2025-03-31-accounts

e(Vj/ -CLYST' CARING FRIÉNDS Clyst Caring Friends Trustee Annual Report and Accounts Period: 1st April 2024 - 31st March 2025 Charity Commission Registration Number 1172267 Principal Address: The Clyst Day Centre, Hellings Gardens. Town Hill Broadclyst, EXETER EX5 3EJ Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

Contents Item Page Number Administrative Information Trustees Annual Report 34 Receipts & Payments Accounts 5-6 Statement of Assets and Liabilities Independent Examiner's Report Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

Clyst Caring Friends Trustees Annual Report Period 1st April 2024 to 31st March 2025 LEGAL AND ADMINISTRATIVE INFORMATION REGISTERED CHARITY NUMBER: 1172267 CURRENT TRUSTEES: Mr H Gent (Chair) Mrs H Sansbury (Secretary) Mrs S Gaisford Mrs J Govier Dr S Hudson Mrs A Hurren Ms K Jones Mr D Lockyer Mr R Thwaytes CO-OPTED MEMBERS: Mrs A Alford-Rukundo (Treasurer) Mr S Peterson (General Manager) REGISTERED OFFICE: The Clyst Day Centre Hellings Gardens Broadclyst Exeter EX5 3EJ INDEPENDENT EXAMINER: Karen Silcox MAAT Plumtree Bookkeeping & Accountancy Services 19 Beverley Close Exeter EX2 5NJ Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

CLYST CARING FRIENDS TRUSTEES. ANNUAL REPORT ST Period 1st April 2024 to 31 MARCH 2025 Structure, Governance and Management Clyst Caring Friends was constituted as a CIO (Charitable Incorporated Organisation) and registered with the Charily Cotnmission on 2f March 2017. Formerly, since November 1995 it had existed as an unincorporated association, before transferring its net assets to the CIO on 1" April 2017. The charity is administered by a Management Committee. which at 31. March 2025 consisted of 9 trustees and 1 c(Fopted member. The trustees and co-opted members who served on the management committee during the year and up to the date the report was approved are as follows: Mr H Gent {Chair) Mrs H Sansbury (Secretary) Mrs S Gaisford Mrs J Govier Dr S Hudson Mrs A Hurren Ms K Jones Mr D Lockyer Mr R Thwaytes Mrs A Alford-Rukundo (Treasurer) New trustees are appointed by the existing members. Objectives and activities Our mission is to provide quality care and support to those who are unwell, elderly. or living with a disability or loneliness in the local community and thereabouts. We offer day care and transport ServI￿S and in doing so also provide essential respite for carers. Our aim is to work collaboratively with other local community groups and services, including our local community medical practice. to enable people to remain as independent as possible for as long as possible in their own homes. We work to uphold the dignity of our service users and to improve wellbeing for them and their carers. Public Benefit Statement The trustees are satisfied that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their duties. Risk Management The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established lo enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

CLYST CARING FRIENDS TRUSTEES. ANNUAL REPORT YEAR ENDED 31- MARCH 2025 Achievement, PerformanGe, and Financial Review During the course of the year we took £167.256 of receipts, and made £184,780 of payments, (not counting sale and purchase of assets and investments). So this was a very disappointing operating loss of £17,524. We had run a much smaller loss in the previous year. 2023-24, of £4,997. It is not acceptable to be consistently making a loss, and it is ￿rtainlY not acceptable to run up a large loss as we did in this most recent year to March 2025. One cause of the increased loss was increased costs, including employment costs, up from £118.698 to £130,683. Income from other streams such as donations. the charity shop and coffee mornings were up which has offset some of these losses. Our balance sheet is reduced. At the year end we had total cash funds of £37.393 and CCLA investments of £38,611, a total of £76,004. At the previous year end we had cash funds of £10.131 and investment assets of £76.258, a total of £86.389. So our balance sheet is reduced by £10,385. Since the year end we have increased the charge for day care in line with the cost increases. We are also working to try and increase client numbers at the day centre but we are finding that it is challenging to increase client numbers. Investment and Reserves Policy At the year-end the charity's cash reserves totalled £37,393. In addition, the charity held £38,611 in investment assets. There are no restrictions on the charity's powers to invesl. During the year, the trustees evaluated whether they had sufficient funds to cover all their responsibilities. They concluded that allowing for potential redundancy payments, outstanding debts and employment cost liabilities. £40,000 was required to be set aside. This would allow for the charity to be wound up at three months, noti￿. should that ever be necessary. The trustees believe that the charity must be ready to at least maintain and perhaps increase our capacity to fulfil our mission. We have a broad mission: lo provide care and support to those who are unwell, elderly, or living with disability or loneliness in the local community- We offer day care and transport services and in doing so also provide essential respite for carers. We work with others, including our local medical practice, to enable people to remain as independent as possible in their own homes, and to uphold the dignity of our clients." Just to maintain our current capacity, we may have to invest in both the day ￿ntre and the charity shop. If we do identify significant opportunities to expand, again this may require investment. For both these reasons we feel that we need to maintain reserves and that the current levels of reserve are not excessive. This report was approved by the trustees on and signed on their behalf by= Mr H Gent Chair of Trustees Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

Clyst Caring Friends Receipts and Payments Account Period 1st April 2024 to 31st March 2025 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest£ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Fundraising Including Charity Shop Sales Day Centrelcar ServicelEMIIBathing Group income 51,461 51,461 50,927 72.375 72.375 78.029 Donations 11,106 9,368 4,545 1.519 8.121 1.527 23 11,106 16,327 4,545 1.519 8.121 1.527 23 5,721 10,023 5,575 1,080 6.224 1.128 Grants 6,959 Meals Passenger Fares Coffee rnomings Subscriptions Other income Interest Earned 253 253 Sub total(Gross income for AR) 160.297 6,959 167,256 158,707 A2 Asset and investment sales. (see table). Closure of Fidelity Investments 84.786 84.786 Loan received 6.000 90,786 6.000 90,786 Sub total Total receipts 251.083 6.959 258,042 158,707 A3 Payments Employments Costs Driver Mileage Payments Day Centre Costs Fundraising 130,683 4,379 18,720 4.239 130,683 4,379 18.720 4.239 118,698 5,871 13,193 1,986 iai I Iii Rent 9.922 3.913 1.838 9.922 3.913 1.838 9,922 2.943 2.510 Services {Electric & Gasl Telephone Professional Fees and Insurance Fixtures Fittings and Equipment 4.250 4.250 3,323 1,359 Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

Unrestricled funds Restrithd funds Endowment funds Total funds Last year to the nearest £ to the nearesl£ to the nearest £ to the nearest £ to the nearest £ A3 Payments continued Printing Stationery and Postage Office I general administrative costs Training and Recruilment Miscellaneous 25 25 193 726 726 819 347 347 269 269 927 Hospitallty Advertising Computer costs Card payment charges Charity shop services 326 326 239 239 230 459 1.760 3.145 4,906 184,780 Sub total 181,635 3,145 163,704 A4 Asset and investment purchases. CCLA investment fund 40.000 6.000 40.000 6.000 Repayment of loan Sub total 46,000 46,000 Total payments 227,635 3,145 230.780 163,704 Neto receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this yea end 23,448 3,814 27,262 - 4,997 2.131 8,000 10.131 15,128 25.579 11,814 37,393 10,131 Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds Categories Detsils to nearest £ to nearest £ to nearest £ B1 Cash funds Santander 7,115 Charity shop till 25 CCLA Deposit fund 18.439 11.814 Total cash funds 25,579 11,814 (agree balan￿S with re￿iptS and payments accountls)) Unrestricted funds Restricted funds Endowment funds Details CCLA Investments to nearest £ to nearest £ to nearest £ B2 Other monetary assets 38.611 Fund to which asset belongs Cost (optional) Current value {optional) Details None B3 Investment assets Fund to which asset belongs Unrestricted Current value {optional) 5.000 Cost (optional) Details Shop sl()ck B4 Assets retained for the charity's own use Fund to which Amount due (optional) When due {optional) Details PAYE Jan to March 2025 relates Unrestricted B5 Liabilities 3,116 19 April 2025 19April 2025 30th Sepl 25 Pension Contributions Unrestricted 126 K Silcox Independent Examination fee Everys professional fees Unrestricted 520 un￿StrICted 30 June 2025 Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval Hen Gent 08 10 20 Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trusteesl members of Clyst Caring Friends On accounts for the year ended Set out on pages 31 st March 2025 Charity no (if any) 1172267 14 I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended 31 st March 2025 As the charity trustees of the Trust. you are responsible for the preparation Responsibilities and of the accounts in accordance with the requirements of the Charities Act basis of report 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Signed: Name: Date: 0811012025 Karen Silcox Relevant professional qualification(s) or body (if any): Member of Association of Accounting Technicians LI￿n￿ number 1003207 Address: 19 Beverley Close, Exeter, Devon. EX2 5NJ. Doc ID= 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13

X Dropbox Sign Audit trail Title Clyst Caring Friend Annual Accounts 2024-25 amended Clyst Caring_Frie...uts 24-25 2 .pdf 109c55cOf847eef1778dad7035bf5fOf9b2d1 d13 File name Document ID Audit trail date format DDIMMIYYYY Status • Signed Document history 2510912025 Sent for signature to Henry Gent ([e-mail]) and Karen Silcox ([e-mail]) from [e-mail] IP: 81.102.165.101 SENT 12.'19:56 UTC+2 2510912025 Viewed by Henry Gent ([e-mail]) IP: 81.146.42.90 VIEWED 13:53:00 UTC+2 0811012025 Signed by Henry Gent {[e-mail]) IP: 81.146.42.90 SIGNEO 12.'51:52 UTC+2 0811012025 Viewed by Karen Silcox ([e-mail]) IP- 81.102.165.101 VIEWEO 13.'55:15 UTC+2 0811012025 Signed by Karen Silcox ([e-mail]) IP= 81.102.165.101 SIGNED 13.'55:31 UTC+2 0811012025 The document has been completed. COMPLETED 13.'55:31 UTC+2 Powered by X Dropboxsign