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-CLYST'
CARING FRIÉNDS
Clyst Caring Friends
Trustee Annual Report and Accounts
Period: 1st April 2024 - 31st March 2025
Charity Commission Registration Number 1172267
Principal Address:
The Clyst Day Centre, Hellings Gardens. Town Hill
Broadclyst, EXETER
EX5 3EJ
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Contents
Item
Page Number
Administrative Information
Trustees Annual Report
34
Receipts & Payments Accounts
5-6
Statement of Assets and Liabilities
Independent Examiner's Report
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Clyst Caring Friends Trustees Annual Report
Period 1st April 2024 to 31st March 2025
LEGAL AND ADMINISTRATIVE INFORMATION
REGISTERED CHARITY NUMBER:
1172267
CURRENT TRUSTEES:
Mr H Gent (Chair)
Mrs H Sansbury (Secretary)
Mrs S Gaisford
Mrs J Govier
Dr S Hudson
Mrs A Hurren
Ms K Jones
Mr D Lockyer
Mr R Thwaytes
CO-OPTED MEMBERS:
Mrs A Alford-Rukundo (Treasurer)
Mr S Peterson (General Manager)
REGISTERED OFFICE:
The Clyst Day Centre
Hellings Gardens
Broadclyst
Exeter
EX5 3EJ
INDEPENDENT EXAMINER:
Karen Silcox MAAT
Plumtree Bookkeeping &
Accountancy Services
19 Beverley Close
Exeter
EX2 5NJ
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CLYST CARING FRIENDS TRUSTEES. ANNUAL REPORT
ST
Period 1st April 2024 to 31 MARCH 2025
Structure, Governance and Management
Clyst Caring Friends was constituted as a CIO (Charitable Incorporated Organisation) and registered
with the Charily Cotnmission on 2f March 2017. Formerly, since November 1995 it had existed as
an unincorporated association, before transferring its net assets to the CIO on 1" April 2017.
The charity is administered by a Management Committee. which at 31. March 2025 consisted of 9
trustees and 1 c(Fopted member.
The trustees and co-opted members who served on the management committee during the year and
up to the date the report was approved are as follows:
Mr H Gent {Chair)
Mrs H Sansbury (Secretary)
Mrs S Gaisford
Mrs J Govier
Dr S Hudson
Mrs A Hurren
Ms K Jones
Mr D Lockyer
Mr R Thwaytes
Mrs A Alford-Rukundo (Treasurer)
New trustees are appointed by the existing members.
Objectives and activities
Our mission is to provide quality care and support to those who are unwell, elderly. or living with a
disability or loneliness in the local community and thereabouts. We offer day care and transport
ServI￿S and in doing so also provide essential respite for carers. Our aim is to work collaboratively
with other local community groups and services, including our local community medical practice. to
enable people to remain as independent as possible for as long as possible in their own homes. We
work to uphold the dignity of our service users and to improve wellbeing for them and their carers.
Public Benefit Statement
The trustees are satisfied that they have complied with their duty to have due regard to the guidance
on public benefit published by the Charity Commission in exercising their duties.
Risk Management
The trustees have examined the major strategic, business and operational risks which the charity
faces and confirm that systems have been established lo enable regular reports to be produced so
that the necessary steps can be taken to lessen these risks.
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CLYST CARING FRIENDS
TRUSTEES. ANNUAL REPORT
YEAR ENDED 31- MARCH 2025
Achievement, PerformanGe, and Financial Review
During the course of the year we took £167.256 of receipts, and made £184,780 of payments, (not
counting sale and purchase of assets and investments). So this was a very disappointing operating
loss of £17,524. We had run a much smaller loss in the previous year. 2023-24, of £4,997. It is not
acceptable to be consistently making a loss, and it is ￿rtainlY not acceptable to run up a large loss as
we did in this most recent year to March 2025. One cause of the increased loss was increased costs,
including employment costs, up from £118.698 to £130,683. Income from other streams such as
donations. the charity shop and coffee mornings were up which has offset some of these losses. Our
balance sheet is reduced. At the year end we had total cash funds of £37.393 and CCLA investments
of £38,611, a total of £76,004. At the previous year end we had cash funds of £10.131 and investment
assets of £76.258, a total of £86.389. So our balance sheet is reduced by £10,385. Since the year
end we have increased the charge for day care in line with the cost increases. We are also working to
try and increase client numbers at the day centre but we are finding that it is challenging to increase
client numbers.
Investment and Reserves Policy
At the year-end the charity's cash reserves totalled £37,393. In addition, the charity held £38,611 in
investment assets. There are no restrictions on the charity's powers to invesl.
During the year, the trustees evaluated whether they had sufficient funds to cover all their
responsibilities. They concluded that allowing for potential redundancy payments, outstanding debts
and employment cost liabilities. £40,000 was required to be set aside. This would allow for the charity
to be wound up at three months, noti￿. should that ever be necessary.
The trustees believe that the charity must be ready to at least maintain and perhaps increase our
capacity to fulfil our mission. We have a broad mission: lo provide care and support to those who
are unwell, elderly, or living with disability or loneliness in the local community- We offer day care and
transport services and in doing so also provide essential respite for carers. We work with others,
including our local medical practice, to enable people to remain as independent as possible in their
own homes, and to uphold the dignity of our clients." Just to maintain our current capacity, we may
have to invest in both the day ￿ntre and the charity shop. If we do identify significant opportunities to
expand, again this may require investment. For both these reasons we feel that we need to maintain
reserves and that the current levels of reserve are not excessive.
This report was approved by the trustees on
and signed on their behalf by=
Mr H Gent
Chair of Trustees
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Clyst Caring Friends Receipts and Payments Account
Period 1st April 2024 to 31st March 2025
Section A Receipts and payments
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
Last year
to the nearest £
to the nearest£
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
Fundraising Including
Charity Shop Sales
Day Centrelcar
ServicelEMIIBathing Group
income
51,461
51,461
50,927
72.375
72.375
78.029
Donations
11,106
9,368
4,545
1.519
8.121
1.527
23
11,106
16,327
4,545
1.519
8.121
1.527
23
5,721
10,023
5,575
1,080
6.224
1.128
Grants
6,959
Meals
Passenger Fares
Coffee rnomings
Subscriptions
Other income
Interest Earned
253
253
Sub total(Gross
income for AR)
160.297
6,959
167,256
158,707
A2 Asset and
investment sales. (see
table).
Closure of Fidelity
Investments
84.786
84.786
Loan received
6.000
90,786
6.000
90,786
Sub total
Total receipts
251.083
6.959
258,042
158,707
A3 Payments
Employments Costs
Driver Mileage Payments
Day Centre Costs
Fundraising
130,683
4,379
18,720
4.239
130,683
4,379
18.720
4.239
118,698
5,871
13,193
1,986
iai I Iii
Rent
9.922
3.913
1.838
9.922
3.913
1.838
9,922
2.943
2.510
Services {Electric & Gasl
Telephone
Professional Fees and
Insurance
Fixtures Fittings and
Equipment
4.250
4.250
3,323
1,359
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Unrestricled
funds
Restrithd
funds
Endowment
funds
Total funds
Last year
to the nearest £
to the nearesl£
to the nearest £
to the nearest £
to the nearest £
A3 Payments
continued
Printing Stationery and
Postage
Office I general
administrative costs
Training and Recruilment
Miscellaneous
25
25
193
726
726
819
347
347
269
269
927
Hospitallty
Advertising
Computer costs
Card payment charges
Charity shop services
326
326
239
239
230
459
1.760
3.145
4,906
184,780
Sub total
181,635
3,145
163,704
A4 Asset and
investment purchases.
CCLA investment fund
40.000
6.000
40.000
6.000
Repayment of loan
Sub total
46,000
46,000
Total payments
227,635
3,145
230.780
163,704
Neto
receipts/(payments)
A5 Transfers between
funds
A6 Cash funds last
year end
Cash funds this yea
end
23,448
3,814
27,262
- 4,997
2.131
8,000
10.131
15,128
25.579
11,814
37,393
10,131
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Section B Statement of assets and liabilities at the end of
the period
Unrestricted
funds
Restricted
funds
Endowment
funds
Categories
Detsils
to nearest £
to nearest £
to nearest £
B1 Cash funds
Santander
7,115
Charity shop till
25
CCLA Deposit fund
18.439
11.814
Total cash funds
25,579
11,814
(agree balan￿S with re￿iptS and
payments accountls))
Unrestricted
funds
Restricted
funds
Endowment
funds
Details
CCLA Investments
to nearest £
to nearest £
to nearest £
B2 Other monetary
assets
38.611
Fund to
which asset
belongs
Cost
(optional)
Current
value
{optional)
Details
None
B3 Investment
assets
Fund to
which asset
belongs
Unrestricted
Current
value
{optional)
5.000
Cost
(optional)
Details
Shop sl()ck
B4 Assets retained
for the charity's own
use
Fund to
which
Amount due
(optional)
When due
{optional)
Details
PAYE Jan to March 2025
relates
Unrestricted
B5 Liabilities
3,116
19 April
2025
19April
2025
30th Sepl 25
Pension Contributions
Unrestricted
126
K Silcox Independent
Examination fee
Everys professional fees
Unrestricted
520
un￿StrICted
30 June
2025
Signed by one or two
trustees on behalf of all the
trustees
Signature
Print Name
Date of
approval
Hen
Gent
08
10
20
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CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Report to the trusteesl
members of
Clyst Caring Friends
On accounts for the
year ended
Set out on pages
31 st March 2025
Charity
no (if any)
1172267
14
I report to the trustees on my examination of the accounts of the above
charity {'the Trust") for the year ended 31 st March 2025
As the charity trustees of the Trust. you are responsible for the preparation
Responsibilities and of the accounts in accordance with the requirements of the Charities Act
basis of report 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no COn￿rnS and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
a proper understsnding of the accounts to be reached.
Signed:
Name:
Date:
0811012025
Karen Silcox
Relevant professional
qualification(s) or body
(if any):
Member of Association of Accounting Technicians
LI￿n￿ number 1003207
Address:
19 Beverley Close, Exeter, Devon.
EX2 5NJ.
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2510912025
Sent for signature to Henry Gent (h.f.gent@gmail.com) and
Karen Silcox (plumtreebookkeeping@gm2il.com) from
plumtreebookkeeping@gmail.com
IP: 81.102.165.101
SENT
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Viewed by Henry Gent (h.f.gent@gmail.com)
IP: 81.146.42.90
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0811012025
Signed by Henry Gent {h.f.gent@gmail.com)
IP: 81.146.42.90
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Viewed by Karen Silcox (plumtreebookkeeping@gmail.com)
IP- 81.102.165.101
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Signed by Karen Silcox (plumtreebookkeeping@gmail.com)
IP= 81.102.165.101
SIGNED
13.'55:31 UTC+2
0811012025
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