Trustee Chair **Chair, etc)** **Date** 24/02/2025 |||**Charity Name**|||||**No (if any)**|**No (if any)**|||| |---|---|---|---|---|---|---|---|---|---|---|---| |||**Timeout After School and Breakfast Club CIO**|||||**1172436**||||| |**Receipts andpayments accounts**
Period start date
**To**
Period end date
**10/1/2023**
**9/30/2024**
**Section A Receipts and payments**
**For the period**
**from**
~~(| _{_{__|~~|||||||||||**CC16a**| |||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**|||**Last year**| |||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|||**to the nearest £**| |**A1 Receipts**|||||||||||| |Care fees||**156,179**||**-**||**-**||**156**|**156,179**||**115,314**| |Interest||**190**||**-**||**-**||**190**|**190**||**90**| |CJRS claims||**-**||**-**||**-**||**-**|**-**||**-**| |||**-**||**-**||**-**||**-**|**-**||**-**| |||**-**||**-**||**-**||**-**|**-**||**-**| |||**-**||**-**||**-**||**-**|**-**||**-**| |||**-**||**-**||**-**||**-**|**-**||**-**| |||**-**||**-**||**-**||**-**|**-**||**-**| |**_Sub total_**_(Gross income for AR)_|_(Gross income for AR)_|**156,369**
_(Gross income for AR)_||**-**||**-**||**156,369**|**156,369**||**115,404**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 156,369**
**-**
**-**
**156,369**
**115,404**
**A2 Asset and investment sales,**
**(see table).**
~~—————~~|||||||||||| |**A3 Payments**|||||||||||| |Salaries and other staff costs||**87,706**||**-**||**-**||**87,706**|**87,706**||**69,614**| |Food,crafts and other supplies||**9,027**||**-**||**-**||**9,027**|**9,027**||**7,561**| |Rent andpremises costs||**12,275**||**-**||**-**||**12,275**|**12,275**||**19,431**| |Stationeryand admin||**2,030**||**-**||**-**||**2,030**|**2,030**||**1,769**| |Accountancyandpayroll||**1,676**||**-**||**-**||**1,676**|**1,676**||**1,127**| |General expenses||**-**||**-**||**-**||**-**|**-**||**63**| |Software||**1,576**||||||**1,576**|**1,576**||**1,383**| |Donations||**-**||**-**||**-**||**-**|**-**||**-**| |Interestpayable||**-**||||||**-**|**-**||**-**| |Bank charges||**- 33**||**-**||**-**||**- 33**|**- 33**||**133**| |**_Sub total_ **||**114,259**||**-**||**-**||**114,259**|**114,259**||**101,081**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 114,259**
**-**
**-**
**114,259**
**101,081**
**A4 Asset and investment**
**purchases, (see table)**
~~—————~~|||||||||||| |**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|
|**42,110**
**-**
**-**
**42,110**
**-**
**-**
**-**
**-**
**42,814**
**-**
**-**
**42,814**
**84,924**
**-**
**-**
**84,924**
~~SSSS$~~|||||||||**14,323**
**-**
**28,491**
**42,814**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank accounts
**Details**
Debtors
**Details**
**Details**
**Details**
Creditors
Accruals
Other liabilities
Signature
**_Total cash funds_**|**to nearest £**
**to nearest £**
**59,474**
**-**
**-**
**-**
**-**
**-**
**59,474**
**-**
**to nearest £**
**to nearest £**
**2,562**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,887**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||2/10/2025| ||||2/10/2025| **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Timeout After School and Breakfast Club CIO **members of On accounts for the** 30[th] September 2024 **Charity no** 1172436 **period ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period from 1/10/2023 to 30/09/2024. As the charity trustees of the Trust, you are responsible for the preparation **Responsibilities and** of the accounts in accordance with the requirements of the Charities Act **basis of report** 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 24/02/2025 **Signed:** ~~|~~ **Name:** Alison Cook ~~CT~~ **Relevant professional** FCA (ICAEW) **qualification(s) or body (if any): Address:** Unit 40, Thrales End Business Centre Thrales End Lane, Harpenden Herts AL5 3NS - **Section B Disclosure** ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **IER**