Trustees' Annual Report for the period Period start date Period end date 01 04 2021 31 03 2022
From
To
Section A Reference and administration details
Charity name The Gap-Wales Other names charity is known by Registered charity number (if any) 1172283 Charity's principal address 42 Stow Hill Newport Postcode NP20 1JG
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Andrew Cleverly Chair
2 Bob Jones Vice chair
3 Helen Gordon
4 Paul Laughlin Finance
5 Shain Dibaj
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
People involved in establishing the work before becoming a charity, supplemented by interested parties with business and charity governance experience
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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To relieve the needs of those granted refugee status and those seeking asylum and their dependants living in Newport, South Wales and the surrounding area.
Summary of the objects of the charity set out in its governing document
To advance the education of the public in general on the subject of human trafficking
To benefit the residents of Baneswell, Newport and the neighbourhood by providing facilities in the interests of social welfare for recreation & leisure time
The charity commenced operation on1st September 2017, taking over 2 existing projects. The trustees have met quarterly and in their governance of the charity have had regard to the guidance issued by the Charity Commission on public benefits.
The main activities of the charity have been concerned with relieving the needs of those granted refugee status and those seeking asylum ( RAS ) and their dependants. These activities can be summarised as follows.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
a) Providing advocacy and support for refugee and asylum seekers to access mainstream services
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b) Developing and utilising the skills of refugees and asylum seekers through volunteering
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c) Promoting social inclusion and emotional well-being through social activities
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d) Reducing social exclusion by developing English language skills
The work of education around the issues of human trafficking remains a small aspect of the charity’s work and is currently on hold.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The pandemic necessitated an adaptation of our service delivery to asylum seekers and refugees. The need for support with accommodation, employment and accessing medical services increased significantly during this period. The charity employed 2 full time and 3 part time ( FTE 3.2 ) for this period, and provided advocacy support and activities for 5 days a week. Activities were Covid risk assessed as required, subject to reduced numbers and only ran when permitted by Covid restrictions:
a) Bike repair activity –165 bikes given away and 297 repairs carried out by volunteers. The more bikes that are given away, the number of repairs rise
b) Gardening allotment activity
c) Women’s sewing activity
d) ESOL classes in partnership with Adult Learning Wales e) Football session in partnership with Newport Live
Advice, advocacy and support for an average of 10.25 RAS each day, accessing accommodation, education and employment, liaising with health services, arranging appointments, accessing ESOL provision, budgeting and understanding the asylum system.
The charity worked closely with a number of local partner agencies, including the Newport offices of the Welsh Refugee Council, Clearsprings Asylum accommodation provider, NHS Health Inclusion Service, Taff Lighthouse accommodation project, Newport Live, Barnardo’s, Newport City Council and others.
In addition, in partnership with a local Housing Association, the charity rmanage a 3 bed flat as short term temporary supported accommodation for newly granted single refugees. Refugees stay here for up to 6 months whilst receiving housing support to prepare them for their move on into their permanent accommodation.
Section E Financial review
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Brief statement of the charity’s policy on reserves
The charity aims to keep 10% of it’s forecasted spend available as reserves but aspires to increase this amount to 25%
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The charity’s principal source of funds has been through grant aid, with 3 year grants from Tudor Trust, National Lottery and Gwent Police Crime Commissioner, Lloyd’s TSB charitable trust, providing mostly staffing costs. In addition, the charity received part time Housing Support Grant funding for this 12 month period from Newport Council through it’s Supporting People funding. This ended at the end of the financial year Other smaller grants for resources were accessed to deliver the charity’s outcomes. We also receive regular small monthly donations from individuals, and one off gifts from local community groups. We continue to develop a fundraising and income strategy to improve our long term sustainability.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Andrew Paul Cleverly Position (eg Secretary, Chair, etc) Chair Date 3/1/23
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THE GAP WALES
Accounts for the year ended 31st March 2022
THE GAP WALES
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2022
ACCOUNTING POLICIES
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the financial statements.
Accounting Convention
The financial statements have been prepared under the historical cost convention. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice Accounting and Reporting by Charities (revised 2005) and the Charities Act 1993.
Incoming Resources
Income is received by way of grants, donations and gifts and is included in incoming resources.
Resources Expended
Resources expended are included in the Profit and Loss on an accruals basis, inclusive of any Value Added Tax which cannot be recovered.
Taxation
As a registered charity the organisation benefits from rates relief and is generally exempt from Income Tax and Capital Gains Tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates
Fund Accounting
-
Unrestricted funds comprise those funds which the Trustees are free to use in accordance with the charitable objectives.
-
Designated funds are unrestricted funds earmarked by the trustees for particular puposes.
-
Restricted funds are funds which have been given for particlar purposes.The restriction being placed by the donor. The restricted funds are individually identified on the face of the profit and loss account.
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
THE GAP WALES
YEAR ENDED 31ST MARCH 2022
The report relates to financial statements set out on page 1 & 2
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts.
The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 145 of the Charities Act
-
To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
To state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention to indicate that:
(1) Accounts have not been kept in accordance with section 386 of the Companies Act 2006
(2) The accounts do not accord with such records.
(3) Where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS 102)
(4) Any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.
Susan Lewis FCCA 6 Park Road Newbridge Newport. NP11 4RF
Date: 19th October 2022
Profit and Loss
The Gap Wales
For the year ended 31 March 2022
| Donations INCOME |
31 March 2022 14,660 |
31 March 2021 |
|---|---|---|
| 4,454 | ||
| EarnedIncome | 7,235 | 5,091 |
| Fundraising | 3,222 | 3,554 |
| Gift Aid | 876 | 397 |
| HousingProject Income | 27,642 | 3,237 |
| MonthlySupporters | 3,072 | 2,768 |
| Other Revenue | 500 | 0 |
| Grant Funding- Restricted | ||
- All Churches Trust Ltd |
2,400 | 0 |
| - GAVO | 1,450 | 0 |
| - HousingJustice Cymru | 4,905 | 0 |
| - Lloyds Bank Foundation | 0 | 5,000 |
| - Magic Little Grants | 0 | 500 |
| - Police Crime Commissioner | 16,438 | 7,500 |
| - Children in Need | 0 | 29,360 |
| - Tudor Trust | 25,000 | 34,000 |
| - National Lottery- Bike Project | 0 | 9,500 |
| - NACCOM | 0 | 10,000 |
| - National Lottery | 32,732 | 8,125 |
| - C F in Wales | 0 | 5,000 |
| - Newport CityCouncil | 16,097 | 1,440 |
| 156,229 | 129,926 | |
| TOTAL INCOME | 156,229 | 129,926 |
| Advertising &Marketing EXPENSES |
291 | 0 |
| Audit &Accountancyfees | 325 | 325 |
| Bikeproject | 2,714 | 5,659 |
| Cleaning | 4,280 | 1,593 |
| CovidResponse | 915 | 6,804 |
| Creche Costs | 0 | 710 |
| Donations toParticipants | 1,124 | 1,247 |
| EmployersNational Insurance | 2,008 | 1,649 |
| General Expenses | 758 | 262 |
| HousingExpenses | 488 | 3,339 |
| HousingProjectRent | 6,872 | 0 |
| Insurance | 1,047 | 1,058 |
| InterestPaid | 7 | 0 |
| ITSoftware and Consumables | 1,286 | 395 |
| Legal Expenses | 300 | 0 |
| Light,Power,Heating | 1,011 | 271 |
| Pensions Costs | 1,619 | 1,430 |
| Postage,Freight & Courier | 203 | 131 |
| Printing & Stationery | 370 | 105 |
| ProjectExpenses | 4,200 | 1,170 |
| Rates | 1,020 | 290 |
| Refreshments | 281 | 24 |
| Rent of Premises | 7,200 | 8,375 |
| Repairs &Maintenance | 0 | 744 |
| Salaries | 82,898 | 79,130 |
| StaffandVolunteer Welfare | 234 | 300 |
| Staff Training | 324 | 90 |
| Subscriptions | 965 | 1,006 |
| Telephone &Internet | 743 | 458 |
| Travel - National | 409 | 73 |
| Volunteer Expenses | 1,000 | 0 |
| Water | 637 | 0 |
| Total Administrative Costs | 125,529 | 116,638 |
| Operating Profit | 30,700 | 13,288 |
| Other Income | ||
| Other Income / Expenses for Participants | 743 | 1,495 |
| Profit for the Year | 29,957 | 11,793 |
Balance Sheet
The Gap Wales As at 31 March 2022
| Balance Sheet The Gap Wales As at 31 March 2022 |
|||
|---|---|---|---|
| Computer Equipment Furniture & Fittings Office Equipment Tools Fixed Assets Tangible Assets |
31 March 2022 3,558 849 3,998 146 |
31 March 2021 3,558 849 3,998 146 |
|
| Total Tangible Assets | 8,552 | 8,552 | |
| 8,552 | 8,552 | ||
| Cash at bankand in hand Current Assets |
|||
| Petty Cash | 568 | 619 | |
| The Gap-Wales (Sanctuary) | 96,632 | 71,574 | |
| Total Cash at bank and in hand | 97,200 | 72,193 | |
| 97,200 | 72,193 | ||
| Creditors: amounts falling due within one | year | ||
| HMRC-PAYE, NIC & Pension | 4,981 | 4,336 | |
| Wages Payable - Payroll | 85 | 5,680 | |
| 5,066 | 10,016 | ||
| Net Current Assets (Liabilities) | 92,134 | 62,177 | |
| Net Assets | 100,686 | 70,729 | |
| Capital and Reserves | |||
| Current Year Earnings | 29,957 | 11,793 | |
| Retained Earnings | 70,729 | 58,935 | |
| Total Capital and Reserves | 100,686 | 70,729 |
THE GAP WALES
Accounts for the year ended 31st March 2022
THE GAP WALES
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2022
ACCOUNTING POLICIES
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the financial statements.
Accounting Convention
The financial statements have been prepared under the historical cost convention. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice Accounting and Reporting by Charities (revised 2005) and the Charities Act 1993.
Incoming Resources
Income is received by way of grants, donations and gifts and is included in incoming resources.
Resources Expended
Resources expended are included in the Profit and Loss on an accruals basis, inclusive of any Value Added Tax which cannot be recovered.
Taxation
As a registered charity the organisation benefits from rates relief and is generally exempt from Income Tax and Capital Gains Tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates
Fund Accounting
-
Unrestricted funds comprise those funds which the Trustees are free to use in accordance with the charitable objectives.
-
Designated funds are unrestricted funds earmarked by the trustees for particular puposes.
-
Restricted funds are funds which have been given for particlar purposes.The restriction being placed by the donor. The restricted funds are individually identified on the face of the profit and loss account.
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
THE GAP WALES
YEAR ENDED 31ST MARCH 2022
The report relates to financial statements set out on page 1 & 2
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts.
The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the Charities Act
-
To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
To state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention to indicate that:
(1) Accounts have not been kept in accordance with section 386 of the Companies Act 2006
(2) The accounts do not accord with such records.
(3) Where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS 102)
(4) Any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.
Susan Lewis FCCA 6 Park Road Newbridge Newport. NP11 4RF
Date: 19th October 2022
Profit and Loss
The Gap Wales
For the year ended 31 March 2022
| Donations INCOME |
31 March 2022 14,660 |
31 March 2021 |
|---|---|---|
| 4,454 | ||
| EarnedIncome | 7,235 | 5,091 |
| Fundraising | 3,222 | 3,554 |
| Gift Aid | 876 | 397 |
| HousingProject Income | 27,642 | 3,237 |
| MonthlySupporters | 3,072 | 2,768 |
| Other Revenue | 500 | 0 |
| Grant Funding- Restricted | ||
- All Churches Trust Ltd |
2,400 | 0 |
| - GAVO | 1,450 | 0 |
| - HousingJustice Cymru | 4,905 | 0 |
| - Lloyds Bank Foundation | 0 | 5,000 |
| - Magic Little Grants | 0 | 500 |
| - Police Crime Commissioner | 16,438 | 7,500 |
| - Children in Need | 0 | 29,360 |
| - Tudor Trust | 25,000 | 34,000 |
| - National Lottery- Bike Project | 0 | 9,500 |
| - NACCOM | 0 | 10,000 |
| - National Lottery | 32,732 | 8,125 |
| - C F in Wales | 0 | 5,000 |
| - Newport CityCouncil | 16,097 | 1,440 |
| 156,229 | 129,926 | |
| TOTAL INCOME | 156,229 | 129,926 |
| Advertising &Marketing EXPENSES |
291 | 0 |
| Audit &Accountancyfees | 325 | 325 |
| Bikeproject | 2,714 | 5,659 |
| Cleaning | 4,280 | 1,593 |
| CovidResponse | 915 | 6,804 |
| Creche Costs | 0 | 710 |
| Donations toParticipants | 1,124 | 1,247 |
| EmployersNational Insurance | 2,008 | 1,649 |
| General Expenses | 758 | 262 |
| HousingExpenses | 488 | 3,339 |
| HousingProjectRent | 6,872 | 0 |
| Insurance | 1,047 | 1,058 |
| InterestPaid | 7 | 0 |
| ITSoftware and Consumables | 1,286 | 395 |
| Legal Expenses | 300 | 0 |
| Light,Power,Heating | 1,011 | 271 |
| Pensions Costs | 1,619 | 1,430 |
| Postage,Freight & Courier | 203 | 131 |
| Printing & Stationery | 370 | 105 |
| ProjectExpenses | 4,200 | 1,170 |
| Rates | 1,020 | 290 |
| Refreshments | 281 | 24 |
| Rent of Premises | 7,200 | 8,375 |
| Repairs &Maintenance | 0 | 744 |
| Salaries | 82,898 | 79,130 |
| StaffandVolunteer Welfare | 234 | 300 |
| Staff Training | 324 | 90 |
| Subscriptions | 965 | 1,006 |
| Telephone &Internet | 743 | 458 |
| Travel - National | 409 | 73 |
| Volunteer Expenses | 1,000 | 0 |
| Water | 637 | 0 |
| Total Administrative Costs | 125,529 | 116,638 |
| Operating Profit | 30,700 | 13,288 |
| Other Income | ||
| Other Income / Expenses for Participants | 743 | 1,495 |
| Profit for the Year | 29,957 | 11,793 |
Balance Sheet
The Gap Wales As at 31 March 2022
| Balance Sheet The Gap Wales As at 31 March 2022 |
|||
|---|---|---|---|
| Computer Equipment Furniture & Fittings Office Equipment Tools Fixed Assets Tangible Assets |
31 March 2022 3,558 849 3,998 146 |
31 March 2021 3,558 849 3,998 146 |
|
| Total Tangible Assets | 8,552 | 8,552 | |
| 8,552 | 8,552 | ||
| Cash at bankand in hand Current Assets |
|||
| Petty Cash | 568 | 619 | |
| The Gap-Wales (Sanctuary) | 96,632 | 71,574 | |
| Total Cash at bank and in hand | 97,200 | 72,193 | |
| 97,200 | 72,193 | ||
| Creditors: amounts falling due within one | year | ||
| HMRC-PAYE, NIC & Pension | 4,981 | 4,336 | |
| Wages Payable - Payroll | 85 | 5,680 | |
| 5,066 | 10,016 | ||
| Net Current Assets (Liabilities) | 92,134 | 62,177 | |
| Net Assets | 100,686 | 70,729 | |
| Capital and Reserves | |||
| Current Year Earnings | 29,957 | 11,793 | |
| Retained Earnings | 70,729 | 58,935 | |
| Total Capital and Reserves | 100,686 | 70,729 |