## **Trustees’ Annual Report for the period** ## **From 1/9/2019 To 31/8/2020** **1 term as normal, 1 which was forced to finish early due to coronavirus pandemic lockdown, 1 entirely online** ## **Charity name: Questors Young Musicians Club** ## **Charity registration number: 1172350** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are:
1. to advance the education of children and
young people in music and the playing of
musical instruments; and
2. to advance public education in, and
appreciation of, music, particularly, but not
exclusively, by the running and
administration of a club for young
musicians in Ealing.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|QYMC has been running for over 50 years
as a music school, offering music education
on Saturdays (from 8.30 to 13.00), for 30
weeks per year, to children aged from 3-18
years old.
This is predominantly on a group basis and
there is a focus on participating in
ensembles and the orchestra from an early
age.
Pupils are encouraged to take musical
examinations where appropriate, and
achieve excellent results, above the
national average.
Pre-pandemic at least one concert is
organised every term. This gives the
children the opportunity to perform and
learn from the experience. It also gives
parents and/or other interested persons the
chance to attend and enjoy the music.
During the pandemic this wasn’t possible
however an online performance platform for
pupils to perform to each other was created
and the summer concert produced as a
video.
Throughout the year all children regardless
of ability are encouraged to participate in| |||concerts. The organisation has historically
operated as an unincorporated association
run by a committee of volunteers.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees took legal advice from Gareth
Roy at Russel Cooke, (legal firm
specialising in charity matters) who
confirmed that in their view there was
public benefit, as defined in the Charity
Commission guidance, in our operations
prior to converting from an Unincorporated
Organisation to a CIO in March 2017. The
trustees have ongoing regard to public
benefit, which is monitored and reported
through termly Trustee meetings.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The CIO (Foundation Constitution) is run by
Trustees, including defined roles of Chair,
Treasurer, and Secretary as well as other
parent representatives. We are extremely
fortunate to also have a very active team of
volunteers who run the café and reception
in addition to helping with transportation of
instruments for concerts etc. These
volunteers are generally parents, but we
also benefit from older pupils volunteering
as part of their Duke of Edinburgh Award.
Our volunteers are very efficiently co-
ordinated by one of our Trustees.| |Other||Initiatives:

Moving almost the entire provision
online due to the pandemic

New code of conduct for remote
learning

Performance Platform

Pupil of the Week – nominations from
teachers published weekly on our
website

Open Day and Summer Concert videos

Sharing of lesson resources online| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In this period:

Between 135 and 197 (Autumn Term
2019 – Summer Term 2020) pupils
studied in over 100 lessons each week,
including theory, aural, individual
tuition, group tuition.

Over 250 ensemble sessions per year
(including percussion, jazz, strings,
wind)
28 orchestra sessions

Over 130 instruments are held for hire
to encourage poorer pupils to start on
their musical journey.

1 live Christmas concert at Little Ealing
Primary School, Ealing

The summer term was entirely online
due to the pandemic. Although
numbers dropped the regular online
contact with teachers and other pupils
was hugely appreciated by parents and
had a significant positive effect on the
mental health of children, many of
whom were receiving very little from
their schools.

Held online open day to extend reach

Summer concert in the form of a video| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|The achievements outlined above were in
line with the objectives set in the CIO
constitution, specifically:

In relation to “to advance the education
of children and young people namely in
music and the playing of musical
instruments”
`o`we have carried out the activities
outlined above on 28 Saturdays
across the year and run an
assisted place programme to
students, who would not
otherwise be able to learn an
instrument. As we had to end
the Spring Term early due to
Covid-19 we arranged for
teachers to send work home,
along with links to YouTube for
music to watch/listen to.
`o`In the 3rdterm this year our
numbers dropped due to going
online.
`o`Some pupils start at 3/4 years
and stay with us until they leave
school at 18.|  In relation to “to advance public education in, and appreciation of, music particularly, but not exclusively, by the running and administration of a club for young musicians in Ealing”: `o` We have run 2 QYMC concerts (one as a video), which are open to friends and family. `o` We produced an open day video which gave current and prospective pupils an opportunity to find out about a wide variety of instruments. N/A Performance of fundraising activities against objectives Para 1.41 set N/A Investment performance Para 1.41 against objectives N/A Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Please see attached financial report

Total receipts £82,504

Total payments £85,409

Balance c/fwd at 31stAugust 2020
£34,811| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Following some years when there was a
negative operating balance, the financial
policy since 2016 has been to generate an
operating surplus of 1-5%, so that the CIO
is not put at financial risk and therefore
avoids having to spend reserves to
subsidise operating costs.
The historical reserve which was carried
forward into the CIO is generally use for
musical instrument purchase and
maintenance. This reserve also acts as a
contingency for paying rent and wages, and
in the past (pre-CIO) has been used for
one-off concerts such as the QYMC 50th
anniversary concert at Cadogan Hall
(2014).
In 2019-2020 this reserve has enabled
QYMC to continue to run despite reduced
numbers. We were also able to extend the
Assisted Places Scheme to families whose
finances had been hit by Covid-19. This
would not have been possible without these
reserve funds.| |Amount of reserves held|Para 1.22|Cash at bank at 31 Aug 2020 £35,910
Stock at 31 Aug 2020 £29,381
Total reserves held at 31 August 2020
£64,192| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funding is mainly through tuition fees and
are kept to a minimum as per the
constitution.
The Saturday morning café operating in the
autumn term and first half of the spring
term brought in additional funds.| |---|---|---| |Investment policy and
objectives including any|Para 1.46|N/A| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|Loss of premises. Lessons are currently
held in Little Ealing Primary School. The 3
year contract expired in August 2020.
Discussions to renew ongoing. Other
schools are being approached as a back-
up.
Global pandemic – 1:1 lessons for existing
pupils worked very well, ensembles and
classes for younger children were not so
popular. We will need a marketing
campaign to increase numbers when we
are able to restart face to face.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Foundation Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are generally appointed for a term
of 3 years by a resolution passed at a
properly convened meeting of the Trustees
or in writing**.**| |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|| |---|---|---|---| |You may choose to include further statements where relevant about:|||| ||||All prospective trustees have to have a| ||||valid DBS. They are screened by The| ||Policies and procedures||Chair / Musical Director (also a trustee) for| ||adopted for the induction|Para 1.51|suitability prior to meeting with other| ||and training of trustees||existing Trustees. The Chair / Musical| ||||Director meet with new trustees, to brief| ||||them on the history on the history and| ||||ethos of the club, the CIO status and| ||||constitution and emergency and other| ||||procedures. They are also shown where to| ||||find the Trustee Information Packs. For| ||||specific roles (eg Treasurer) – a longer| ||||induction is required to cover financial| ||||processes and controls.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All prospective trustees have to have a
valid DBS. They are screened by The
Chair / Musical Director (also a trustee) for
suitability prior to meeting with other
existing Trustees. The Chair / Musical
Director meet with new trustees, to brief
them on the history on the history and
ethos of the club, the CIO status and
constitution and emergency and other
procedures. They are also shown where to
find the Trustee Information Packs. For
specific roles (eg Treasurer) – a longer
induction is required to cover financial
processes and controls.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is a stand-alone Charitable
Incorporated Organisation (CIO).
There is no wider network link.| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Questors Young Musicians Club| |---|---| |Other name the charity uses|N/A| |Registered charity number|1172350| |Charity’s principal address|Questors Young Musicians Club
7-8 Ritz Parade
Western Avenue
London
W5 3RA| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Helen Carr|Chair|30thMarch 2017-Present|Initial Trustee| |||||| ||Fiona Johnson|Also employed as
Musical Director.
(Permission from
Charity Commission
granted at time of
CIO application)|30thMarch 2017-Present|| ||Michelle Duby||30thMarch 2017-Present|| ||Patrick McLaughlin||30thMarch 2017-Present|| ||Siaw-Lynn Ng||30thMarch 2017-Present|| ||Claire Hardiman||30thMarch 2017-Present|| ||Huilin Jin|Treasurer|3rdNovember 2018- 9th
November 2019|| ||Sean Cotter|Treasurer|9thNovember 2019 -
Present|| ||Sigla Trowbridge|Secretary|3rdNovember 2018-
Present|| ||Pauline Hill||3rdNovember 2018-
Present|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |N/A||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details NIA Olher o lional information ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Helen Carr|Fiona Johnson| ||
Chair|Musical Director| ||30/06/2021|| ||30/06/2021|| **CIO Charity number: 1172350** ## **Questors Young Musicians Club** **Receipts and Payments Accounts for the year ended 31 August 2020** ## **Questors Young Musicians Club** ## **Contents** ||**Page**| |---|---| |Administrative information|**1**| |Accountant's report|**2**| |Receipts and payments|**3**| |Statement of Assets and Liabilities|**4**| ## **Questors Young Musicians Club** ## **Legal and administrative information** |**CIO Charity number**|1172350| |---|---| |**Registered office**|Levy + Partners Limited| ||7-8 Ritz Parade| ||Western Avenue| ||London| ||W5 3RA| |**Trustees**|Fiona Johnson| ||Singla Trowbridge| ||Pauline Hill| ||P G Mclaughlin| ||Claire Marie Hardiman| ||Helen Josephine Carr| ||Michelle Duby| ||Siaw-Lynn Ng| ||Sean Cotter| |**Accountants**|Levy + Partners Limited| ||7-8 Ritz Parade| ||Western Avenue| ||London| ||W5 3RA| **Page 1** ## **Questors Young Musicians Club** ## **Accountants' report the trustees of Questors Young Musicians Club** We have prepared the Reciepts and Payments accounts and the statement of Assets and Liabilities under your instructions, from the accounting records and information provided by you for the year ended 31 August 2020 set out on pages 3 to 4. **Levy + Partners Limited Chartered Accountants 7-8 Ritz Parade Western Avenue London W5 3RA** **Date:** 30.06.21 **Page 2** ## **Questors Young Musicians Club** ## **Receipts and Payments Account** ## **For the year ended 31 August 2020** |**Balance b/fwd at 1st September 2018**
**Receipts**
Tuition fees
Cafe
Concert
Miscellaneous income
Interest received
**Total receipts**
**Payments**
Rent
Recital
Storage
Instrument purchase
Insurance
Cafe expense
Office supply
DBS
Other expense
Accountancy fees
Teacher fees and Salaries
**Total payments**
**Balance c/fwd at 31 August 2020**|**2020**
**Total**
**£**
37,716
80,862
1,332
-
284
26
82,504
8,000
525
1,628
704
766
706
174
-
2,219
1,099
69,588
85,409
34,811|**2019**
**Total**
**£**
38,130| |---|---|---| |||90,520
3,896
830
110
48| |||95,404| |||12,000
1,107
1,680
2,343
759
1,381
182
12
469
1,065
74,820| |||95,818| |||37,716| **Page 3** ## **Questors Young Musicians Club** ## **Statement of Assets and Liabilities as at 31 August 2020** |**Current assets**
Cash at bank and in hand
Stock of music instruments
**due within one year**
**Net current assets**|**2020**
**£**
35,910
29381
65,291
)
(1,099
**64192**|**2019**
**£**
37,716
28,677|**2019**
**£**
37,716
28,677| |---|---|---|---| ||||66,393| ||||(1065)| ||||**65,328**| Approved by the board of trustees on and signed on its behalf by: |Approved by the board of trustees on|and signed on its behalf by:| |---|---| |................................................|................................................| |**Sean Cotter**|**Helen Josephine Carr**| |**Trustee**|**Trustee**| |30.06.21|30.06.21| **Page 4**