2023-09-30-accounts

42,

Trustees’ Annual Report for the period

From 01/10/2022 Period start date To 30/09/2023 Period end date Charity name: Timeout After School and Breakfast Club CIO

Charity registration number: 1172436

Objectives and Activities

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SORP reference
Summary of the purposes of the charity Para 1.17 To provide the necessary facilities for the daily
as set out in its governing document care, recreation and education of children
during out of school hours and holidays;
To advance the education and training of the
persons in the provision of such care,
education and recreation facilities.
Summary of the main activities in Para 1.17 and 1.19 Provision of childcare services and activities for
relation to those purposes for the public the children of Manland Primary School.
benefit, in particular, the activities, Collaboration with Manland Primary School
projects or services identified in the regarding the update of the inside and outside
accounts. spaces to be used primarily by Timeout Club.
Statement confirming whether the Para 1.18 We confirm our understanding of the public
trustees have had regard to the benefit requirement of operating as a charity.
guidance issued by the Charity The purpose of Timeout is to assist the parents
Commission on public benefit and carers of any child who attends Manland
Primary School, who in turn benefit from being
able to use wrap-around childcare, at an
affordable rate, in an easily accessible place.
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social investment
including program related
investment
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Contribution made by volunteers	Para 1.38	N/A
Other		N/A

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During 2022 / 2023, Time Out Club has seen a further increase in usage by families of Manland Primary School. The number of families using both the Breakfast Club and After School club increased over the course of the year. We have been operating at full capacity on some days but are able to continue to offer Ad-hoc childcare for Breakfast Club and most After School days when bookings are not full. Childcare provision at Primary schools is now an imperative, as the population on our surrounding area is increasingly comprised of two working parents who commute, and who wouldn’t be able to maintain a stable household without easily accessible childcare. We continue to use our current room at Manland Primary School and have agreed with the school that we may use other available space within the school building on days where our room is at capacity. We have increased staff levels to meet the ratios for extra children. We hope to continue to offer additional clubs in the holiday periods.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Income for the year (including grants) was £115,404. Expenditure was £101,081 resulting in a surplus of £14,323 Cash reserves as at 30th September 2023 were £42,814.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are set at three months income. We hold these funds to ensure that we can continue to provide childcare at affordable rates. The reserve is set to cover the possibility of having to move the club to alternative premises. A section of the reserve is held for potential staff turnover that could incur recruitment costs and resulting potential increase in salary payments for key roles.
Amount of reserves held	Para 1.22	£42,814
Reasons for holding zero reserves	Para 1.22	N/A

Details of fund materially in deficit Para 1.24 N/A	Details of fund materially in deficit Para 1.24 N/A	Details of fund materially in deficit Para 1.24 N/A
Explanation of any uncertainties about the charity continuingas agoingconcern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

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Membership and sessional fees charged to parents /
guardians of children attending the club.
The charity’s principal sources
of funds (including any Para 1.47
fundraising)
N/A
Investment policy and
objectives including any social Para 1.46
investment policy adopted
The charity is dependent on working at Manland Primary
A description of the principal School to provide wrap-around care exclusively for the
risks facing the charity Para 1.46 children who attend the school. The risk to Timeout Club
exists if the school wishes to terminate this agreement and
use another provider, but the school have made no
indication that they wish to do this.
N/A
Other
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Structure, Governance and Management

Structure, Governance and Management	Structure, Governance and Management	Structure, Governance and Management
Description of charity’s trusts:
Type of governing document (trust deed,royal charter) Para 1.25 Trust deed
How is the charity constituted? (e.g unincorporated association,CIO) Para 1.25 CIO (Association model)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by the members at the annual general meeting. If a vacancy is not filled at the AGM, members or trustees may at any time decide to appoint a new trustee. One third of the trustees shall be required to retire at the AGM.

Additional information (optional)

You may choose to include further statements where relevant about:

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All trustees are required to hold a DBS
certificate.
Policies and procedures All Trustees are required to complete
adopted for the induction and Para 1.51 Safeguarding training.
training of trustees All trustees must have applied for EY2/Ofsted
registration.
Once approved, all trustees are made aware of
the Timeout Club policies.
N/A
The charity’s organisational
structure and any wider Para 1.51
network with which the charity
works
N/A
Relationship with any related Para 1.51
parties
N/A
Other
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Reference and Administrative details

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Charity name Timeout After School and Breakfast Club
Other name the charity uses Timeout
Registered charity number 1172436
Charity’s principal address Manland Primary School
Sauncey Avenue
Harpenden
Herts AL5 4QW
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Names of the charity trustees who manage the charity

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Name of person (or body) entitled to
Trustee name Office (if any) Dates acted if not for whole year
appoint trustee (if any)
1 York Mui Liu Chair current
2 Liz Hague
3 Jeff Phillips
4 Shona Crichton Secretary
5 Sarah Parkin
6 Anna Read
Elizabeth
7
Montgomery
8 Yen Tran Treasurer From October 2022
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole year
N/A
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	None
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

None

Declarations The trustees dedare that tl*y have appwved the trustee< repwt above. Signed on behalf of the chariwstrustees SIRnaturel51 Full namèlsl Ann3 Read York-mui Liu Posltlon leg Secretary. Chair. etcl Trustee Chair

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Charity Name No (if any)
Timeout After School and Breakfast Club CIO 1172436
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2022 30/09/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Care fees 115,314 - - 115,314 104,078
Interest 90 - - 90 2
CJRS claims - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
115,404 - - 115,404 104,080
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 115,404 - - 115,404 104,080
A3 Payments
Salaries and other staff costs 69,614 - - 69,614 66,460
Food, crafts and other supplies 7,561 - - 7,561 5,474
Rent and premises costs 19,431 - - 19,431 14,579
Stationery and admin 1,769 - - 1,769 1,911
Accountancy and payroll 1,127 - - 1,127 1,157
General expenses 63 - - 63 2,507
Software 1,383 1,383 964
Donations - - - - 1,000
Interest payable - - 85
Bank charges 133 - - 133 77
Sub total [ 101,081 ] - - 101,081 94,212
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 101,081 - - 101,081 94,212
Net of receipts/(payments) 14,323 - - 14,323 9,868
A5 Transfers between funds - - - - -
A6 Cash funds last year end 28,491 - - 28,491 18,623
Cash funds this year end 42,814 - - 42,814 28,491
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Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Total cash funds Debtors Bank accounts Details Details Other liabilities Details Creditors Accruals Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 42,814 - - - - - 42,814 - Unrestricted funds Restricted funds to nearest £ to nearest £ 127 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - 11,166 5,382 - - Print Name	Endowment funds to nearest £ - - - - Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 16/02/2024 16/02/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Timeout After School and Breakfast Club CIO members of On accounts for the 30[th] September 2023 Charity no 1172436 period ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period from 1/10/2022 to 30/09/2023. As the charity trustees of the Trust, you are responsible for the preparation Responsibilities and of the accounts in accordance with the requirements of the Charities Act basis of report 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 23/02/2024 Signed: Name: Alison Cook Relevant professional FCA (ICAEW) qualification(s) or body (if any): Address: Unit 40, Thrales End Business Centre Thrales End Lane, Harpenden Herts AL5 3NS

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

IER

Give here brief details of any items that the examiner wishes to disclose .

2

IER