2020-08-31-accounts

Trustees’ Annual Report for the period

From 1/9/2019 To 31/8/2020

1 term as normal, 1 which was forced to finish early due to coronavirus pandemic lockdown, 1 entirely online

Charity name: Questors Young Musicians Club

Charity registration number: 1172350

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are: 1. to advance the education of children and young people in music and the playing of musical instruments; and 2. to advance public education in, and appreciation of, music, particularly, but not exclusively, by the running and administration of a club for young musicians in Ealing.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	QYMC has been running for over 50 years as a music school, offering music education on Saturdays (from 8.30 to 13.00), for 30 weeks per year, to children aged from 3-18 years old. This is predominantly on a group basis and there is a focus on participating in ensembles and the orchestra from an early age. Pupils are encouraged to take musical examinations where appropriate, and achieve excellent results, above the national average. Pre-pandemic at least one concert is organised every term. This gives the children the opportunity to perform and learn from the experience. It also gives parents and/or other interested persons the chance to attend and enjoy the music. During the pandemic this wasn’t possible however an online performance platform for pupils to perform to each other was created and the summer concert produced as a video. Throughout the year all children regardless of ability are encouraged to participate in

		concerts. The organisation has historically operated as an unincorporated association run by a committee of volunteers.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees took legal advice from Gareth Roy at Russel Cooke, (legal firm specialising in charity matters) who confirmed that in their view there was public benefit, as defined in the Charity Commission guidance, in our operations prior to converting from an Unincorporated Organisation to a CIO in March 2017. The trustees have ongoing regard to public benefit, which is monitored and reported through termly Trustee meetings.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The CIO (Foundation Constitution) is run by Trustees, including defined roles of Chair, Treasurer, and Secretary as well as other parent representatives. We are extremely fortunate to also have a very active team of volunteers who run the café and reception in addition to helping with transportation of instruments for concerts etc. These volunteers are generally parents, but we also benefit from older pupils volunteering as part of their Duke of Edinburgh Award. Our volunteers are very efficiently co- ordinated by one of our Trustees.
Other		Initiatives:  Moving almost the entire provision online due to the pandemic  New code of conduct for remote learning  Performance Platform  Pupil of the Week – nominations from teachers published weekly on our website  Open Day and Summer Concert videos  Sharing of lesson resources online

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In this period:  Between 135 and 197 (Autumn Term 2019 – Summer Term 2020) pupils studied in over 100 lessons each week, including theory, aural, individual tuition, group tuition.  Over 250 ensemble sessions per year (including percussion, jazz, strings, wind) 28 orchestra sessions  Over 130 instruments are held for hire to encourage poorer pupils to start on their musical journey.  1 live Christmas concert at Little Ealing Primary School, Ealing  The summer term was entirely online due to the pandemic. Although numbers dropped the regular online contact with teachers and other pupils was hugely appreciated by parents and had a significant positive effect on the mental health of children, many of whom were receiving very little from their schools.  Held online open day to extend reach  Summer concert in the form of a video

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	The achievements outlined above were in line with the objectives set in the CIO constitution, specifically:  In relation to “to advance the education of children and young people namely in music and the playing of musical instruments” owe have carried out the activities outlined above on 28 Saturdays across the year and run an assisted place programme to students, who would not otherwise be able to learn an instrument. As we had to end the Spring Term early due to Covid-19 we arranged for teachers to send work home, along with links to YouTube for music to watch/listen to. oIn the 3rdterm this year our numbers dropped due to going online. oSome pupils start at 3/4 years and stay with us until they leave school at 18.

 In relation to “to advance public education in, and appreciation of, music particularly, but not exclusively, by the running and administration of a club for young musicians in Ealing”: o We have run 2 QYMC concerts (one as a video), which are open to friends and family. o We produced an open day video which gave current and prospective pupils an opportunity to find out about a wide variety of instruments. N/A Performance of fundraising activities against objectives Para 1.41 set N/A Investment performance Para 1.41 against objectives N/A Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Please see attached financial report  Total receipts £82,504  Total payments £85,409  Balance c/fwd at 31stAugust 2020 £34,811
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Following some years when there was a negative operating balance, the financial policy since 2016 has been to generate an operating surplus of 1-5%, so that the CIO is not put at financial risk and therefore avoids having to spend reserves to subsidise operating costs. The historical reserve which was carried forward into the CIO is generally use for musical instrument purchase and maintenance. This reserve also acts as a contingency for paying rent and wages, and in the past (pre-CIO) has been used for one-off concerts such as the QYMC 50th anniversary concert at Cadogan Hall (2014). In 2019-2020 this reserve has enabled QYMC to continue to run despite reduced numbers. We were also able to extend the Assisted Places Scheme to families whose finances had been hit by Covid-19. This would not have been possible without these reserve funds.
Amount of reserves held	Para 1.22	Cash at bank at 31 Aug 2020 £35,910 Stock at 31 Aug 2020 £29,381 Total reserves held at 31 August 2020 £64,192
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Funding is mainly through tuition fees and are kept to a minimum as per the constitution. The Saturday morning café operating in the autumn term and first half of the spring term brought in additional funds.
Investment policy and objectives including any	Para 1.46	N/A

social investment policy adopted
A description of the principal risks facing the charity	Para 1.46	Loss of premises. Lessons are currently held in Little Ealing Primary School. The 3 year contract expired in August 2020. Discussions to renew ongoing. Other schools are being approached as a back- up. Global pandemic – 1:1 lessons for existing pupils worked very well, ensembles and classes for younger children were not so popular. We will need a marketing campaign to increase numbers when we are able to restart face to face.
Other

Structure, Governance and Management

Description of charity’s trusts:		N/A
Type of governing document (trust deed, royal charter)	Para 1.25	Foundation Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are generally appointed for a term of 3 years by a resolution passed at a properly convened meeting of the Trustees or in writing.

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
			All prospective trustees have to have a
			valid DBS. They are screened by The
	Policies and procedures		Chair / Musical Director (also a trustee) for
	adopted for the induction	Para 1.51	suitability prior to meeting with other
	and training of trustees		existing Trustees. The Chair / Musical
			Director meet with new trustees, to brief
			them on the history on the history and
			ethos of the club, the CIO status and
			constitution and emergency and other
			procedures. They are also shown where to
			find the Trustee Information Packs. For
			specific roles (eg Treasurer) – a longer
			induction is required to cover financial
			processes and controls.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	All prospective trustees have to have a valid DBS. They are screened by The Chair / Musical Director (also a trustee) for suitability prior to meeting with other existing Trustees. The Chair / Musical Director meet with new trustees, to brief them on the history on the history and ethos of the club, the CIO status and constitution and emergency and other procedures. They are also shown where to find the Trustee Information Packs. For specific roles (eg Treasurer) – a longer induction is required to cover financial processes and controls.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is a stand-alone Charitable Incorporated Organisation (CIO). There is no wider network link.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Questors Young Musicians Club
Other name the charity uses	N/A
Registered charity number	1172350
Charity’s principal address	Questors Young Musicians Club 7-8 Ritz Parade Western Avenue London W5 3RA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Helen Carr	Chair	30thMarch 2017-Present	Initial Trustee
	Fiona Johnson	Also employed as Musical Director. (Permission from Charity Commission granted at time of CIO application)	30thMarch 2017-Present
	Michelle Duby		30thMarch 2017-Present
	Patrick McLaughlin		30thMarch 2017-Present
	Siaw-Lynn Ng		30thMarch 2017-Present
	Claire Hardiman		30thMarch 2017-Present
	Huilin Jin	Treasurer	3rdNovember 2018- 9th November 2019
	Sean Cotter	Treasurer	9thNovember 2019 - Present
	Sigla Trowbridge	Secretary	3rdNovember 2018- Present
	Pauline Hill		3rdNovember 2018- Present

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	**Dates acted if not for whole year **
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

NIA Olher o lional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Helen Carr	Fiona Johnson
	Chair	Musical Director
	30/06/2021
	30/06/2021

CIO Charity number: 1172350

Questors Young Musicians Club

Receipts and Payments Accounts for the year ended 31 August 2020

Questors Young Musicians Club

Contents

	Page
Administrative information	1
Accountant's report	2
Receipts and payments	3
Statement of Assets and Liabilities	4

Questors Young Musicians Club

Legal and administrative information

CIO Charity number	1172350
Registered office	Levy + Partners Limited
	7-8 Ritz Parade
	Western Avenue
	London
	W5 3RA
Trustees	Fiona Johnson
	Singla Trowbridge
	Pauline Hill
	P G Mclaughlin
	Claire Marie Hardiman
	Helen Josephine Carr
	Michelle Duby
	Siaw-Lynn Ng
	Sean Cotter
Accountants	Levy + Partners Limited
	7-8 Ritz Parade
	Western Avenue
	London
	W5 3RA

Page 1

Questors Young Musicians Club

Accountants' report the trustees of Questors Young Musicians Club

We have prepared the Reciepts and Payments accounts and the statement of Assets and Liabilities under your instructions, from the accounting records and information provided by you for the year ended 31 August 2020 set out on pages 3 to 4.

Levy + Partners Limited Chartered Accountants 7-8 Ritz Parade Western Avenue London W5 3RA

Date: 30.06.21

Page 2

Questors Young Musicians Club

Receipts and Payments Account

For the year ended 31 August 2020

Balance b/fwd at 1st September 2018 Receipts Tuition fees Cafe Concert Miscellaneous income Interest received Total receipts Payments Rent Recital Storage Instrument purchase Insurance Cafe expense Office supply DBS Other expense Accountancy fees Teacher fees and Salaries Total payments Balance c/fwd at 31 August 2020	2020 Total £ 37,716 80,862 1,332 - 284 26 82,504 8,000 525 1,628 704 766 706 174 - 2,219 1,099 69,588 85,409 34,811	2019 Total £ 38,130
		90,520 3,896 830 110 48
		95,404
		12,000 1,107 1,680 2,343 759 1,381 182 12 469 1,065 74,820
		95,818
		37,716

Page 3

Questors Young Musicians Club

Statement of Assets and Liabilities as at 31 August 2020

Current assets Cash at bank and in hand Stock of music instruments due within one year Net current assets	2020 £ 35,910 29381 65,291 ) (1,099 64192	2019 £ 37,716 28,677	2019 £ 37,716 28,677
			66,393
			(1065)
			65,328

Approved by the board of trustees on and signed on its behalf by:

Approved by the board of trustees on	and signed on its behalf by:
................................................	................................................
Sean Cotter	Helen Josephine Carr
Trustee	Trustee
30.06.21	30.06.21

Page 4