2021-03-31-accounts - The Gap - Wales

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		Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
		From	Period start date			To	Period end date
			01	04	2020		31	03	2021

Section A Reference and administration details

Charity name

The Gap-Wales

Other names charity is known by

Registered charity number (if any) 1172283

Charity's principal address 42 Stow Hill Newport

Postcode NP20 1JG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Andrew Cleverly	Chair
Bob Jones	Vice chair
Helen Gordon
Paul Laughlin	Finance
Juanita Armstead
Shain Dibaj














Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) People involved in establishing the work before becoming a charity, Trustee selection methods supplemented by interested parties with business and charity governance (eg. appointed by, elected by) experience

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To relieve the needs of those granted refugee status and those seeking asylum and their dependants living in Newport, South Wales and the surrounding area.

Summary of the objects of the charity set out in its governing document

To advance the education of the public in general on the subject of human trafficking

To benefit the residents of Baneswell, Newport and the neighbourhood by providing facilities in the interests of social welfare for recreation & leisure time

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The charity commenced operation on1st September 2017, taking over 2 existing projects. The trustees have met quarterly and in their governance of the charity have had regard to the guidance issued by the Charity Commission on public benefits.

The main activities of the charity have been concerned with relieving the needs of those granted refugee status and those seeking asylum ( RAS ) and their dependants. These activities can be summarised as follows.

a) Providing advocacy and support for refugee and asylum seekers to access mainstream services

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

b) Developing and utilising the skills of refugees and asylum seekers through volunteering
c) Promoting social inclusion and emotional well-being through social activities
d) Reducing social exclusion by developing English language skills

The work of education around the issues of human trafficking remains a small aspect of the charity’s work and has largely remained on hold during the pandemic

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The pandemic necessitated an adaptation of our service delivery to asylum seekers and refugees. The need for support with accommodation, employment and accessing medical services increased significantly during this period. The charity employed 2 full time and 3 part time ( FTE 3.1 ) for this period, and provided advocacy support and activities for 5 days a week.

Activities were risk assessed, subject to reduced numbers and only ran when permitted by Covid restrictions: :

a) Bike repair activity –200 bikes given away and 180 repaired by volunteers

b) Gardening allotment activity

c) Women’s sewing activity

d) ESOL classes in partnership with Adult Learning Wales

e) Football session in partnership with Newport Live

Advice, advocacy and support for an average of 8 RAS each day, accessing accommodation, education and employment, liaising with health services, arranging appointments, accessing ESOL provision, budgeting and understanding the asylum system.

The charity worked closely with a number of local partner agencies, including the Newport offices of the Welsh Refugee Council and Red Cross, Clearsprings Asylum accommodation provider, NHS Asylum Nurse, Lighthouse accommodation project, Newport Live, Barnardo’s, Newport City Council and others.

In addition, in partnership with a local Housing Association, the charity rented a 3 bed flat in Dec 20 as short term temporary supported accommodation for newly granted single refugees. Refugees stay here for up to 6 months whilst receiving housing support to prepare them for their move on into their permanent accommodation.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The charity aims to keep 10% of it’s forecasted spend available as reserves.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

The charity’s principal source of funds has been through grant aid, with 3 year grants from Tudor Trust, BBC Children In Need, Gwent Police Crime Commissioner, Lloyd’s TSB and the Lottery Community fund, providing mostly staffing costs. Other smaller grants for resources were accessed to deliver the charity’s outcomes. We also receive regular small monthly donations from individuals, and one off gifts from local community groups. We are developing a fundraising and income strategy to improve our long term sustainability.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Andrew Paul Cleverly Position (eg Secretary, Chair, etc) Chair Date 04/01/22

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THE GAP WALES Accounts for the year ended 31st March 2021

Profit and Loss The Gap Wales For the year ended 31 March 2021 1 IAar 2021 31M INCOME Donations Eamed Income Fundraiwng Gift Aid Housing Project Incom8 Monlhly Supporters Other Revenue Grant Fundin Litlle Butierlly foundaiv)n Lloyds Barik Fourtdaiion . Magic Litt Granis . Police Crime Cornmissityw - Chiklren in Need - Tudor fw81 - National Lottery- Blk• Pr - NACCOM - NalKinal Lottery -CFinWale5 - Newportcity COL41 5.091 3.$54 397 3.237 3.193 2.373 4.663 10.( 38.497 10.1 8.125 1.440 129.926 112,306 TOTAL INCOME EXPENSES Advertising & Marflelir Audit & Accountanty fe•& 8ik8 project canIng CevK1 R88ponse Creche Costs DonBlhJn3 to P8rti&pants Employers Nalbnal Insurnnce G8n8ral Expense¥ ousing Ewona•s Insuran Inierest Paid IT Softwarè and cormable8 Light. Pow&r, Healw Loan Account Pen8Ksns Costs Posiage, Freight & Courter Printing & Slalionery Project thvity E¥w¢nws Rales Refreshment8 Rent Repairs & Mainlenan salaries Staff Training subsrriptn5 Telephone & Inlem81 Travel- National Voluni8er Expenses Tothl Admlnistratlve Costs 324 325 5,843 781 325 5.659 1.593 710 .247 1.649 3.9J7 1.534 3,339 1.058 718 10 727 271 1.430 63 105 877 7.415 24 2.168 7.243 39 62.647 197 578 744 79,130 458 73 613 1.238 102.446 116m8 ratin Profft Other Income Olher Income l Expens&s for PartKipants 1.495 15851 Profft for Y••r 10

Balance Sheet The Gap Wales As at 31 March 2021 31 Mar 202 1 Mar 2020 Flxed Assets Tanglble Asset5 Computer Equiprnent Furniture & Filting5 Offlt? Equipment Tools Total Tanglble Assets 76 146 1792 8.552 Current Assets Cash at bank and in h•nd Petty Cash The Gap- Wales ISanclu8ry1 Total Cash at bank and In hand 819 71.574 72.193 212 59.591 59.fj03 Cr•dltors: amounts fallin due wi hSn one ear HMRC- PAYE. NIC & Pen5bon 4.336 Wages Payable- Payroll 10,016 N•t Cufr8nt lJ8•t8 LlJbSlW•• Net Aasets ital and Reserves Currenl Y8ar Eamirys Retained Eamings 11.793 58.935 10.445 48.491 Total piial and Reserves

THE GAP WALES NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021 ACCOUNTING POLICIES The following accounting policies have been used consislenlly in dealing with items which are considered material in relation lo the financial slalemenls. Accountin Convention The financial slalemenls have been prepared under the historical cost convention. In preparing the financial slalemenls the charity follows best practice as laid down in the Slalemenl of Recommended Practice Accounting and Reporting by Charities Irevi5ed 20051 and the Charities A¢1 19 93 Incomln Resources Income is re¢eiveé by way of grants, donations and gifts and is included in incoming resources. Resources Ex gnded Resources expended are included in the Profil and Loss on an accrua15 bas1S, inclusive of any Value Added Tax which cannot be recovered. Taxation As a reoislered charity the organisalion benefi15 from rates relief and Is generally exempl from Income Tax and Capital Gains Tax bul not from VAT. Irrecoverable VAT is included in the cost of those i li, M S lo which il relates Fund Accountln Unreslricled funds comprise those funds which the Trustees are free lo use in accordance with the charitable objectives. Designated funds are unreslricled funds earmarked by the Iruslees for particular puposes. Reslricled funds are funds which have been given for particlar purposes.The reslriclion being placed by the donor. The reslricled funds are individually identified on the face of the profil and loss acc&ufj4.

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GAP WALES YEAR ENDED 31ST MARCH 2021 The report relates to financial ststements sel out on page 1 & 2 Respectivo responsibilitios of tru$toes and examiner The Iruslees are responsible for the preparalion of the accounts. The charitys Iruslees consKler that an audit is nol required for Ihis year under seCtn 144 of the Chaiilies Act 2011 (the Charities Acll and that an independent examination is needed. It Is my responslbility to: Examine the accounts under section 145 of the Charities Act To follow the procedures laid down in the general DIrectn5 given by the Charity Commission lunder section 1451511bl of Ihe Charities Act. and - To state whether particular matter5 have come io my 8ttentKJn. 8asls of Indépèndent èxamlnerfs rèport My examination w88 Carried out in accordance with the General Diffj¢tions given by the Chaiity Commissioners. An ex8minalion includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It a150 includes consideration of any unLssual items or disclosures in Ihe accounts and seeking explanations from you as Iruslees conceming any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audrt. and consequenlty no opinion is given as lo whether the account$ present a 'true and fairf view, and the report is limited lo those mallers sel out in tho sialemenl below. Independont examlnerfs statgment In ¢onne¢tion wlh my examinalion, no matter has come lo my attenlion lo indicale that.. 111 Accounts have not been kept in accordance with section 386 of the Companies Acl 2006 121 The accounts do not accord with such records. 131 Where accounts are prepared on an accruals basis. whether they fail to comply with relevant accounling requirernènts under section 396 of the Companies Act 2006. 01 are not consistent with the Charities SORP IFRS 1021 141 Any matter which the examinei believes shouhj be drawn lo the attention of the reader to gain a proper understanding ol the accounts. Susan Lewis FCCA 6 Paik Road Newbridge Newport. NP11 4RF Date.. 28th October 2021

THE GAP WALES Accounts for the year ended 31st March 2021