**42,**
## **Trustees’ Annual Report for the period**
**From 01/10/2022 Period start date To 30/09/2023 Period end date Charity name: Timeout After School and Breakfast Club CIO**
**Charity registration number: 1172436**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of the charity Para 1.17 To provide the necessary facilities for the daily
as set out in its governing document care, recreation and education of children
during out of school hours and holidays;
To advance the education and training of the
persons in the provision of such care,
education and recreation facilities.
Summary of the main activities in Para 1.17 and 1.19 Provision of childcare services and activities for
relation to those purposes for the public the children of Manland Primary School.
benefit, in particular, the activities, Collaboration with Manland Primary School
projects or services identified in the regarding the update of the inside and outside
accounts. spaces to be used primarily by Timeout Club.
Statement confirming whether the Para 1.18 We confirm our understanding of the public
trustees have had regard to the benefit requirement of operating as a charity.
guidance issued by the Charity The purpose of Timeout is to assist the parents
Commission on public benefit and carers of any child who attends Manland
Primary School, who in turn benefit from being
able to use wrap-around childcare, at an
affordable rate, in an easily accessible place.
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social investment
including program related
investment
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|Contribution made by
volunteers|Para 1.38|N/A|
|---|---|---|
|Other||N/A|
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|During 2022 / 2023, Time Out Club has seen a further
increase in usage by families of Manland Primary School. The
number of families using both the Breakfast Club and After
School club increased over the course of the year. We have
been operating at full capacity on some days but are able to
continue to offer Ad-hoc childcare for Breakfast Club and
most After School days when bookings are not full.
Childcare provision at Primary schools is now an imperative,
as the population on our surrounding area is increasingly
comprised of two working parents who commute, and who
wouldn’t be able to maintain a stable household without
easily accessible childcare.
We continue to use our current room at Manland Primary
School and have agreed with the school that we may use
other available space within the school building on days
where our room is at capacity. We have increased staff levels
to meet the ratios for extra children. We hope to continue to
offer additional clubs in the holiday periods.|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s financial
position at the end of the
period|Para 1.21|**Income for the year (including grants) was £115,404.**
**Expenditure was £101,081 resulting in a surplus of £14,323**
**Cash reserves as at 30th September 2023 were £42,814.**|
|Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|Reserves are set at three months income. We hold these
funds to ensure that we can continue to provide childcare at
affordable rates.
The reserve is set to cover the possibility of having to move
the club to alternative premises.
A section of the reserve is held for potential staff turnover
that could incur recruitment costs and resulting potential
increase in salary payments for key roles.|
|Amount of reserves held|Para 1.22|**£42,814**|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit
Para 1.24
N/A|Details of fund materially in
deficit
Para 1.24
N/A|Details of fund materially in
deficit
Para 1.24
N/A|
|---|---|---|
|Explanation of any
uncertainties about the charity
continuingas agoingconcern|Para 1.23|None|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Membership and sessional fees charged to parents /
guardians of children attending the club.
The charity’s principal sources
of funds (including any Para 1.47
fundraising)
N/A
Investment policy and
objectives including any social Para 1.46
investment policy adopted
The charity is dependent on working at Manland Primary
A description of the principal School to provide wrap-around care exclusively for the
risks facing the charity Para 1.46 children who attend the school. The risk to Timeout Club
exists if the school wishes to terminate this agreement and
use another provider, but the school have made no
indication that they wish to do this.
N/A
Other
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## **Structure, Governance and Management**
|**Structure, Governance and Management**|**Structure, Governance and Management**|**Structure, Governance and Management**|
|---|---|---|
|Description of charity’s trusts:|||
|Type of governing document
(trust deed,royal charter)
Para 1.25
Trust deed|||
|How is the charity constituted?
(e.g unincorporated
association,CIO)
Para 1.25
CIO (Association model)|||
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are appointed by the members at the
annual general meeting. If a vacancy is not filled
at the AGM, members or trustees may at any
time decide to appoint a new trustee. One third
of the trustees shall be required to retire at the
AGM.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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All trustees are required to hold a DBS
certificate.
Policies and procedures All Trustees are required to complete
adopted for the induction and Para 1.51 Safeguarding training.
training of trustees All trustees must have applied for EY2/Ofsted
registration.
Once approved, all trustees are made aware of
the Timeout Club policies.
N/A
The charity’s organisational
structure and any wider Para 1.51
network with which the charity
works
N/A
Relationship with any related Para 1.51
parties
N/A
Other
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## **Reference and Administrative details**
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Charity name Timeout After School and Breakfast Club
Other name the charity uses Timeout
Registered charity number 1172436
Charity’s principal address Manland Primary School
Sauncey Avenue
Harpenden
Herts AL5 4QW
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**Names of the charity trustees who manage the charity**
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Name of person (or body) entitled to
Trustee name Office (if any) Dates acted if not for whole year
appoint trustee (if any)
1 York Mui Liu Chair current
2 Liz Hague
3 Jeff Phillips
4 Shona Crichton Secretary
5 Sarah Parkin
6 Anna Read
Elizabeth
7
Montgomery
8 Yen Tran Treasurer From October 2022
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
N/A
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**Funds held as custodian trustees on behalf of others**
|Description of the assets held in
this capacity|None|
|---|---|
|Name and objects of the charity
on whose behalf the assets are
held and how this falls within
the custodian charity’s objects|None|
|Details of arrangements for
safe custody and segregation of
such assets from the charity’s
own assets|N/A|
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
None
Declarations
The trustees dedare that tl*y have appwved the trustee< repwt above.
Signed on behalf of the chariwstrustees
SIRnaturel51
Full namèlsl
Ann3 Read
York-mui Liu
Posltlon leg Secretary. Chair.
etcl
Trustee
Chair
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Charity Name No (if any)
Timeout After School and Breakfast Club CIO 1172436
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2022 30/09/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Care fees 115,314 - - 115,314 104,078
Interest 90 - - 90 2
CJRS claims - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
115,404 - - 115,404 104,080
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 115,404 - - 115,404 104,080
A3 Payments
Salaries and other staff costs 69,614 - - 69,614 66,460
Food, crafts and other supplies 7,561 - - 7,561 5,474
Rent and premises costs 19,431 - - 19,431 14,579
Stationery and admin 1,769 - - 1,769 1,911
Accountancy and payroll 1,127 - - 1,127 1,157
General expenses 63 - - 63 2,507
Software 1,383 1,383 964
Donations - - - - 1,000
Interest payable - - 85
Bank charges 133 - - 133 77
Sub total [ 101,081 ] - - 101,081 94,212
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 101,081 - - 101,081 94,212
Net of receipts/(payments) 14,323 - - 14,323 9,868
A5 Transfers between funds - - - - -
A6 Cash funds last year end 28,491 - - 28,491 18,623
Cash funds this year end 42,814 - - 42,814 28,491
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1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
Debtors
Bank accounts
**Details**
**Details**
Other liabilities
**Details**
Creditors
Accruals
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**42,814**
**-**
**-**
**-**
**-**
**-**
**42,814**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**127**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**11,166**
**5,382**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
16/02/2024
16/02/2024|
|---|---|---|---|
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Timeout After School and Breakfast Club CIO **members of On accounts for the** 30[th] September 2023 **Charity no** 1172436 **period ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period from 1/10/2022 to 30/09/2023. As the charity trustees of the Trust, you are responsible for the preparation **Responsibilities and** of the accounts in accordance with the requirements of the Charities Act **basis of report** 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 23/02/2024 **Signed: Name:** Alison Cook **Relevant professional** FCA (ICAEW) **qualification(s) or body (if any): Address:** Unit 40, Thrales End Business Centre Thrales End Lane, Harpenden Herts AL5 3NS
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
2
**IER**